The article below is a great start to declutter your home or office and a plan for beginning and maintaining a recycling program for unwanted items.
For the paper files that you need to keep in hard copy format and other items, such as instruction booklets, or CDs, DVDs, Books, home or office inventory and many other physical items, use Paper Tiger Filing System Software for document management to get organized!
For the paper files that you plan to scan for a more paperless (or less paper) environment, use Google Docs as your digital file storage location. Google Docs is the lowest cost digital file storage system available through a Google or Gmail account. And Google Docs would be more convenient than storing your digital files on your hard drive which would take up valuable memory, or keeping up with CDs or Flashdrives.
In addition, Paper Tiger Online Basic and Pro plans have Digital Tiger functionality, which allows customers to connect their Paper Tiger Online account to their Google Docs account. Then they will be able to search from one place to find both their paper/physical items that they’ve indexed into Paper Tiger and their digital files that they’ve uploaded or created into Google Docs format.
Recycling is the most important part of waste management for a home or office to prevent landfills from getting bigger and bigger. Reducing the collective carbon footprint is possible if each individual participates. Offices tend to be impersonal places where employees may not think about what they throw away. Recycling needs to be as easy as leaves to a tree, so that everyone will do it. Here are 10 tips for encouraging employees to recycle waste in an office.
A well organised office will lend itself to a program of recycling. With knowledge and encouragement, employees will soon become accustomed to recycling; and not recycling will become unacceptable. Inform the entire office of the plan. Let the recycling team give tours of the new waste bins and how to use them. Employees need not feel forced into recycling, but they should see for themselves the benefit and want to participate.
About the Author:
John Brook writes reviews of stationery online as well as other business supplies and equipment at the Office Kitten.
The average person wastes 150 hours per year just looking for things. To make it worse, the average executive wastes 6 weeks a year looking for things!
Does that sound familiar? We know it does to many. Learn how take control of the clutter in your office once and for all.
THIS WEBINAR IS FOR YOU IF:
WHAT IS COVERED IN THIS WEBINAR:
Stephanie is a dynamic entrepreneur, nationally known speaker, author/publisher and productivity organization consultant, and business coach, and in addition a Paper Tiger Expert. Please visit www.CalahanSolutions.com to learn more about Stephanie and the services she provides.
About Stephanie Calahan:
Stephanie Calahan is The Business Vision Catalyst and founder of Calahan Solutions, Inc. She works with purpose-driven entrepreneurs, visionaries, coaches, consultants, health practitioners, authors, speakers and all sorts of remarkable service professionals who are experts in their field, to help them embrace their brilliance, leverage their business and get their message out with power, ease and joy; so that they can make a powerfully positive difference in the world, exponentially grow their income and enjoy a highly-successful and meaningful business… while working less. Learn how you can have more freedom in your life! http://www.StephanieCalahan.com
~~~~~~~~~~~~~~~~~~~~~
Copyright Calahan Solutions, Inc. — All Rights Reserved
Simply put, organization is ‘finding what you need, when you need it, with little effort!’ Being organized is not about being perfect. In fact, it’s not easy for a lot of people. It’s about how your environment functions, not how it looks. The esthetics are personal choice, but the organization is functional, and directly impacts your quality of life.
So today we’re going to talk about:
- Time
- Space
- Information
So that you can get greater results with less effort! In my program, we have 6 solid strategies to help you unleash your freedom plan that allows you to do all those things that you haven’t been able to do. Obviously, we can’t cover all of them in detail today, but later I’ll share how you can know more.
You see people often ask me ‘what should I do?’, but the real question to ask yourself is ‘what WILL I do?’ And that’s what we want to explore today. So by the end of this session, you’re going to walk away with strategies you can use right away and I’ll also share with you how to move from where you are to where you want to be, and you’ll have some great next steps outlined.
There are top time-stealers and physical space, like I said, is the number one reason that people contact us. The physical set up of your office is important to the process flow of your day. Think of your space in varying forms of valuable real estate. Everything within your arms reach is your most valuable real estate. Do you keep paper work or reference material that you use on a regular basis far from your work-space? Does it get put away? The most frequently accessed items should be placed in the easiest reach and work out from that. Be intentional with how you set up your space. You see, people waste an amazing amount of time looking for things and that is space issues — whether it’s paper things or supplies or even electronic documents. I have some clients that will even recreate a document because they feel it’s faster than finding what they made the first time around. In fact, the National Association of Professional Organizers found that 80% of the papers that were filed were never referenced again largely because people could not find them.
Another way to look at the systems and processes that you have in your business, whether you are looking at the paper, or any other system or process that you have as you are evaluating the functionality of how your business is operating is by asking yourself these questions:
- Does it work?
- Do I like it?
- Does it work for others?
- How quickly can I recover?
I shared with you previously that the average person wastes 150 hours looking for things, and the average executive wastes 6 weeks every year just looking for things. The truth is every performance gap, every little inefficiency, every lack of organization or productivity, not only reduces the effectiveness of your business, it also steals time from your personal life. This is true for all business owners. The purpose for an organized and productive environment is to enable you to accomplish your goals and enjoy your life.
So what would that mean to you? What is your freedom plan? You have to take action to change your situation. The best way for you to move forward and take action is to have a solid plan for you situation. Click the self-assessment links below to get started today!
~~~~~~~~~~~~~~~~~~~~~
Q: Please talk more about how to set up tickler files
A: Everybody has different ways of thinking and processing and working through information, so you have to decide if the pre-defined systems will work for how you think – if you have the same thinking style as the person(s) who designed the pre-defined systems, etc.
Q: Does Paper Tiger work with the Apple system?
A: Paper Tiger Online works on any computer with an Internet access including Mac. Our desktop, downloadable version of Paper Tiger is a Windows only software so if you wanted a version that wasn’t web-based, you would need to install Paper Tiger desktop onto a virtual Windows program for the Mac such as Parallels.
Q: I have had PT for 2 years but only use it on and off due to the lack of knowledge. I would love to get a one on one instructor.
A: Stephanie does conduct sessions in person and virtually, and from what I understand, these virtual sessions/days go very well. You’d be surprised what you can handle virtually. I encourage you to contact her directly to see what you might can work out with her for a one on one. Stephanie’s contact information can be found below.
Q: Already subscribe to Stephanie’s Twitter feed – a fan! Wish she lived in Ontario!
A: Stephanie does conduct sessions virtually, and these virtual sessions/days go very well. You’d be surprised what you can handle virtually. I encourage you to contact her directly to see what you might can work out with her. Stephanie’s contact information can be found below.
Q: Would like to be able to attach pictures to content description. Handy for storage boxes.
A: Utilizing Google Docs to upload your pictures to and putting your ‘keywords’ in the title of the picture in Google Docs, and then activating Digital Tiger, will allow you to conduct a search in Paper Tiger Online, and be able to see results from both your Paper Tiger indexed items and the items that you’ve uploaded to Google Docs, and therefore making the connection between the two.
Other comments from webinar registrations that may sound familiar to you. We wanted to include these so you’ll know you’re not alone in the daily struggle to get organized and stay organized!
~~~~~~~~~~~~~~~~~~~~~
Copyright Calahan Solutions, Inc. — All Rights Reserved
This article by Sherry Borsheim, a Paper Tiger Expert of Simply Productive, gives us a way to create a system for dealing with the mail and all the paper we receive everyday! How much does your stuff or clutter cost you?
Check out Sherry’s Organizing Bootcamps that will give you a JUMP-START on ORGANIZING your office, home and life. She will give you her trade secrets and steps to setting up your organizing systems, including recommending Paper Tiger filing system software for document management, to be organized and manage the paper files that you need to keep in hard copy format and other physical stuff in your life.
How much time do you think you waste shuffling junk mail and flyers around your home or office? How often do you pick up your mail and put it aside for later? But later never comes. Before you know it last month’s mail is still piled on the kitchen counter and the In Tray on your desk is growing by the minute.
Let’s be honest here, opening the mail is not exactly high on our priority list unless it’s a cheque, gift or personal card from someone. After a long day at work or chauffeuring the kids to all their after-school activities, the last thing you want to do is open the mail. I don’t know about you, but I can think of more exciting things to do. Like put my feet up and rest for 15 minutes!
More and more people are going paperless when it comes to bank statements and bill paying. Magazines are now available on iPads, but I still prefer my glossy magazine. For many businesses, paper is still around and receipts need to be accounted for. The paperless office is yet to come. And I see more paper in homes and offices than ever before as the volume of emails increase.
More and more people are making the effort to go paperless because it’s easier to manage; it reduces clutter in the home and helps the environment. According to 41Pounds.org:
What would you like to do with the extra 70 hours a year I just found for you by eliminating your junk mail? Now there’s a hidden time-waster that I hadn’t thought of before! And no more excuses that I don’t have time to work out.
In Canada:
In USA:
So what’s the best solution for dealing with the daily mail that comes through your front door? The answer is to set up a simple system and create a habit that you and everyone in your household follow. A system is only as good as the end user! Or you can delegate picking up the mail, opening it, filing it or putting in your Action folder.
Here’s the process for dealing with the mail before it piles up and takes over your counters:
There are hidden costs, like stress and anxiety which weigh heavy on you if there is clutter and piles of paper, unopened mail, junk mail, flyers and old magazines lying around for long periods of time. And piles of paper become dust collectors which lead to an unhealthy disorganized environment.
Re-evaluate or cancel subscriptions to journals and magazines that you don’t have time to read or rarely refer to and you will dramatically reduce the paper coming into your home. Look at new options to receive your newspaper subscription, like on the iPad which has a larger viewing screen than a cell phone.
In the past three years, I’ve made a huge effort to eliminate paper in my office and in our home. For years I’ve contained magazines to one small magazine rack and when it is full, I recycle or give to a charity or hospital. Every 3 months, I purge bags of paper that I thought I needed 6 months earlier. I’ve asked my bank to only mail my business bank statements, and my business invoicing is all electronic. More and more my business processes are becoming paperless and more online. My goal is to have as little paper as possible so I’m mobile to travel and work anywhere. Overall, having an impact on the environment.
What are you doing to reduce paper in your home or office? Do you have any other resources or tips for dealing with your mail? Leave your comment below or on Sherry’s original blog at http://www.simplyproductive.com/2012/02/eliminate-your-junk-mail-and-gain-70-extra-hours-a-year/!
Sherry Borsheim is the president of Simply Productive. You can visit Sherry, access her free article archive and grab lots of free stuff at http://www.simplyproductive.com. Sherry lives in Vancouver, BC Canada with her husband (her high-school sweetheart). Reprinted with permission.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Everyone knows one of the main benefits of getting organized is having a life that is clutter free. Believe it or not, though, there are many other less obvious but more surprising benefits that result from taking the steps to get organized. There are plenty of other benefits when you take the time to declutter but following are among the top picks.
# 1 — You Can Simply Relax
Studies indicate that even thinking about a cluttered area can make a person more anxious and stressed. For example if you think about going into your office, which you know is cluttered, you will immediately feel stressed.
# 2 — Achieve More Goals
Being disorganized tends to be an obstacle preventing you from reaching your full potential. Get organized, and you will be amazed at the things you will begin to accomplish simply because you can find what you need without a time-consuming search. You’ll be able to focus on the task at hand instead of scrambling each time you need to find something.
# 3 — You Can Have Greater Success
Whether you work for someone else or have a home office, getting organized results in better performance and provides a more professional environment in which to work. So if you want to perform better in the eyes of your boss or the eyes of your customers, commit to getting organized.
# 4 – More Time At Your Disposal
Being more organized means spending less time frantically looking for something. Get your things in order which will allow you to accomplish more in less time, and you can have more time for your family, friends, or even just for yourself.
# 5 — Be Proud Of Your Surroundings
If you are ashamed of people stopping by your home or office, then it is time to make a change. A good declutter can do wonders for how you feel about your personal or professional space.
How to Get Organized
One of the best approaches to take for getting organized is to implement Paper Tiger Filing System software, which was developed for getting paper files organized to be able to retrieve them when needed, but Paper Tiger is not just for filing paper. If you are trying to sort out your paper filing system or keep track of all your collectible dolls cluttering your home, either way an indexing system can help you make sense of it all.
Start by sorting out which papers go in which files or sorting items to be stored away in bins. For each numbered file or bin, you enter the information for contents into your indexing system including any and all possible keywords.
By doing this, you can later locate exactly what you need by conducting a simple keyword search. For example, you no longer have to try to remember when looking for records for your car maintenance if you have it under “Bob’s Car,” “Honda Records” or “Automobile Maintenance.” All of those can be used in keywords, and you or someone else can easily locate the needed documents with a quick Google-like search in Paper Tiger’s database. Take a look at our article Customize Your Filing System with Paper Tiger’s Indexing Method to help you see the filing system possibilities.
Getting organized can seem like a daunting task to tackle, but once you get started, it isn’t as troublesome as you may originally think. Once you have Paper Tiger Filing System software in place, it will make your life that much easier. Get organized today, and you can truly start noticing the benefits mentioned here as well as many others. Use Paper Tiger’s indexing system, and you can finally declutter your personal and professional life. You’ll be less stressed and more productive in no time!
These Paper Tiger Experts are authorized to sell, setup and convert your organization to the Paper Tiger software product line, as well as the highest quality implementation and training services available.
Paper Tiger Experts are independent businesses so please contact them directly for their coaching and consultation pricing information. Many Paper Tiger Experts offer an initial consultation at no charge.
This year, stick to the resolution to declutter your life by getting truly organized. It’s probably a task you have been putting off for ages because it seems like such an overwhelming task, yet can be such a simple thing to accomplish. It’s all about taking the first steps to get started. The first step is making the commitment to clear the clutter in your home, office or personal space, so that your life will begin to be less stressful and productive. Before you know it, you’ll actually have more time for yourself.
Eliminate the frustration you experience every time you try to locate an important document and cannot find it amidst the disorganized mess acting as your “filing system.” We receive calls and emails all the time from people telling us that they have stacks and stacks of files that is causing more stress than it’s worth and need help getting organized. Paper Tiger Filing System software helps companies, non-profits, government agencies, professionals and individuals all over the world get control of something they hate…filing the paper on their desk & in their office, and can help with the life-cycle of document management, but it’s Not Just For Filing Paper.
Reduce the stress and anxiety you are probably feeling without even realizing it from having your home or office in disarray. Make this year the year you completely organize your life.
To stop the overwhelming feeling of getting started with a serious organizational system, start by making a plan of action — a step-by-step list of what to do and how to do it. Set goal dates for each step of your organizing process, and schedule time on your calendar for each step.
Working with paper files, documents and other items that traditionally get put into a filing system, you can start by going through one stack at a time, and decide what needs to be kept, which of these files are actionable and which ones just need to be filed for future reference, and which items should be tossed. Then index the paper files by typing in any possible keywords that could be used for each file so you can retrieve the item when needed by conducting a Google-like search in the database. Paper Tiger will assign a file number for each hanging file folder to match the item number in the database. You can add to those items in the database by simply editing the item and adding any new keywords relating to the new document being filed, and place it in the correlating file folder.
Of course for some people, the only way to make it happen is scheduling the time on the calendar, and simply diving in and getting the job done.
Whatever approach works for you is the best way to start, but just make sure to actually get started. By making and committing to a plan, you ensure that you will stick to your resolution. Please also take a look at our article Customize Your Filing System with Paper Tiger’s Indexing Method to help you see the filing system possibilities.
Using a document management system is the best way to get and stay organized. The great thing is, you can use this same type of organizational system for things other than paper filing. Typically, you use an indexing system to control your document management system, but this same method can be used for almost anything causing clutter in your home or office. If it can be cataloged and numbered, it can be organized by using Paper Tiger’s indexing system.
If you want to organize other items in addition to paper files, you can start by separating these things into boxes or bins, whatever is appropriate for the types of things that you’re organizing. Using the same approach as with your paper files … go through the items and decide what needs to be kept and which items should be tossed, given away, or collected in a box for a yard sale.
Whether it is your DVD collection, books, even your seasonal decorations, you should use this opportunity to get rid of or sell the ones you no longer need.
From here, you use the indexing system to type in any possible keywords that could be used for each physical item you’re indexing so you can retrieve the item when needed by conducting a Google-like search in the database. You would affix an item number label to the item or box to match the item number in the database.
With Paper Tiger Filing System software, you have a document management system that will enable you to finally declutter and live an organized life. You will be able to find what you need, when you need it and be more productive, less stressed and have more time for yourself in no time!
From dental offices to law enforcement agencies, almost all organizations and offices require a filing system of some sort. The issue can become troublesome however. Over time files become disorganized or put under different titles and not everyone knows what title to look for to retrieve the file. Hire someone new and just the time it takes to explain the filing system or for the new hire to actually work with it and make sense of it, can be costly man hours. Not to mention, that one person in the office who knows where everything is, goes on vacation or has to be out of the office for any length of time, and the frustration builds when documents can’t be found.
The paper filing system is an important task for any organization because retrieval is crucial. Without all these important documents organized properly, your company would be in chaos and could cause legal trouble. Come tax time, being able to get to all files necessary is what will make your timely tax preparation submission possible. Ever get audited and find yourself unable to locate certain records or receipts, and you could find yourself in trouble with the IRS.
Without an organized filing system you can’t accomplish what you need to in a timely manner. It is estimated that the average person wastes 150 hours per year looking for lost information.
With Paper Tiger Filing System software, you can declutter your professional office space and be certain your paper files are in order and can be found when needed. Not only that but you can be assured you will have a method in which you can save time, be more efficient, and train others to use it in no time at all. In other words, you can redesign your paper filing so that the workflow of your operation will be in perfect working order and never cause you stress again.
Your document management can be made simple, as well as new and improved, by implementing an indexing system for your paper files to remember for you where everything is! By using this type of document management software, you can have your hanging file folders numbered instead of trying to decide whether to alphabetize or what type of name to give something that everyone will understand and remember when searching for a file.
You simply type into the software database an item name and additional keywords that relate to all documents in each numbered hanging file folder and file it away. You can give items multiple keywords such as “Jones dental records” or “Xrays for Bob Jones” and any other keyword that would relate to the contents of the folder. By doing this, no matter what a staff member types in for a search term, he or she will be able to find the file with no problem. This enables anyone to find anything using this simple to use style of document management.
One of the great things about this type of indexing system is you can also use it for so many other things for both your professional and personal life. You can imagine how much easier it can be to declutter all aspects of your life by using this type of filing system. You can keep track of bins of collectibles or boxes for seasonal clothing or archive old paper files to an off-site storage and still be able to locate exactly where an item is with just a quick search in the database. As long as it can be numbered, it can be documented or indexed in Paper Tiger Filing System software.
Just because your small business consists of just one CPA, which is you, doesn’t mean you can’t be taken seriously as a professional. Whether you run your own insurance agency, travel agency, medical practice, antique store or any other type of small, independent business, you can get organized in a manner that will have your customers, clients or patients seeing you as professional as any larger, established business. The details are important, and one of the most vital steps is to be organized.
Getting organized is not just about putting things away or cleaning it up, but also to be able to retrieve those items again at the time that you need them. An important office management tool to assist you in retrieval is to use Paper Tiger Filing System software to keep track of what you have, what you are storing and where it is being stored so that the items can be easily and quickly retrieved. Whether you need to find a receipt for tax purposes or that antique plate for a customer, indexing your documents and other items you need to keep track of will cut down on time spent looking for items and cut down on stress because you can’t find something when needed.
Even if you are the owner, operator and entrepreneur behind your own home office based business, you have to keep things organized and make sure to keep your office area decluttered. The main trick to this is keeping your records in order. While many businesses and offices are switching to keep things as paperless as possible, it is not realistic to expect you will not have any physical documents to manage. Not to mention, some physical documentation just can’t be paperless, such as passports, books, binders, CDs, etc. For one reason or another, you are going to have some paper files or other documents, and have to create a filing system.
Thinking like a small business is one way businesses take a wrong turn. If you think like a small business, you will end up acting like one. In return your potential customers, clients or patients will see you the same way. Go ahead and envision your business as growing into the next megastar in the industry. Set yourself up for success this way.
One way you can do this is to make sure your office has the organization required to function like a larger business, agency or practice. It starts with the filing system you have set in place. As an example, if you have a travel agency and a couple comes in and you want to show them brochures for a trip to Italy, but cannot locate the documentation you need, you are going to come across as unprofessional. Not to mention, you will more than likely end up losing out on business each time you struggle to find some sort of document. This is true for any records for any type of business. People have less time than ever to wait while you try to find their health records, tax filing or whatever records they want or need.
Getting Paper Tiger file indexing system software in place is a great way to make the most of your record management system. What this software does is enable you to type into your database not only the names of files but also many other keywords that you could name each file. By using different search terms for each record, you will never have to struggle to recall what you’ve named the file and you’re not confined to the one or two-word name on the hanging file folder tab if you were filing alphabetically. To retrieve the document you will use the filing system software search engine to type in one of the possible keywords and your software will tell you exactly what file number it is and where it is located.
So for paper filing, you would first set up all hanging file folders in your file cabinets at one time using the numbered tabs that you print out from the software and they never change. You input information relating to each document in the database’s digital file location. Paper Tiger assigns the file number to the document or set of relating documents that you want to put in the same hanging file folder. You can give the document any name you want without any worry about finding it later. This is because the system will allow you to tag keywords that describe all documents that you put in your hanging file folders. For documents that you want to add to the same file, simply edit the Item and add additional keywords necessary for the new document(s).
Because the hanging file folders are already setup and waiting for your information, you eliminate the time-consuming hassle of having to find and create a file folder and tab each time you want to file something. Again, the software will assign an index number to each file you add to be put in the first available empty hanging folder.
When you’ve converted your filing system to Paper Tiger, and you need to find a file later, you simply conduct a Google-like search in the database for whatever keyword you’re thinking on that day to find where your file is located.
By indexing your paper files that need to be kept in hard copy, you don’t have to spend hours searching through stacks or boxes or filing cabinets just to find one particular file. It has never been easier to keep track of important company documents, and using Paper Tiger Filing System Software for document management will help you get organized and stay organized! And remember, anything that you can put a number onto, you can index into Paper Tiger for an organized life!
This article by Anne McGurty of Strategize and Organize, and a Paper Tiger Expert, gives us some of the benefits of hiring a productivity expert to super-charge the process of getting organized to become more productive! A productivity expert has already done the research on different types of products and will know what will work for your work-style. Also click here to see the latest webinar recording available where Anne demonstrates how to use Paper Tiger Filing System Software for Document Management more effectively.
Are you ready to get organized, but stalling because of a lack of time, money, or motivation? Don’t despair! A productivity consultant is just what you need! Make an investment in yourself, your business, and your staff that will provide amazing advantages for years to come.
Here are some of the benefits you can look forward to once you get organized:
You can save money. Once you get organized, you’ll know what you already own, eliminating the need to buy duplicate items. You’ll also be able to buy what you need when it’s on sale, rather than buying at the last minute. Your productivity consultant can also help you find the perfect organizing and productivity products and technology for your space and work style, so you stop wasting money on notebooks and gadgets that just don’t work.
You can become more productive and efficient. A productivity consultant can create order and structure out of chaos. You’ll receive systems that work for your dominant learning style, your work style, your needs, your challenges, and your dreams. Whether at work or at home, you’ll increase productivity once you have an organized and efficient schedule to keep you on track. You’ll be amazed at how much you get done in shorter amounts of time. And by focusing on your priorities and goals, you’ll be able to finally move ahead toward reaching them.
You’ll have a positive self-image and ditch the shame. Once your office is neat and tidy, you won’t feel embarrassed to have guests visit. The guilt will fade away as you take pride in your surroundings. Your organized office will allow you to present a professional image to co-workers, clients, and superiors. Your organized office and new-found habits to keep it that way will set a great example for your staff and co-workers.
You can create a healthier environment. Physical and emotional clutter obscures your surroundings. A clutter-free environment is simply easier to manage. A productivity consultant can help you clear out your space so you can see that you and your surroundings are fine just as they are.
Your stress level will decrease dramatically. When you can find what you need, are on top of your to-dos, and arrive on time, you’ll feel calmer and have more peace of mind. No more feeling overwhelmed by life — you’ll be the one in control.
You’ll discover more time for yourself. When you’re organized, your days go as planned, and you get a lot done. That leaves more time to indulge in making money in your business or career and achieve a little “me time”.
Your energy will shine. Clutter is a mask. A productivity consultant can help you take off that mask and let people see your vibrancy! Once the clutter is removed, you can showcase your talents, skills, and personality and have the life you deserve.
Getting organized is not about putting things away or cleaning it up, it’s about understanding what got you into a state of disarray and chaos. This chaos affects people in different ways. In the case of this particular executive, it was holding him back from hiring an assistant and re-energizing his business development after the recession lull of the last two years. We didn’t even touch on how it may be affecting him personally.
All that being said though, it came down to him saying to me that he needed someone to organize him. Do you sometimes think that you need someone to just tell you what to do? I think we all look for someone to tell us what to do at some point in time or another, but are we listening? Not always.
I told this client that I understood his frustration, because when you’re in such a state of chaos, you’re also possibly dealing with “a running tape of thoughts” in your head, saying things like “no one understands me”.
A perfectly put together professional who has all the answers may get his office organized, but he may not understand the need to have someone to be accountable to — like a coach. We hear about success stories all the time — someone who loses a ton of weight and then coaches others and is extremely effective. The reason the former overweight person is so effective is that they understand when the client is dying for that banana cream pie, the coach understands that having just a taste is not satisfying the behavior to eat the whole darn pie — it is sabotaging their success.
I told my client that I’m like the former overweight person; I wanted the whole banana cream pie. I often made a mess of my world because I wasn’t brought up in a naturally organized, balanced life or family setting. I grew up thinking you had to work all the time and if you didn’t work hard enough you weren’t worthy. (You can learn more about that when you hear my keynote!) I learned best by people who understood my journey … or bumpy road.
We came to the solution with my client that he needed someone to manage him. Yes, I would come in and get the office organized to start. Then, beginning with a fresh office, we would identify all the projects on his list and set his priorities. As we go through this process, his habits will become apparent and I can start making recommendations of where he needs to delegate and where we can incorporate efficient tools and systems to maximize his productivity. Along the way, we’ll hire an administrative assistant, someone to handle the daily tasks of organization (filing, phone calls, etc… that are not money making tasks for this executive). This project will be an opportunity to supervise his behaviors and give him tools to learn how to manage himself. A good mentor is really what he needs and as a productivity expert, mentoring is a way to help someone learn how to move onto managing their own lives.
***************************************
About Anne:
Anne McGurty is CEO of Strategize & Organize, a company devoted to training individual’s to be more effective with the tools and resources to be productive in their work environment.
If you liked today’s issue, you’ll love Anne’s transforming productivity training and organizing products to help you organize your business — and yourself — ranging from productivity consulting for individuals and executives to small business coaching programs to keynote speaking and corporate training programs to improve efficiencies in the workplace and improve productivity.
While Anne is best known for her expertise in productivity and expert office organizing, her clients share that her biggest impact comes from her philosophy of “personalizing her programs to fit the needs of her clients so they can streamline more efficiently with existing processes” – ensuring to create a sustainable work environment. This, Anne says, is the most important key to bringing an individual to personal freedom with time and organization.
You can learn more about Anne and her services, programs, and products for small businesses, as well as keynote speaking at www.StrategizeAndOrganize.com.
It’s that time of year again, time to get the house spruced up for whatever winter holiday you and your family recognize and celebrate. Even if it isn’t the winter holiday, before you know it, Valentine’s arrives or St. Patrick’s Day or Easter. No matter the area of the world you’re in, practically every month there is some need to locate and pull out different types of decorations.
It can be a chore when trying to locate where you have certain decorations stored when it seems some are in the garage, some are in the attic and some have made their way into the basement. Or you may have them all tangled together just to keep them all in one place. The problem is, this big tangled mess can cause damage to the seasonal décor you have stored. This may even make you so frustrated you opt to forgo adding any holiday cheer to your home or lawn altogether.
The important thing really is to use a filing system software like Paper Tiger to keep track of what you own, what you are storing and where it is being stored so that the items can be easily and quickly retrieved when you need them. Indexing your items into Paper Tiger filing system will ensure that you know exactly where these things are, before you end up buying duplicates of something because you can’t find the original. Documenting or indexing your belongings also helps other people who may need to retrieve things for you. With a quick search in the software database, anyone will be able to find an item and also know where it should be placed when it needs to go back to the storage location.
You don’t have to give up on decorating your home out of frustration. Locating those holiday decorations doesn’t even have to be an overwhelming task anymore. In fact, it no longer has to cause a sense of dread even putting all the decorations away after the holiday is over. All you have to do is get an organization system in place, and the rest practically takes care of itself. It will take a little effort to get things in order to begin with, but once you invest this initial work into the project, your holiday decorating will be easy as can be for each occasion.
The first thing you will want to do is decide what type of storage you want to use. Plastic bins are one of the most popular choices for most people. The size of bins you need will depend on the amount of decorations you have. Then simply decide how you want the items divided up. For the majority of people, it makes most sense to store different holiday decorations in different bins, for example, all spring items in one bin, all fall items in one bin, all Thanksgiving items in one bin, etc. Keeping like-holiday items together will make retrieving them later much easier.
The next step is to enter the list of items in each bin into your filing system software database. So for bin number one, you type in all the items being stored including alternate keywords into the database. If you are creating a Halloween bin, for example, you may enter keywords such as “electric jack o’ lantern,” or “plug in pumpkin.” If you include both of these as possible search terms, you never have to worry later when you cannot recall what name you used to index the items. That type of problem is common with filing systems that simply use alphabetizing as the organization approach.
Finally number that bin, pack the contents inside and move on to the next one. You can store the bins in any area of the house or outside storage areas and always be able to find exactly the holiday decorations you want. You can even make a note in your filing system of where each bin is, garage for example, to make the task of retrieval as simple as possible.
If you are one of those people who dreads tax time each year because of the hassle of getting your records together, it is time to put an end to that. It may not be tax time yet, but this is now the time to prepare and get ready for it. This year, make getting those tax records and other documentation a priority as well as a goal, and one you will accomplish. You make getting your records in order and keeping it that way by using a proper, efficient and effective filing system. Implementing Paper Tiger Filing System Software for document management will help you can carry the momentum forward once set up so that it will be easy to maintain your document management as well as be able to find anything in your office in 5 seconds or less.
Too many people keep their documents stacked up and unorganized which makes it difficult to make sense of or find the files when the need arises. For taxes and legal documentation, it is vital to keep these records well organized. Not only does it help for upcoming filings, it is essential in times of audits. Keep your past, present and future documents, receipts, and other crucial records so that you can file taxes, deal with audits or be prepared for subpoenas. The more organized your records, the easier this will be.
The best thing you can do for yourself is set up an effective indexing filing system. A traditional alphabetical filing system alone will still leave you frazzled and feeling overwhelmed. A lot of paper files are miscellaneous and difficult to think of that one or two word file name to put on the hanging file folder tab, so you’re afraid you won’t find it again if you file it. And the stacks just get larger. Or you forget that you’ve filed a similar document under one file name and so you create a duplicate hanging file under a different name. But once you set up your indexing system, your filing system method will be that much easier to use.
Indexing systems enable you to find all your records in a matter of seconds, saving you so much time and effort. You would first set up all hanging file folders in your file cabinets at one time using the numbered tabs that you print out from the software and they never change. You type in information relating to each document in the Paper Tiger’s database file location. Paper Tiger assigns the file number to the document or set of relating documents that you want to put in the same hanging file folder. You can give the document any name you want without any worry about finding it later. This is because the system will allow you to tag keywords that describe all documents that you put in your hanging file folders. For documents that you want to add to the same file, simply edit the Item and add additional keywords necessary for the new document(s).
When you’ve converted your filing system to Paper Tiger’s indexing method, and you need to find a file later, you simply conduct a Google-like search in the database for whatever keyword you’re thinking on that day to find where your file is located.
One thing very few people realize is how long they should keep certain records. Be it documentation for your personal life or professional life, you have to keep some of those records around. Of course, by using an indexing filing system, you can make a plan for how long your records should be kept, and when you know when the paper files can be tossed, it will be easier to declutter your life. There are certain documents you must keep and others which are optional and certainly up to what you want to keep and for how long. So when you know when a file could or should be tossed, then it will save you time in the long run.
Income tax returns and payment checks for example, should be kept, always. You should also plan on keeping stock records, retirement and pension records, as well as legal documents forever, just to name a few. Some records that you should hold on to for a minimum of six years are purchase records, supporting documents for tax returns such as receipts, and accident reports and claims. Again, this is just a short list from a wide range of documents you should keep filed away for at least six years.
For a three-year period, some records you may want to keep include credit card statements, medical bills and any expired insurance policies. Other records you should check on before disposing of. Of course you may also have documents you want to keep. Car records, for example, you would keep until you sell or get rid of the automobile. Also, things like property records should be kept, even for a period following the sale of the land or property.
See our other articles with specific lists for what you should keep and for how long under Retention Guidelines: How long should you keep records?
The bottom line is, when you get organized it makes it that much easier to stay organized. Declutter your life with Paper Tiger Filing System Software for document management to help make sense of it all. Don’t put it off any longer – simplify your life and organize your home or office by getting started on this project right away.
You may be starting your own new business, moving your office into your home or just ready to stop having to look through stacks of papers everywhere to find that one file you need. Whatever the reason, getting a filing system in place is a good idea. It will help you to get and stay organized. Whether you want a document management system for your personal or professional life, getting your papers in order can help you manage your life better and be more productive.
Getting Your Things in Order
More than likely, you want to declutter your home or personal workspace and get all those papers in files to make sense of it all. Most people still prefer the hanging files to use for document management. Depending on how many paper files, records and other types of documents you have will help you determine how many filing cabinets or drawers in your filing cabinets you will need.
Sort through all the papers you have and group them into different categories, to make it easier. While doing this you can also decide if there are any papers or records you can dispose of. When in doubt, it is always a good idea to keep a paper or document if you are not sure. Then, you are ready to file your papers. The best thing you can do is use an indexing system to do so, like Paper Tiger Filing System Software for document management.
By using an indexing system, you wouldn’t even necessarily have to divide your papers into different categories, unless you just wanted to.
You would first set up all hanging file folders in your file cabinets at one time using the numbered tabs that you print out from the software and they never change. You type in information relating to each document in the Paper Tiger’s database file location. Paper Tiger assigns the file number to the document or set of relating documents that you want to put in the same hanging file folder. You can give the document any name you want without any worry about finding it later. This is because the system will allow you to tag keywords that describe all documents that you put in your hanging file folders. For documents that you want to add to the same file, simply edit the Item and add additional keywords necessary for the new document(s).
For example, if you run a business, accounting records for a client, could be called “Bob’s finances,” “Bob Jones accounting records” or “work for client number 1234.” By doing this, you make it easier for you or anyone who may access your filing system to find what is you are looking for that much easier. If you forget you called the records “Bob’s finances” and are looking under your “J” files for Jones, it just takes longer to find your papers. Or, if someone who works for you is seeking those records, they may not have any idea what you called the records.
Whatever keyword you use to look for it, once you have it located on your computer screen you will know which file number to look in to retrieve it. When you’ve converted your filing system to Paper Tiger, and you need to find a file later, you simply conduct a Google-like search in the database for whatever keyword you’re thinking on that day to find where your file is located. So, instead of searching for hours through the alphabetized files or through stacks on your desk trying to remember where you put something, you look it up on your computer and simply grab that number file.
In addition, because the hanging file folders are already setup and waiting for your information, you eliminate the time-consuming hassle of having to find and create a file folder and tab each time you want to file something. Again, the software will assign an index number to each file you add to be put in the first available empty hanging folder.
If you are trying to get ready for tax time, you know how frustrating it can be to try to locate each receipt and slip of paper you need for filing. This is especially true if you are filing for both personal taxes and for a small business. Keep your accounting and financial records in order, for either your home or business. Getting a filing system in place and one that includes an indexing system means that employees or family members can also gain access to use the system.
Implementing Paper Tiger Filing System Software for document management will save you and/or your staff time because you eliminate the wasted time looking for information.
This article by Ann Gomez of Clear Concept Inc., explains a few benefits of getting organized and gives us some great simple tips to boost productivity without being overwhelmed!
In addition to Ann’s paper filing tips, when you implement Paper Tiger Filing System Software for document management, you will be more productive, you’ll spend less time searching for files, and you’ll spend even less time filing new documents or re-filing documents you’ve pulled.
Many people are overwhelmed by the thought of getting organized. Managing the avalanche of information can be a bit like drinking from a fire hose. It’s been said that a weekday edition of The New York Times contains more information than the average person was likely to come across in a lifetime in the 17th century England. More new information has been produced within the last 30 years than in the last 5,000. Yikes!
Ok – I admit it. I like to be organized. In fact, I sometimes find myself procrastinating by organizing. When I walk past an unorganized office, I need to resist the urge to jump in and start sorting. But enough about me …
Getting organized is one of the easiest ways to boost our productivity. It doesn’t strain the brain, yet it yields some immediate positive results.
Most of us know what we need to do to get organized. The biggest challenge is likely finding the time. So my first tip would be to clear your schedule for 2-3 hours. My second tip would be to recruit some help. An assistant, an eager colleague or a dutiful friend all work. Finally, make it fun! Bring some snacks, turn on some music or even uncork some wine.
As you dust off your piles, consider the following organizing tips:
So there you have it – a low-key, easy project that can boost your productivity.
Ann Gomez is a productivity consultant and the president of Clear Concept Inc, which she founded in 2004. Ann helps her clients effectively manage their products and leverage their time across their many competing priorities. She works with several top law firms as well as large clients across Canada and the U.S. Recent clients include Royal Bank of Canada, Bank of Montreal, AstraZeneca, Yahoo!, Procter & Gamble, Grand & Toy and Queen’s School of Business. To learn more, see Ann’s full blog: www.clearconceptinc.ca/blog/ and follow her on Twitter: @ClearConceptInc.
9251 Yonge Street, Suite 8922
Richmond Hill, ON L4C 9T3
Tel: 905.237.1651
Email: info@clearconceptinc.ca
Web: www.clearconceptinc.ca
This article by Sherry Borsheim, a Paper Tiger Expert of Simply Productive, gives us some great questions to ask ourselves about how the ‘stuff’ in our lives affect us and others, emotionally, health-wise, financially, and in time (productivity)! How much does your stuff or clutter cost you? Check out Sherry’s Organizing Bootcamps will give you a JUMP-START on ORGANIZING your office, home and life. She will give you her trade secrets and steps to setting up your organizing systems, including recommending Paper Tiger filing system software for document management, to be organized and manage the paper files that you need to keep in hard copy format and other physical stuff in your life.
Have you noticed all the fancy new storage facilities that have been going up in your area over the last few years? I sure have and I’m not surprised when I think of all the stuff people have accumulated over the years with quick fixes and disposable gadgets. In fact, storage is a fifteen billion dollar industry and retail stores are carrying more organizing products than ever before. With the state of the economy, people are thinking twice about their purchases, getting back to basics and asking themselves, what’s important in their life? Do they really need all this stuff?
People’s stuff says a lot about them. Their stuff is a reflection of what’s going on inside of them emotionally. I often say a “cluttered mind is a cluttered space.” They have unresolved issues that they’re not dealing with and so things pile up and they say “I’ll get to it someday” or “I’ll deal with it later.” What happens when things are left for later is, things pile up and over time it can become such a big pile that they don’t know where to begin. Now the feeling of overwhelm sets in and they abandon the project all together. I’m sure we’ve all been there.
Emotional Clutter
For some, their identity is wrapped up in their stuff and they tend to live in the past. Their stuff can make them tired, lethargic and a tendency to procrastinate. For others, they haven’t developed good habits and put things randomly wherever or on the first available flat surface. Often times they are late for appointments because they couldn’t find their car keys or meeting notes. And for others, their stuff affects their finances. Simply put, their stuff runs their life!
When people’s stuff affects their quality of life and/or the lives of others, you know their stuff is problematic. Sometimes they value their stuff more than they value their relationships and I’ve seen this. This is a big warning sign to stop what they’re doing and re-evaluate what’s important to them.
Another kind of emotional clutter is unfinished projects. Honestly ask yourself:
Put Pen to Paper
I’d invite you to take out a piece of paper or use your computer to list every single unfinished project that comes to mind. It may take you a couple of days to do this exercise. Also, as you write down your list of unfinished projects, you may feel like the mountain is just too big to tackle and your stress levels may rise? I’ll let you in on a little secret, you’re not alone and there’s help.
Unfinished projects slow a person down and often their life is in stuck mode. When they’re stuck, they tend to live in the past and often miss out on the new opportunities that could come their way if they just created the space to allow it to come to them. Purging the stuff is a necessary step.
Organizing Rules to Live By
After you’ve completed your list of unfinished projects, use your highlighter to highlight only the projects that are in line with your vision for this year and enhance your life in a positive way. Think of quadrant two type activities like relationships, planning and preparation – stuff that’s important and not urgent. Next schedule time to complete these important and not urgent projects. Also take into consideration what your goals are for this year and make sure that these projects are worth your time and effort. As you finish these projects, the heavy weight you may have been feeling will begin to feel lighter and then watch your energy soar! You’ll also feel a renewed peace of mind that things are handled and nothing is slipping through the cracks.
The Real Cost of Your Stuff
When a space is filled with too much stuff it causes the person to be distracted and unfocused. Drilling down to the real reason the piles are there is critical to uncovering why you do what you do. Sometimes it’s just a simple little thing as creating a folder for a new project or jotting a reminder into your calendar or using a Velcro dot on a pen so it is where you need it every time. Really, it can be that simple! Here are a few key questions to ask yourself:
Take a few moments right now to add up the costs of your stuff. Remember to fact in any insurance costs, storing costs, cleaning costs, space allocation costs, and cost to containing your stuff. Then there’s the time you spend maintaining your stuff. Take a moment to access what your stuff is costing you and write that down on a piece of paper or in your computer. “My stuff is costing me this much in wasted time, in storing costs, in maintenance, and so on.”
Too Much Stuff Affects Your Health
Stuff can also affect someone’s health because the piles of stuff collect dust and grime and if it’s not cleaned regularly the room becomes dusty and musty. What’s the next action step you’re going to take to make your office or room more inspiring? Are you going to paint the walls, get rid of all the paper and magazines you rarely refer to, buy a shredder, or hang inspiring artwork? Write down the first action step you are going to take to get rid of the dust and make your space more inspiring?
What’s Cluttering Your Calendar?
What commitments have you made that you said yes to when you really wanted to say no? Do you have a tendency to please everyone and say yes a lot? Learn to set boundaries around your time. Get clear on your values and what’s important to you. Make sure you schedule the important stuff first, like relationships, time for yourself to exercise and getting enough sleep. Then fill in the rest of your life. At the end of the day, for the majority of people, relationships are most important.
What Do You Want to Change?
These questions haven’t been easy, but they are important questions to consider. Now is the perfect time to reflect where you are right now and access what’s working, what’s not working and what do you want to do differently moving forward? The next action step that you take now, could be the most important step you take that leads to a whole new level of productivity and peace of mind. Being organized in your office, home and life is a beautiful thing!
If your stuff has side-tracked you, all there is to do is get back on track. So, take time to answer these questions and then take action. When we leave this place, and we all eventually will, you won’t be taking your stuff with you. All your precious stuff will remain exactly where you left it. So do yourself a favour and those you love and get rid of all the unimportant stuff. It will save your loved ones a lot of time and money down the road! And remember, to enjoy the process…there is hope, life and light at the end of the organizing journey!
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Example of what people are saying about Sherry:
We used to waste a lot of time searching for documents. Now, we can search and retrieve documents quickly. We got rid of the clutter and created a lot of physical space and a more pleasant and positive working space. Having an organized office space is liberating! It has helped us operate more efficiently and save at least an hour a day. The organizing journey was surprisingly easy and fun. Thanks to Sherry for helping us Conquer our Chaos!
Melanie Lam, Administrative Assistant
Administrative and Professional Staff Association
Simon Fraser University
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Sherry Borsheim is the president of Simply Productive. You can visit Sherry, access her free article archive and grab lots of free stuff at http://www.simplyproductive.com. Sherry lives in Vancouver, BC Canada with her husband (her high-school sweetheart).
Sherry’s mission is to inspire people to unclutter their offices, homes and lives for peace of mind. She believes that when businesses are uncluttered and organizing systems and processes are in place, businesses run smoother and they are more profitable. She helps businesses streamline their workflow and empower new behaviours and levels of success professionally and personally; and helps you grow your bottom line!
For more information on Sherry Borsheim and her educational products and services for organization and increased productivity, go to http://www.simplyproductive.com/
Trying to maintain organized living when it comes to having a home office can be a tricky task. There can be so much paper work, documents, books and other things that seem to get in the way, get misplaced or get overlooked completely. Having a digital filing system in place, like Paper Tiger Filing System Software for document management, can help take the hassle and clutter out of the home office. Whether you are about to renovate a room and change it into your office or already have one in place, either way you can benefit from starting to use a digital filing system.
Gone are the days when you cannot track that one paper or document you really need. Nothing can be more frustrating than needing an important item at an exact moment and being unable to track it down. You need the data from a sheet of paper, or someone is on the phone and needs some figures right then and there. The only problem is, that particular sheet of paper doesn’t seem to be anywhere to be found.
Ironically, old alphabetical filing systems didn’t really enable you to locate the paper any easier. For instance, if you had a slip of paper for your car expenses it should filed alphabetically under car, right? It also could be under “A” for auto repairs, “F” for Ford repairs or even just “R” for repairs – that is, if it is even in the right spot, at all.
This can especially be true and even more confusing if you have anyone else working with you in your home office. How can you be sure you are both using the same methodology in your filing system? A digital filing system can help do away with all the troubles and stresses that arise from having a disorganized home office.
Using a digital filing system will help you to have organized living and declutter your life, your home office and your home in general. Imagine the time you will save by being able to track papers, documents or books with your filing system. You can index more than paper files, too. Anything that you can put a number onto, you can add to your digital filing software.
So, that includes items such as CDs or even photos. Or maybe your home office is for your business of selling collectibles online. When an item sells, you need to be able to locate it quickly so you can ship it off to your customer. You might be keeping your inventory at home, stored somewhere such as the attic and even in a rented storage somewhere off your property. How can you find that item, aside from just hoping you recall where it is from memory? The answer is to use Paper Tiger Filing System Software for document management to get organized and maintain organized living in your home office and work space to be more productive.
You will so love the software that you will want to expand its use to many things other than paper, such as books, CDs, DVDs, collections, storage boxes, etc! In addition, Paper Tiger Online will soon be able to connect Digital Tiger to Google Docs which will allow you to search for both your paper files and other physical items that you’ve indexed into Paper Tiger and your digital files that you’ve scanned, uploaded or created in Google Docs! Yes, we recommend Google Docs for your electronic files because it is the least expensive digital cloud storage that you’ll find anywhere. You’ll be able to search for both physical items and scanned or digital files from one search. This will make your time management and productivity even easier to maintain!
Whether it is your home, home office, work space or personal gathering of collectible memorabilia, getting organized will reduce stress in your life and help you be more productive. An effective filing system method, like Paper Tiger Filing System Software for document management can help get your life in order, for both personal and professional. The problem often is, once you have a disorganized system, it can be difficult to get out from under it. Many people claim to have a “method to their madness” or that the filing system they have in place, with random papers stacked on every flat surface of a room, “works for them.” Truth be told, though, this probably isn’t true and they waste a lot of time searching to find what they need.
It takes more effort to deal with clutter and spending time trying to find documents and other physical items than it would if you had a system in place. Besides, if someone else had to work with that same system, he or she may not be as able to adjust to the madness. Also consider the stress having this type of home or office causes. Even if it is subconscious, people who live with clutter in their home or office life are reported to feel stressed out, depressed and generally overwhelmed all of the time.
So, let’s take an office filing cabinet system as an example. It’s already obvious the loose paper strewn around the room does not represent what a proper or useful filing system looks like. It is easier to start off organized, but even if you have already started to live in or work in a world of paper chaos, you can still change things and turn it around. Keep in mind, though, if possible, starting off being organized from the beginning will always make your life easier, as well as make it simpler to get an organizational system into place and then maintained.
Even if the office example has a fine set of filing cabinets with all the papers put where they are supposed to be, this can be a non-functional system. If you have filed papers under “auto” records but someone else is looking for “car” records or even “vehicle” records, it almost doesn’t matter how pretty the system in place is. When you use a document management software program, you can use keywords so that any one of these terms could be typed in to search for the location of a document. In a matter of speaking, it keeps everyone who has access to the filing cabinets and the filing system software on the same page.
If it can be numbered or indexed, it can become part of a filing system. This very same program you use to get your papers in your home or office in order can be used in your home to keep your storage shed in order as part of your effort to get organized. Imagine a life free of clutter and finally making sense when it comes to how things are organized. So, you keep tools in the garage, basement, the backyard shed and an offsite storage rental unit. Because of that, how will you have any idea of where to find what? By using a filing system like what is mentioned here, that’s how!
No more lost items! Doesn’t that sound good? All you do is take the time to enter the item names and keywords relating to the items you are organizing; indexing them into Paper Tiger’s database, whether it be paper, books, CDs, DVDs, collectors’ items or tools, or anything else you can put a number onto. Then when you need an item, you can conduct a quick Google-like search in the software database and find any of your belongings at the time you need them instead of having a time-consuming search from room to room. Implement Paper Tiger Filing System Software for document management and see for yourself how quickly you can get organized!
