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The Paper Tiger Blog contains great ideas on better ways to stay organized, clear your desk, reduce stress and spend less time managing information.

Are You Ready to Get Organized?

Need help getting organized?

This FREE webinar will help!

Register Now!

Choose a webinar:

Tues, July 8, 2014, 14:00 PM PST / 7:00 PM EST
Tues, Aug 12, 2014, 4:00 PM PST / 7:00 PM EST
Tues, Sept 9, 2014, 4:00 PM PST / 7:00 PM EST

11 AM Pacific / 2 PM Eastern

Is this you?

  • Do you often wonder where the time went?
  • Does your to-do list keep getting longer, even though it feels like nothing is getting done?
  • Have you totally given up on keeping a to-do list?
  • Do you have trouble finding what you need?
  • Do you feel like you’ll NEVER catch up?

If you answered “yes” to any of these questions, Kathy Paauw, of Paauwerfully Organized, can help out by teaching you some powerful techniques that will help you increase your personal and professional productivity. In fact, don’t be surprised if you can add an hour or MORE to your day EVERY DAY.

Imagine what you would do with an extra hour each and every day. That is an additional 365 hours or over nine 40 hour work weeks of extra time. Think of this next time you make the statement, “I wish I had more time”.

Here’s what you’ll be able to accomplish when you attend Kathy’s upcoming ‘Buried in Paper’ webinar and put what you learn into practice:

  • Set your priorities and focus on what matters most (do this and you’ll be amazed at how fast you can start crossing things off your to-do list).
  • Remember important follow-up tasks BEFORE rather than AFTER… (wouldn’t that save tons of stress not to mention embarrassment?)
  • Efficiently handle mail, filing, returning phone calls and other repetitive tasks so you’ll have more time to do the things you LOVE to do.
  • Streamline information management and communications (no more time wasted on information that’s “interesting but not relevant” to what you need NOW).
  • Relax and enjoy a less cluttered environment.

Register now for a FREE monthly
90-minute webinar, taught since 2003.
(Kathy keeps teaching it because it is so popular!)

Buried in Paper:

Learn a simple five-step process to help you eliminate paper pile-up forever.

Choose a webinar:

Tues, July 8, 2014, 14:00 PM PST / 7:00 PM EST
Tues, Aug 12, 2014, 4:00 PM PST / 7:00 PM EST
Tues, Sept 9, 2014, 4:00 PM PST / 7:00 PM EST

11 AM Pacific / 2 PM Eastern

About Kathy Paauw

Kathy founded Paauwerfully Organized in 1995, and offers three primary services: productivity consulting, business and personal coaching, and training.

Kathy says, “Organization for the sake of ‘being organized’ has no value, but it is a vital tool to help you accomplish what is most important to you. Organizational skills and effective systems can improve productivity, reduce stress, and improve the quality of your personal and professional life.”

www.OrgCoach.net


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There are varying estimates based on different surveys and research, but experts agree that the average person wastes a considerable amount of time searching for things they’ve misplaced. We’ve been told that an average American spends over 150 hours per year, just looking for lost information (paper files or digital files), in addition to searching for other physical items, such as keys, eye glasses, tools, etc. Some estimates are even higher than this! Based on a 260 day year (not considering holidays, personal days, etc., and let’s say you never search for anything on the weekends…), that is almost 35 minutes per day, 2.9 hours per week and 12.5 hours per month!

Paper Tiger Filing System Software can help you organize your paper files, but the software can also help you get organized in more than just filing paper so you won’t have trouble finding anything. Getting storage areas organized may seem even more of a daunting task than tackling your paper files, but it can be rewarding and help to declutter your life. Even if you already have your boxes stored in an organized manner, you may not remember what is in each one. Paper Tiger can index anything; it’s not just for document management! In fact, you can index any physical item that you can put a number onto, i.e., binders, books, CDs, DVDs, etc. You can get organized, not have to worry about putting things away, and you’ll quickly be able to find them again!

You may have things in an attic, a garage, a basement, a storage shed on your property and some belongings in a rented storage unit. One of the biggest problems people have with their belongings is not even knowing what they have. So, if you are looking for a particular tool and cannot find it, you may end up buying another one and wasting money. People invest a good deal of money into certain things they may only use once in a while, but when you need it, you should be able to locate it quickly.

Organizing and Searching for Paper Files

For those paper files that you need to keep in hard copy format, index the item name and keywords relating to those documents into Paper Tiger. Click here to see more details on how Paper Tiger works with paper files, as well as suggestions on how to file.

Organizing Storage Areas So That Searching Is Not A Problem

The best thing to do for organized living is to get an idea of what you need access to on a regular basis. You will need to decide what items you don’t want to keep in the house, or no longer have room for, and what can be stored in the basement, attic or storage building. You may want to take one room at a time to pull out things that should be stored. Then when you’re boxing the items to be stored, index them into your Paper Tiger database. Filing system software works great for this, because you can inventory and index what you actually have in the location you decide for storage, and what storage box or shelf the item is located. Then when it comes time for finding an item, you can simply conduct a quick Google-like search in your Paper Tiger database and know exactly where it is located. This will save you countless hours, because you won’t have to sift through everything before finding the needed item.

Box up smaller loose items and mark the box with a number. If you use Paper Tiger filing system software, you can keep track of what is in each of those boxes. You won’t have to sift through tons of boxes looking for that one particular thing if you know from your inventoried list which box number to find it in. Each box would represent an Item number in your Paper Tiger database, and the keywords would be the items in the box.

Keep items that you use the most close to the entry doors of the storage area and the rest can get packed in neatly. Take care to avoid storing anything that may not hold up well to weather issues, if possible. These types of items, or those you don’t use often but want to keep, will need to be stored in-house or can go to a climate-controlled offsite storage area.

The important part really is to use Paper Tiger filing system software to keep track of what you own, what you are storing and where it is being stored. Indexing your items into this filing system will ensure that you know exactly where these things are, before you end up buying another one because you can’t find the original.

Documentation of your belongings also helps other people who may need to gain access to things for you. If you want an organized life, organizing storage areas is a great way to declutter your home and life.

How to Make Searching and Finding a Snap

There are so many uses for Paper Tiger because it is not just a filing system for your paper files, but can index any physical item. It would not be easy to give examples for everything, but we will give a couple of examples here that will hopefully give you the general idea. Just know that if you can imagine being able to put a number onto whatever type of item that you want to inventory or index, you can let your imagination run.

Example:  Shelves in Garage

  1. You can name a Location in Paper Tiger named ‘Garage Shelves’. I’m going to use the example pictured above.
  2. Print out labels from the database to be affixed to the boxes or plastic tubs on your shelves. (Labels will be numbered like Garage Shelves 1, Garage Shelves 2, Garage Shelves 3, Garage Shelves 4, etc.)
  3. For box #1, click on Add Item in Paper Tiger Garage Shelves Location. (when you add an item, Paper Tiger will assign a number to that item, so in this case Garage Shelves 1.)
  4. Enter Keywords for all contents in box #1, such as blankets, pink flower cushions, sheet set, shelf 1, 1st row. Going down the shelves, box #2, click Add Item, then add keywords for all contents in box #2, shelf 1, 2nd row. Continue for each box. If you’d also like to assign an item # to things not in a box or tub, you can do that. You can also type in the shelf location for a keyword, such what I did here: shelf 1, 1st row.
  5. Match Label Numbers and Item Names: Make sure the label number you affix to each box (or item not in a box) matches what you input for the Item Name/keywords in Paper Tiger.

Example:  Boxes of Seasonal Decorations

  1. If you want to keep all of your decorations together, you can name a Location in Paper Tiger ‘Decorations’ and say you have 5 boxes of seasonal decorations, so your Location capacity would be 5. In the description for the Location, you can input where you will store your boxes of decorations, such as ‘Decorations are stored in Basement on 2nd from top shelf of Shelf 1 of 2′, or if you have as many as 5 boxes, it might be ‘Decorations are stored in Basement on first 3 shelves from top of Shelf 1 of 2′.
  2. Print out labels from the database to be affixed to the 5 boxes.
  3. Enter Item Name for each theme of decorations that you have, i.e., Christmas or Thanksgiving or Spring. Click on Add Item, and when you add an item, Paper Tiger will assign a number to that box. In this example, box #1 item name might be ‘Spring’, box #2 item name might be ‘Thanksgiving’, box #3 item name might be ‘Christmas’, etc.
  4. Enter Keywords for each theme, such as in box #1, your Spring items might include a spring flag, bunnies, tablecloth and picnic items.
  5. Match Label Numbers and Item Names: Make sure the label number you affix to each box matches the decoration theme that you input for the Item Name/keywords in Paper Tiger.

Watch this webinar hosted by Meggin McIntosh that shows how she organizes her paper files and the boxes of training material in her storage facility with Paper Tiger: http://www.thepapertiger.com/blog/paper-tiger-webinar-hosted-meggin-mcintosh/

See other great ideas from our Not Just For Filing Paper webpage!

Using Paper Tiger filing system, you can have a place for everything, and searching and finding your stuff doesn’t have to be a worry!


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Grow Your Business with a Virtual Assistant

Entrepreneurs! Stop Wearing so Many Hats!

Tuesday, March 4th from 2:00 p.m. to 3:00 p.m.

If you weren’t able to participate during the live session, please be sure to listen to the recording which you can find here as well as the handout with a “must have” list of online tools you need in building your business.

Is your business too small to hire a full time employee, but too big to manage on your own? Do you spend 80% of your time on administrative tasks and only 20% generating revenue to grow your business? Do you want professional, quality help without the hassle of paying for benefits, vacation time, holiday pay and insurance? Do you want to have a life? (After all, isn’t that why you went out on your own?) If this describes your situation – then a Virtual Assistant may be the perfect solution for your growing business.

  • Tired of not being able to get to the things that you want to get to?
  • Frustrated that too many opportunities are slipping through the cracks?
  • Wouldn’t it be nice to spend more time with friends and family?
  • Weary of the long hours?

Are you frustrated with the rate of growth you are experiencing because you can’t seem to get things done that you know will generate revenue? Are you tired of saying to yourself, “I shouldn’t be doing this”? Are you regretting that you started your own business? Chances are you answered yes to more than one of these questions and you realize that without some help you will continue to lose business.

How many hats are you wearing?

Working with a Virtual Assistant is an excellent way to take that first step, to get the help you need so that you can stop focusing on the administrivia and focus on revenue generating activities. It’s that simple.

No more wasting time on tasks that aren’t your forte.

  • No capital investment on equipment!
  • If training on a tool or resource is needed, they take the training on their time so you don’t have to!
  • You’re hiring a professional who regards themselves as part of your team and represents your company accordingly.

Ann Michael Henry, Professional Organizer and Founder of Mise En Place, an organizing and productivity consulting firm, will walk you through what it means to work with a Virtual Assistant. During this tele-class, Ann Michael will share with you what she’s learned over the past eight plus years of working with a Virtual Assistant to grow her business. During the presentation you will discover:

  • 8 signs that you need a Virtual Assistant
  • The primary advantages of working with a Virtual Assistant
  • 15 ways Virtual Assistant can help you grow your business
  • How to find a Virtual Assistant

Your business won’t thrive if you are trying to do it all yourself. If you are feeling overwhelmed and you are frustrated with your inability to seize all of the opportunities that you know are available to you (if you just had the time) then it’s time to hire a Virtual Assistant. Register now and learn how to Grow Your Business with a Virtual Assistant.

P.S. Busy schedule?  Can’t join us?  Register anyway.  This tele-class will be recorded and we will send you a link so that you can listen to it at your convenience. You won’t want to miss out on how to Grow Your Business with a Virtual Assistant.

Since founding Mise En Place in 2003, Ann Michael’s accomplishments include:

  • Founding Member of the Network for Productivity Excellence
  • Certified GO System Trainer
  • Certified Productive Environment Specialist
  • Co-author of 3 Great Books on Productivity in the workplace
    • Focus Organization Productivity: Ideas for Improving Success in the Workplace
    • Exploring Productivity: Ideas from Industry Professionals on Getting More Done in the Workplace
    • Insights on Productivity. Ideas from Industry Professionals on Getting More Done in the Workplace
  • Golden Circle Member of the National Association of Professional Organizers
  • National Speakers Association Member
  • Launched Mise En Place for Life – Designed for the personal side of our life, this Mise En Place team helps restore calm to your home and life.

Ann Michael believes that being organized and productive isn’t about perfection. It’s about having the tools and processes in place that best support you so that you can get the job done. It’s not about over thinking it, it’s not about saying yes to everyone, it’s not about being connected 24/7, it’s not about doing it all.  It’s about getting the most impactful things done.

Click here to register now and learn how to Grow Your Business with a Virtual Assistant!


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Each year we hear the same new year’s resolutions over and over again, “I’m going to exercise more this year” or “I’ll be nicer to my family this year” or “I’m getting organized this year”, but sadly most of us drop these resolutions within the first thirty days of the year. One of the most popular resolutions that people make is to get organized. The National Association of Professional Organizers (NAPO) named January “Get Organized Month” or “GO Month” in 2003 with an initiative to help people with organization and productivity. According to NAPO, the bulk of their clients request help with organizing their home offices.

It’s safe to assume that clients are referring to paper clutter in the office. Paper Tiger Filing System Software is the perfect tool to help you be more organized, as well as be able to actually find things this year. Afterall, it is not enough to get your paper files and other things organized, but you also have to be able to retrieve what you need when you need it.

It’s all about taking the first steps to get started. The first step is making the commitment so that your life will begin to be less stressful and more productive. Before you know it, you’ll actually have more time for yourself.

Paper Tiger can help you keep your new year’s resolution to get organized in 2014!

Eliminate the frustration you experience every time you try to locate an important document and cannot find it amidst the disorganized mess acting as your “filing system.” We receive calls and emails all the time from people telling us that they have stacks and stacks of files that is causing more stress than it’s worth and need help getting organized. Paper Tiger Filing System software helps companies, non-profits, government agencies, professionals and individuals all over the world get control of something they hate…filing the paper on their desk & in their office, and can help with the life-cycle of document management. And since Paper Tiger is Not Just For Filing Paper, imagine all the other rooms of your home and office that you can get organized. Paper Tiger’s basic concepts will help you master the software in a matter of minutes; bringing your organization troubles to an end, making it easy to keep your resolution for the entire year.

Paper Tiger may be one of the best investments ever as far as time is concerned. How much time do you think you waste on average looking for something? Each year people waste hours and entire days looking for something. Experts estimate that people waste 150 hours per year searching for lost items. Calculate your cost of disorganized here. A small investment in Paper Tiger will save not only time, but also money. How many times have you paid a bill late, because you lost it? Every time a document is filed and indexed  into Paper Tiger, you can feel sure that you will be able to find it again quickly and easily.  The days of trying to figure out where a document was left or what name it was filed under are over! With Paper Tiger’s search engine like feature, type in a few keywords when you file documents, will help you find exactly the document needed with a quick search when you need to retrieve it.

If getting organized was at the top of your New Year’s resolution list, look no further; Paper Tiger is here to help. Its resourceful system will be so easy to use, it will be hard to stop organizing! The ability to organize paper files and other physical items, will not only clear up clutter on your desk, but also anything that you can put a number onto.

During this “Get Organized Month,” take advantage of the expertise of one of the productivity consultants that are Paper Tiger experts who can help you work more efficiently in every area of your life. They will work with you either virtually or in-person, whichever you need, and will help you to get organized and create a customized system for the way you work.

Reduce the stress and anxiety you are probably feeling without even realizing it from having your home or office in disarray. Make this year the year you completely organize your life. All the time and money wasted from disorganization will be returned on your simple investment in Paper Tiger, and you’ll be able to keep at least one new year’s resolution.


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Get organized now starting with just one challenge

Tidy Tiger Solutions, Michelle Panzlaff, a Professional Organizer and a Certified Paper Tiger Experts, created this video to provide helpful advice for getting organized to busy professionals, homeowners, families, and students alike.

Organizing Challenge

Click here to watch Michelle’s organizing challenge video to learn about these organizing obstacles and start applying techniques to help you feel less stressed and get more done!

The fact is it can be hard to get started. When trying to get and stay organized, there is a wide variety of things that can get in our way. The good news is there are ways to solve this dilemma.

Using Paper Tiger as a Getting Things Done (GTD) Task List Manager

Also in this video, see how Michelle combines the functionality of the powerful indexing systems in Paper Tiger Filing System Software for Document Management with the concepts provided by Productivity Guru, David Allen, in his world famous GTD (Getting Things Done) Systems.

Learn more about the organizing products and services provided by Michelle Panzlaff and Tidy Tiger Solutions by visiting www.tidytiger.biz today. Plus, drop into the home page of Tidy Tiger Solutions for free printable gifts and more for your home, work or personal organizing needs.

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Tidy Tiger Solutions
Michelle Panzlaff

To Michelle, serving as a Professional Organizer is all about creating more functional and enjoyable spaces, productive workflow and effective filing systems, while helping clients feel inspired and more productive.

As a skilled professional, Michelle now possesses over 23 years of office, service and administrative experience. Michelle relies on her exceptional skill set to solve complex challenges for her residential and business clients alike.

Phone: (778) 866-6942
Email: info@tidytiger.biz


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This article by Meggin McIntosh, “The Ph.D. of Productivity”™ and a Paper Tiger Expert, will help you think through steps to purge your filing cabinets and get your filing system under control! Meggin also recommends Paper Tiger. Click here to check out Meggin’s webinar that will help you better understand Paper Tiger Filing System Software for document management to be able to use the software more effectively and see how you can get organized in every area of your life — not just paper filing! Meggin does an awesome job in showing you pictures of all of the different things she has organized and relating those items back to what she has indexed in Paper Tiger. See also Meggin’s offering of Paper Tiger class from her website at http://www.meggin.com/classes/previous-classes/paper-tiger/

Meggin’s Tips for Managing & Purging Your Filing Cabinets

Are your filing cabinets overly full?  Below are some tips that Meggin sent to a consulting client who had incredibly (overly) full filing cabinets. Don’t forget to update your Paper Tiger database to update the items indexed to match what is in your filing cabinets, and you might think about using the File Cleanout Report to help you. (see example of File Cleanout Report below)

1.  Choose one drawer to start with and just start with the very first file in that drawer. Do not start working on another drawer until you have gone through all of the first place you started.

2.  Set aside a certain amount of time everyday, for example, 30 minutes of uninterrupted time, and go through as many files as you can in that time.

3.  Just take the one file out of the drawer, put it in your desk, and do the following:

  • Get rid of anything that you don’t need to keep (either toss or shred).
  • Put in archival storage anything that needs to be kept, but not kept in your office.
  • Leave the items that belong in the folder there and put it back in the filing cabinet. Note: before placing the folder back in the filing cabinet, this would be the time to edit the item in your Paper Tiger database to make sure that the items in your hanging file folder matches the Item Name and Keywords. For example,
    • If you’ve tossed or shredded everything in that folder, you would want to ‘Toss’ the item in your Paper Tiger database.
    • Or if you move the documents from that folder to an archive location, now would be the time to ‘Transfer’ the Item in Paper Tiger to the new ‘Location’ in the database.

4.  If you come to any files that are falling apart, have one of your assistants put things into a new file. It’s frustrating to pull files out that are just falling apart or frayed.

5.  Just keep working through one file at a time…and my guess is that you will toss, shred, or archive half of what is currently in your office.

Remember….everyday, go through folders until you are down to the bare bones of what you need to keep in your filing cabinets.

And for more strategies and tips like these, you will want the  Top Ten Productivity Tips – the Collection! which is available for immediate download!

Example File Cleanout Report from Filing Cabinet Indexed in Paper Tiger

Original article posted at Managing and Paring Down Your Filing Cabinets

(c) 2013 Meggin McIntosh, Ph.D. | The Ph.D. of Productivity(tm) | http://www.meggin.com

About Meggin McIntosh

Meggin McIntosh, Ph.D., “The Ph.D. of Productivity”(tm). Through her company, Emphasis on Excellence, Inc., Meggin McIntosh supports smart people who want to be more productive so that they can consistently keep their emphasis on excellence.

Phone: 775.853.5510

And to keep moving forward on your goals for more peaceful productivity, join others (worldwide) who receive Meggin’s weekly emails, and see what is available for download at no cost at any of MEGGIN’S WEBSITES:

http://meggin.com (Primary site)

http://GetaPlanGuides.com

http://KeepingChaosatBay.com

http://TopTenProductivityTips.com

http://JustWhelmed.com

http://OwningWordsforLiteracy.com

http://PumpernickelPublishing.com

http://StayingPositiveinaFreakedOutWorld.com

http://LifeofEs.com


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Sherry Borsheim, a Paper Tiger Expert of Simply Productive, gives us a great clutter busting strategy to get organized, and to stay organized. Sherry also recommends and helps implement Paper Tiger filing system software for document management for not only organizing paper files at home and office, but organizing other physical items because anything that you can put a number onto, you can Paper Tiger. If you need help busting through your clutter in your home or office, get ahead of the September rush of back to school and get your kids and home organized now. Click here to learn more about Sherry’s special offer!

Read on as Sherry gives advice for busting clutter!

As I was helping a teenager get her room organized for back to school, and she asked me “is your home organized?” And my reply was “yes, I practice what I do with you.”  Then she asked me “what are the best rules of thumb for staying organized?”  My reply was, “well, there are several rules of organizing that I use in my office, home and life and when you use these on a regular basis, staying organized gets easier and easier.”

The look on her face said it all “relief and hope” that she too could keep her room organized long after I left.

I shared with her how appling a few organizing rules on a regular basis was the key to keeping her room organized long after I left.  And how she could apply the same rules to planning her school schedule and finding time for her hobbies.

Sometimes all we need is to get pointed in the right direction, learn a few useful skills and you’re on your way!

I’ll be the first to admit that getting organized can be a process and not easy at times.  But with regular maintenance, and a few clutter busting tips, staying organized gets easier and easier because you won’t want to go back and do the hard work again.

In this week’s S.O.S. (Simple Organizing Solutions), you’ll learn my best clutter busters for your home and how to apply certain rules to stay organized for years to come!

This one rule of thumb for organizing can change your life and help free up extra space in your home.  Click the link to read on:

When you apply this one rule of thumb, on a regular basis, letting go gets easier and the rewards can be very satisfying!

As always, keep it simple and be organized!

–Sherry
———————————————————–
www.SimplyProductive.com

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Sherry Borsheim is the president of Simply Productive. You can visit Sherry, access her free article archive and grab lots of free stuff at http://www.simplyproductive.com. Sherry lives in Vancouver, BC Canada with her husband (her high-school sweetheart).

Sherry’s Organizing Bootcamps will give you a JUMP-START on ORGANIZING your office, home and life. She will give you her trade secrets and steps to setting up your organizing systems, including recommending Paper Tiger filing system software for document management, to be organized and manage the paper files that you need to keep in hard copy format and other physical stuff in your life.

Not getting Sherry’s newsletter? Sign up by clicking here “Send My Kit” and you’ll receive her FREE 7 Ways to Organize Your Workspace kit!

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This article by Elaine Quinn, the Solopreneur Specialist at Smart Solos, and a Paper Tiger Expert, offers helpful tips to break the self-destructive procrastination habit. Getting the project done instead of procrastinating can obviously be more productive for you, but you’ll see that you have more time in the long run. Elaine also recommends Paper Tiger Filing System Software and Document Management for getting organized.

Elaine Quinn, The Solopreneur Specialist

Does Procrastination Rule Your Summer?

Ah, summer – that lazy, hazy time of year when everything slows down. Summer is supposed to be leisurely and unhurried. It doesn’t take much for me to persuade myself that the project I need to be working on right now can wait until tomorrow… maybe even the day after, when they say it’s going to rain. Summer is short; I deserve to enjoy it. Besides, don’t the self-care experts warn us to treat ourselves well or we won’t achieve work-life balance and inner harmony? It’s not good to work all the time. It’s very good to just sit here in the shade. Or maybe take the family someplace fun. Anything but work on that project…

Recent studies indicate that as many as 95% of us are prone to procrastination, with 20% being chronic procrastinators! Procrastination is one of the most universal of human flaws.

Why do we allow ourselves to put off what we should do right now? Even when we know (because we do it regularly) that the anxiety of a looming deadline and a job not done will make us regret our procrastination? The easy explanation is that the temptation to postpone an unwanted task in favor of an immediate pleasure is irresistible. But if it were truly irresistible, nobody would ever get anything done.

The fact is that procrastination is a habit. And like most habits, the more you indulge it, the stronger it becomes. Each time you manage to finish just under the wire, that habit is reinforced. And, like other forms of gambling, sooner or later your luck will fail. You’ll have a furious client, a damaged reputation, or some other disaster on your hands.

If you’re in business for yourself, you can’t afford that kind of risk. There are too many alternatives for customers to turn to. Word gets around, and nobody wants to do business with someone who doesn’t deliver. Or delivers a product or service that’s rushed and substandard. Especially when it’s their own fault! Worse yet is trying to blame someone or something else for your failure.

If you’re in the habit of procrastinating, you’ve got to do something to change that. It’s just a matter of time before something bad happens. Plus, the repeated stress and anxiety of last-minute fixes is no way to achieve inner harmony. Why would you do that to yourself!

Here are four strategies you can use to break the self-destructive procrastination habit:

1.   Get started as soon as you land a new project – even if you don’t feel ready do much at that point. The minute you take some kind of action, your brain starts analyzing and problem solving. Ideas come more easily and you’ll have a structure in place to capture them. It’s far easier to keep a project moving that’s already underway, than to overcome the inertia of procrastination.

2.   Break projects down into the individual steps required. You’ll be better able to arrive at an accurate estimate of the total time required when you have figured out how much time each step will take. You won’t mislead yourself into thinking you can squeeze a three-week project into one week!

3.   Allow extra time. If your project is due on the 15th, aim to finish by the 10th. If you run into a snag, or your attention is called elsewhere for an emergency, you’ve built in a bit of wiggle room. Plus, it’s always helpful to set a “finished” project aside for a few days, then give it another look. You’ll likely spot a few areas for improvement.

4.   Give yourself an incentive to finish before the deadline. Promise yourself that afternoon in the shade or that outing with the family. Carve out time for those things, like the self-care experts advise – after you’ve taken care of business. Having completed your work without the unnecessary stress of procrastination, you can enjoy genuine work-life balance and inner harmony!

What is your opinion about procrastination? What tips do you have? Share your perspective on the Smart Solos Facebook page.
About Elaine Quinn
The Solopreneur Specialist®
312-520-3935 (Chicago)
www.SmartSolos.com

Elaine Quinn (a.k.a. The Solopreneur Specialist) lives with her husband and two cats in Chicago where she shares her expertise in all things Ancient Egypt with visitors to her home city’s Field Museum. She is most known, however, as a “Coachsultant” who rescues successful solo business owners who have grown their businesses beyond what one person can handle. An internationally-recognized organizing, time management, and productivity expert, Elaine writes, speaks and provides training and consulting services to solo professionals in all industries. She helps small business owners and solopreneurs address and overcome the demons of disorganization, procrastination, loss of motivation, personal conflicts, social isolation, and competitive pressures.


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This article from the blog of Denise Landers, founder and CEO of Key Organization Systems Inc. and a Paper Tiger Expert, offers helpful tips for getting organized and clearing your desk before going on vacation. She suggests that treating every Friday as if you were going on vacation might also be more productive for you. Denise also recommends Paper Tiger Filing System Software and Document Management for paper files in the office.

Treat every Friday as if you were going on vacation by getting organized.

If you were heading off for a two-week vacation this coming weekend, what would you have to do now to get ready? It is amazing how productive you can be in clearing your desk, in-boxes, and your calendar the week before a vacation. Of course, that often means you will be working longer hours each day until then, but the payoff is in sight.

Preparation by Getting Organized

You may try to complete your part of larger projects. You would probably want to clear away all those little details that you’ve been setting aside “until you have the time.” Home chores also need to be taken care of, such as making arrangements for any pets, notifying neighbors about your absence, and arranging for your personal mail to be held or picked up.

With the pace society is maintaining, it is no surprise that vacation time used has decreased over the past several years. As you strive to balance diverse activities, it can seem impossible to break from that cycle. You feel indispensable and worry about what will happen in your absence and how much will be piled up on your return.

Instead of being excited as your vacation date approaches, you might become anxious and more stressed. It can take two or three days after you leave to unwind and begin to relax.

Time Off

The ideal way to handle a vacation would be to have no contact with your office or business associates during that time, using your email and voicemail to inform people you are out of town and when you will be back. After all, that is fundamentally what defines a vacation.

However you may find that you worry more when you do not know what was going on. If you feel that you need to stay in touch, I suggest that you try not to respond to business calls on your cell phone throughout the day. Those calls can interrupt you during a pleasurable activity with family or friends and change your mood.

When you deal with business concerns, you mentally place yourself back in work mode, so limit those times. If some contact is necessary, try using email once a day and make phone calls in the same period. This way you have set aside a single block of time for business-related issues. Otherwise constant contact defeats the point of having worked so hard beforehand to get away.

Returning Back to Work

When coming back to the office, take a day to de-stress. Do not have a string of appointments booked. You need that time to process mail, catch up on the latest happenings, and return calls.

You may not have the luxury of a two-week getaway. U.S. employees tend to be more vacation-deprived than other countries. That does not mean that you should not take some time to relax. Even with a three-day weekend, try to limit your involvement with work-related issues during that period. By taking a break from the everyday stresses, you will find that you are actually more productive when you return.
Regardless of your vacation plans, proceed with this week as if you were going away. You will be surprised at how much you accomplish in clearing your desk during these next few days and how much better you will feel on Monday.  If you continue to do this, those extra hours you put in before your ‘vacation’ will decrease each week. For more tips on vacation preparation, read “5 Tips to Help You Relax and Recharge.”

Ask yourself, “What do I have to do today to be ready to leave for vacation on Friday?”


About Denise Landers

Key Organization Systems Inc.
Author of Destination Organization

productivity@keyorganization.com

Have you ever tried to “get organized” only to be frustrated after a day, or a week, or a month?  Destination: Organization recognizes that reaching your organizing goals is a journey, not a one-time event, as you develop processes to cope with daily demands that constantly change. For help, call Denise at (281) 397-0015

Denise shares her experience and expertise in developing effective, efficient systems to deal with daily workloads and to cope with periods of rapid growth, helping businesses and individuals accomplish more through effective office organizing systems. Her education background in human services lets her tie in the business aspects with individual personalities to produce a unique model for each situation.

Meeting planners may obtain a OneSheet about KOS’s training and speaking services or view demo videos of training topics.

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In the article below, Anne McGurty, a Paper Tiger Expert of Strategize and Organize, gives some tips to declutter collectibles so that your work space will be a more pleasing environment.  She also recommends implementing Paper Tiger Filing System Software to help you save time and money!

Strategize and Organize

Collections can look like works of art, or they can look like piles of junk — it’s all in the presentation and preservation.  Having a display is great if you have the room and your items can remain safe while presented well.

Strategize and Organize

Here are a few tips to declutter and organize your collection:

  1. Make a decision that you love what you want to keep.
  2. Ask yourself how you want to see the collection, ie., accessible, locked up, with back lighting, etc.
  3. Decide on a space to display the collection.  You may want to invest in a separate unit, a specialty cabinet or shelving.
  4. Accessorize or as they do in retail, merchandise it.  Use props, display stands, and by confining it to that area, you will prevent overload.
  5. For items that you don’t have room to display, you’ll need to decide if you will box and store them, or if you will give them away or recycle in some way. For items that you plan to keep and store, you can index the items from each box into Paper Tiger Filing System Software. Then when you need to retrieve something, you’ll be able to find it quick and easy….without a time consuming search.

With these few steps, you can declutter the various collections in your space and will be on your way to organizing your office.


About Anne McGurty

Anne McGurty is CEO of Strategize & Organize, a company devoted to training individual’s to be more effective with the tools and resources to be productive in their work environment.

If you like this issue, you’ll love Anne’s transforming productivity training and organizing products to help you organize your business — and yourself — ranging from productivity consulting for individuals and executives to small business coaching programs to keynote speaking and corporate training programs to improve efficiencies in the workplace and improve productivity.

While Anne is best known for her expertise in productivity and expert office organizing, her clients share that her biggest impact comes from her philosophy of “personalizing her programs to fit the needs of her clients so they can streamline more efficiently with existing processes” – ensuring to create a sustainable work environment. This, Anne says, is the most important key to bringing an individual to personal freedom with time and organization.

You can learn more about Anne at www.StrategizeAndOrganize.com. For residential organizing services, please visit www.ResidentialOrganizing.com.

You can contact Anne at amcgurty@strategizeandorganize.com or by phone at 303 881-0174.

You can also follow Anne on Facebook:
http://www.facebook.com/strategizeandorganize
http://www.facebook.com/residentialorganizing


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In the article below, Anne McGurty, a Paper Tiger Expert of Strategize and Organize, relays the benefits of getting organized. Think of it as a small investment in the long-term events of your future. Do you think it’s a waste of time to get organized? Read on to see the benefits of being organized. She also recommends implementing Paper Tiger Filing System Software to help you save time and money!

Strategize and Organize

The Benefits of Getting Organized

Are you ready to get organized, but stalling because of a lack of time, money, or motivation? Don’t despair! A professional organizer is just what you need! Make an investment in yourself that will provide amazing advantages for years to come.

Here are some of the benefits you can look forward to once you get organized:

Getting Organized Can Save Money

Once you get organized, you’ll know what you already own, eliminating the need to buy duplicate items. You’ll also be able to buy what you need when it’s on sale, rather than buying at the last minute. Your professional organizer can also help you find the perfect organizing products for your space and lifestyle, so you can stop wasting money on containers that just don’t work.

Getting Organized Will Help You Be More Productive and Efficient

A professional organizer can create order and structure out of chaos. You’ll receive systems that work for your dominant learning style, your lifestyle, your needs, your challenges, and your dreams. Whether at work or at home, you’ll increase productivity once you have an organized and efficient schedule to keep you on track. You’ll be amazed at how much you get done in shorter amounts of time. And by focusing on your priorities and goals, you’ll be able to finally move ahead toward reaching them.

You’ll Have a Positive Self-Image and Ditch the Shame

Once your home or office is neat and tidy, you won’t feel embarrassed to have guests visit. The guilt will fade away as you take pride in your surroundings. Your organized office will allow you to present a professional image to co-workers, clients, and superiors. Your organized home and newfound habits to keep it that way will set a great example for your children and/or spouse.

You Can Create a Healthier Environment

Physical and emotional clutter obscures your surroundings. A clutter-free environment is simply easier to manage. A professional organizer can help you clear out your space so you can see that your surroundings in a better light and easier to maintain.

Your Stress Level Will Decrease Dramatically

When you can find what you need, are on top of your to-dos, and arrive on time for meetings or events, you’ll feel calmer and have more peace of mind. No more feeling overwhelmed by life — you’ll be in more control and feel less stressed.

You’ll Discover More Time for Yourself

When you’re organized, your days go as planned, and you get a lot done. That leaves more time to indulge in a little “me time.”

Your Energy Will Shine

Clutter is a mask. A professional organizer can help you take off that mask and let people see your vibrancy! Once the clutter is removed, you can showcase your talents, skills, and personality and have the life you deserve.

About Anne McGurty

Anne McGurty is CEO of Strategize & Organize, a company devoted to training individual’s to be more effective with the tools and resources to be productive in their work environment.

If you like this issue, you’ll love Anne’s transforming productivity training and organizing products to help you organize your business — and yourself — ranging from productivity consulting for individuals and executives to small business coaching programs to keynote speaking and corporate training programs to improve efficiencies in the workplace and improve productivity.

While Anne is best known for her expertise in productivity and expert office organizing, her clients share that her biggest impact comes from her philosophy of “personalizing her programs to fit the needs of her clients so they can streamline more efficiently with existing processes” – ensuring to create a sustainable work environment. This, Anne says, is the most important key to bringing an individual to personal freedom with time and organization.

You can learn more about Anne at www.StrategizeAndOrganize.com. For residential organizing services, please visit www.ResidentialOrganizing.com.

You can contact Anne at amcgurty@strategizeandorganize.com or by phone at 303 881-0174.


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Strategize and Organize

Are you being as productive as you can? Want to reach your full potential? Anne McGurty of Strategize & Organize and one of our Certified Paper Tiger Experts, offers a few tips to help you reach your full potential of productivity. A few of these tips, when combined with Paper Tiger Filing System Software can help elevate productivity even more.

Tips to Maximize Your Productivity

  1. Do the hardest thing first.  When you arrive at the office, you may be tempted to first check your messages, rifle through the day’s mail, or plow through some easy administrative tasks. Instead, try doing the hardest, most challenging (or least enjoyable) thing earlier in the day. You’ll be attacking it when your energy level is high and your mind is clear.
  2. Plan for tomorrow at the end of today. Take 15 minutes at the end of every day to create tomorrow’s to-do list. This habit of planning will give you the gift of focus, allowing you to get a jump-start the next morning. In a sense, you’re creating a map for the following day.
  3. Download all ideas, actions, and goals onto paper.  Clear the clutter out of your brain by taking pen to paper (or fingers to keyboard) and allow to-dos and brilliant ideas to become more concrete.
  4. Use your email effectively. Stop scanning emails and leaving them to deal with “later.” Instead, schedule time just twice each day to check and manage emails. Read each email message thoroughly, then act, file, delete, or pass along.
  5. Take a lunch break every day. You may not think you have time for one, but make the time. Poor diet on the job is costing countries (and their businesses) up to 20% in lost productivity!
  6. Become an expert time estimator. Most unpleasant tasks don’t take as long as you think they will. And most pleasant things tend to drag out a bit longer than you’d expect. Use a timer to get an accurate gauge of the real time it takes to accomplish a variety of routine responsibilities.
  7. Create an effective work area. The average office worker spends 2000 hours per year at their desk. Make that space easy to use by gathering items that you use most frequently and storing them within easy reach of your usual seated position.
  8. Manage paper effectively. Resolve to deal with your papers on a regular basis. Whether first thing in the morning, at the end of the day, or somewhere in between, set aside 30 minutes each day so you don’t end up with overwhelming piles. Then act, file, toss/shred. If you file it, don’t forget to enter keywords into your Paper Tiger Filing System Software’s database, so that you’ll be sure to find it when you need it again!
  9. Be more productive by avoiding interruptions. Use your lower-energy hours as your open office hours so you don’t waste peak productivity periods with interruptions.
  10. Know the benefits of being organized. Getting organized goes way beyond having a neat and tidy space. By becoming more organized, you’ll not only help your business run better, but you’ll reap multiple personal rewards as well.
  11. Stop procrastinating.  Break tasks down into realistic-sized chunks and jot them. Each day’s successes will give you the drive to keep going.
  12. Learn to say “no” and delegate. Take control of your time and tasks by making a list of all your responsibilities, both daily and special projects. Even if it takes a little more time on the front end to train someone else, it may pay off by giving you more time to focus on larger responsibilities.

About Anne McGurty:

Anne McGurty is CEO of Strategize & Organize, a company devoted to training individual’s to be more effective with the tools and resources so they can be productive in their work environment.

If you like this issue, you’ll love Anne’s transforming productivity training and organizing products to help you organize your business — and yourself — ranging from productivity consulting for individuals and executives to small business coaching programs to keynote speaking and corporate training programs to improve efficiencies in the workplace and improve productivity.

While Anne is best known for her expertise in productivity and expert office organizing, her clients share that her biggest impact comes from her philosophy of “personalizing her programs to fit the needs of her clients so they can streamline more efficiently with existing processes” – ensuring to create a sustainable work environment. This, Anne says, is the most important key to bringing an individual to personal freedom with time and organization.

You can learn more about Anne at www.StrategizeAndOrganize.com. For residential organizing services, please visit www.ResidentialOrganizing.com.

You can contact Anne at amcgurty@strategizeandorganize.com or by phone at 303 881-0174.



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Anne McGurty, a Paper Tiger Expert of Strategize and Organize, shares her top ten tips for using the Paper Tiger to get organized, work efficiently, and be more productive. Read on to see how a small investment in time implementing Paper Tiger Filing System Software can help you to simplify your life!

Strategize and Organize

My Top 10 Tips for Using Paper Tiger

Did you know that the average executive spends six weeks per year retrieving or replacing lost documents? Naturally, it makes sense to create a system that is quick and easy so you can save that lost time. Here are some ideas to get it done now once you have Paper Tiger. If you don’t have Paper Tiger now, click this link to get started. Here are the top ten tips I recommend:

Get Organized, Work Efficiently and More Productive

1. Look at the “hot spot of files”. You know the pile that seems the most urgent and makes your stomach churn every time you look at it. Take the paperwork and make a decision on each piece and separate into four piles:

a. Reference: those items you need, just not right now

b. Action: current projects, ongoing projects

c. Toss: you know where those are going

d. Timed: you need these on a specific date

2. When deciding on whether to file something or throw it away, ask yourself how difficult would it be to find this information again? Does it have any legal or financial ramifications if you were to throw it away? If you can live with the answer of throwing it away after those thoughts, let it go.

3. Set up the Paper Tiger Filing System Software and Document Management, an indexing system that works like a search engine for paper files to help you get organized and stay organized. It’s essentially creating an inventory for all of your files.

4. Use names that you will be able to recall easily. The obvious file names that you’ve used in the past. Then the interesting thing with Paper Tiger is that you will also be able to add keywords into the database so that any name you think of when you need to find a file, the software will be able to tell you where it is in seconds. So in the case of “Auto” the item name would be “Ford Explorer”, and in the keywords section, you would input the name of the company, i.e., “Vehicle, Car”, possible the name of the dealer, the service person’s name, etc., and you might use “Personal” in the Category section.

5. Oftentimes, people receive notices of an event and they never know what to do with the postcard. Set up a monthly filing system (a Tickler File) to keep track of when to throw them away. Create 12 hanging file folders, one for each month. As you rsvp or pull the information for “dress code” or directions. When the day rolls around, you can retrieve it for a reminder. This will ensure that you never miss an event or an expiration date on an rsvp or offer.

6. When sorting through paper files, make a decision. If you’re not in a decision-making mood, have a place set up for “unprocessed paperwork.” Then when you’re ready, if you need to take action, do it now or place it in the appropriate action file. If someone else needs to attend to it, give it to them. If it is something to reference later on, index the appropriate keywords into Paper Tiger and add it to the corresponding reference hanging file. Putting it back in the pile to address later is no longer an option for you as an organized person.

7. When you have a lot of tasks to do for the day, quickly sort the tasks in order of importance. Do what is most profitable or important to you first, then move on from there. Therefore, if you only have a little bit of time, you will be addressing the most critical issues first. All other tasks need to be scheduled for when it makes sense. This final step is critical, otherwise you’ll be starting a new pile.

8. Print out reports of what you have inventoried in your filing system, place a folder in the front of each file drawer, as appropriate, labeled “File Index.” Having a quick and easy reference when you don’t want to open your computer makes it easier to find quickly.

9. Get into a maintenance habit of printing out a ‘File Cleanout’ report of all of your files, quarterly or no less often than annually, and identify what you no longer need and purge or create steps to archive via off site store or scanning.

10. Finally, create a time management habit. Take 10-15 minutes every morning looking at your priorities, including your Actions within your Paper Tiger system and pulling files from your Tickler File. Do the same thing each evening by placing all documents collected through the day back into your systems.

Celebrate your progress, if you haven’t done it yet. Set up your Paper Tiger Filing System now and get started. As you go throughout your day, keep in mind the task at hand and focus on completing that one task. Remember that “things don’t clutter, people clutter”. When we make simple decisions and take action, we can improve the quality of our life at work and at home.

Anne McGurty

About Anne:

Anne McGurty is CEO of Strategize & Organize, a company devoted to training individual’s to be more effective with the tools and resources so they can be productive in their work environment.

If you like this issue, you’ll love Anne’s transforming productivity training and organizing products to help you organize your business — and yourself — ranging from productivity consulting for individuals and executives to small business coaching programs to keynote speaking and corporate training programs to improve efficiencies in the workplace and improve productivity.

While Anne is best known for her expertise in productivity and expert office organizing, her clients share that her biggest impact comes from her philosophy of “personalizing her programs to fit the needs of her clients so they can streamline more efficiently with existing processes” – ensuring to create a sustainable work environment. This, Anne says, is the most important key to bringing an individual to personal freedom with time and organization.

You can learn more about Anne at www.StrategizeAndOrganize.com. For residential organizing services, please visit www.ResidentialOrganizing.com.


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Tidy Tiger Solutions, Michelle Panzlaff, a Professional Organizer and one of our Certified Paper Tiger Experts, has found a way to combine the functionality of the powerful indexing systems in Paper Tiger Filing System Software for Document Management with the concepts provided by Productivity Guru, David Allen, in his world famous GTD (Getting Things Done) Systems.

Michelle says, “I figured out how you could use Paper Tiger as a Task List and Project Manager ‘GTD Style’. I created a database called GTD System, Created Locations based on the context of where I would perform tasks, and used the Categories to define the Priority Level. The thing I liked best is the ‘Report’ Printing of all the To-Do’s. I suppose that offices using Paper Tiger can use the system to also assign duties and tasks to team members if they wanted to. Gee I wonder what else I can use Paper Tiger for?”

Using Paper Tiger and GTD (Getting Things Done) Systems Together

If you’re a fan of these two powerful organizing tools and systems, you’ll be fascinated by this option. This kind of organizing of tasks can also be formatted to help your staff and team to manage tasks, especially if you are already using Paper Tiger to organize your information and paperwork.

Whatever task or list management system you may be using, this video may help you find new and effective ways to organize your lists. Watch now as Michelle demonstrates how.

Overwhelmed by clutter?

Have you lost the ability to be creative, tired of losing important records, and is a growing list of demands getting the better of you, or those around you? Are you ready for a change and want to break the cycle?

If you are seeking some calm in your life and work, have piles of paper that need to be organized effectively, or even if you have some big projects you want help getting launched, you came to the right place.

Professional Organizers are here to help. You are not alone in your challenge to keep clutter and overwhelm from getting in the way of your higher purpose. You can have an effective work space and home you love.

We know that the world today is changing fast, and things are flying in at high speed. It’s no wonder that many of our clients are getting a little behind. There is no one to blame, as life is dynamic.

We all know that clutter can get in the way of success and happiness, and for those that want help to organize, we can help. We bring the know-how, the tools, the resources and the passion for the work at hand.

You, your staff, even your family can work less, earn more and be more productive. Enjoy a streamlined home and office so you can get back to taking care of what really matters.

Professional Organizer in Canada, Michelle Panzlaff created this video to provide you with more information and to help you achieve your goals.

Learn more about the services provided by Michelle Panzlaff and Tidy Tiger Solutions by visiting www.tidytiger.biz today.

Plus, drop into the home page of Tidy Tiger Solutions for free printable gifts and more for your home, work or personal organizing needs.

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Tidy Tiger Solutions
Michelle Panzlaff

To Michelle, serving as a Professional Organizer is all about creating more functional and enjoyable spaces, productive workflow and effective filing systems, while helping clients feel inspired and more productive.

As a skilled professional, Michelle now possesses over 23 years of office, service and administrative experience. Michelle relies on her exceptional skill set to solve complex challenges for her residential and business clients alike.

Phone: (778) 866-6942
Email: info@tidytiger.biz


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Strategize and Organize

During this webinar, Anne discussed the basic concept of Paper Tiger to organize both paper files and other physical items of which you need to keep track so that you can find them when you need them, and the concept of Digital Tiger, powered by Google Docs to organize and find your digital files. She demonstrated how to use Digital Tiger more effectively for digital filing, in addition to the following to show how to use Paper Tiger with Digital Tiger, so you can get organized and be more productive.

  • Get started with Paper Tiger Online.
  • Created a Database, created a Location, created Items, and print labels for items.
  • Demonstrated a work-flow example by filing items from her inbox.
  • Discussed the importance of the file Cleanout Report and how to use it.
  • Demonstrated searching in Paper Tiger, and how easy it is when you need to find something, whether paper or digital files.
  • Demonstrated indexing other physical items.

Find Anything In Your Office In 5 Seconds or Less…Guaranteed! Watch the webinar to learn more.

As information, Anne is a professional speaker, productivity expert, professional organizer and author. If you want to learn more about Anne and her services, please visit her website at www.StrategizeAndOrganize.com.

She may be in Colorado (and sometimes in Arizona!), but she’s nationally recognized as an expert and works with people throughout the US in person and virtually.

You can contact Anne at amcgurty@strategizeandorganize.com or by phone at 303 881-0174.

See more information here on Paper Tiger Filing System Software for Document Management


Filing System Q&A from the Webinar

Q: What type of scanner does Anne recommend?
A: Fujitsu ScanSnap 1500 and we have more information in our knowledge base which you might find helpful at http://www.thepapertiger.com/support/articles.php?id=20240901&catId=20008411

Q: Is it difficult to add more items to an existing location after it is set up? For example, if I have 20 items in action location, then I need there to be 30, is this difficult to change?
A: No, not difficult at all. You would simply click the Locations box, then click to edit the Location that you need to increase the capacity, and you’ll be able to input 30 in the capacity box and save.

Q: I am a faculty member at a university and have many files that I use for multiple purposes or classes etc. I may have a file that I use for 2 different courses and 2 different writing or research projects. Any suggestions?

Q: Would I or could I keep the folder tab labels as is, in addition to the Paper Tiger labels? For example, my cell phone folder is currently “AT&T cell” – and so I would add whatever label Paper Tiger assigns – such as “Reference 1″?
A: You can keep both labels if you like on each hanging file folder, but yes you would need to match the label that Paper Tiger assigns when you index the file in Paper Tiger’s database. In your example, you would have 2 tab labels on your hanging file folder. One tab would be entitled AT&T cell and the second tab would be Reference 1.

Q: I have a couple of file drawers that “work” – that I want to keep more or less as is. I suppose I would call them reference files – they are mainly files that I file paid bills from our vendors, or keep correspondence from my office landlord, or to access (paper) forms/worksheets that we need every so often. Would I start by clearing this file drawer out, then enter them into Paper Tiger and file them back into the same drawer? Also, as I pay each bill, say my cell phone bill, I don’t want to have to enter that into the system or look anything up on the computer – I just want to file it. Can I do it that way or do I need to enter each bill as I pay it? (Am I over-thinking this?)
A: I think you are over-thinking this. Yes, you can index each file folder that you currently have in your file drawers. Depending on the location of your file drawers, will depend on if you need to take them out to index them. Base that decision on convenience more than anything. For example, if you’re indexing file drawers in your desk, you can just take it 1 folder at a time indexing as you go. For your cell phone bill, simply file it in the hanging file folder that you already have set up for your cell phone bills, and there wouldn’t be any reason to add anything to Paper Tiger at that point for the new bill you’re putting in file, unless you want to add a note about a specific month.

Q: Is there any recommendation for how often we should stop to print file tabs and create new file folders, i.e., as you need them or at the end of the day, etc.?
A: It is recommended that you print file tabs for each Location for as many as you want to have ready to be filed into. For example, you might print file tabs for 50 to begin with, go ahead and insert the file tabs in the plastic file inserts and affix onto the hanging file folders. You now have 50 ready to file into. When you have filed into 40, increase the capacity of this Location to 75 or 100, then print file tabs for 51-75 or 51-100. This way, you won’t have to keep printing and inserting tabs everyday.

Q: Is it recommended that the Paper Tiger filing system can be used for “organizing tasks” that aren’t paper-based and don’t require paper to be put into folders…just organizing “actions”?
A: Yes, you can do organize anything that you can put a number onto or just make notes in the database, which will allow you to search for the “action” later. We have used Paper Tiger for ideas, so it would work just as well for organizing tasks or actions.

Q: I love Paper Tiger, but find some of the moves are non-intuitive such as the use of confirmation to get rid of trash or to transfer.
A: You can choose to require a confirmation when using the Transfer function, or you can say No that you do not want to require confirmation. You would check the radio button to require confirmation while transferring the item.

Requiring confirmation will allow you to print out a Transfer Report prior to Confirming so that you can verify the location the item will be moved to or have your assistant physically move the item(s) by checking off the report, then check Confirm in Paper Tiger to affirm the job has been completed.

Q: Did you have to physically move the folder?
A: Yes, when you transfer an item from one Location to another in Paper Tiger’s database, you will need to move the physical item (the paper files or other physical item), to match the item number in Paper Tiger where it has been moved to in the database. So you take papers out of the hanging file folder and leave folder behind and it becomes open. Keep file folder in place. Otherwise what you’re organizing by indexing into Paper Tiger will be compromised, and when you search in Paper Tiger, the item will not be in the correct location.

Q: What if you don’t use hanging files, such as manilla file folders?
A: You would simply use the same concept of applying the labels to your manilla folders instead of the hanging file folder plastic tabs.

Q: What happens when you complete activity and want to move to another location
A: You would conduct a Transfer, Move function. See our knowledge base article at http://thepapertiger.com/support/articles.php?id=141137&catId=230

Q: Do you have anyone on your staff or are you aware of any clients who have successfully interfaced and implemented the concepts introduced in David Allen’s book entitled, GETTING THINGS DONE- The Art of Stress-Free Productivity?  He puts forth a system for utilizing files and places to put things, etc.
A: Anne conducts a demonstration in this webinar, but we also have another demonstration by Michelle Panzlaff at Using Paper Tiger as a Getting Things Done (GTD) Task List Manager

Other comment: When I first started using Paper Tiger about ten years ago, I made too many locations and different files. In effect, I made more work for myself. It took awhile to simplify. I am now down to three or four.


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