Paper Tiger Blog


The Paper Tiger Blog contains great ideas on better ways to stay organized, clear your desk, reduce stress and spend less time managing information.

Sherry Borsheim, a Paper Tiger Expert of Simply Productive, gives us a great clutter busting strategy to get organized, and to stay organized. Sherry also recommends and helps implement Paper Tiger filing system software for document management for not only organizing paper files at home and office, but organizing other physical items because anything that you can put a number onto, you can Paper Tiger. If you need help busting through your clutter in your home or office, get ahead of the September rush of back to school and get your kids and home organized now. Click here to learn more about Sherry’s special offer!

Read on as Sherry gives advice for busting clutter!

As I was helping a teenager get her room organized for back to school, and she asked me “is your home organized?” And my reply was “yes, I practice what I do with you.”  Then she asked me “what are the best rules of thumb for staying organized?”  My reply was, “well, there are several rules of organizing that I use in my office, home and life and when you use these on a regular basis, staying organized gets easier and easier.”

The look on her face said it all “relief and hope” that she too could keep her room organized long after I left.

I shared with her how appling a few organizing rules on a regular basis was the key to keeping her room organized long after I left.  And how she could apply the same rules to planning her school schedule and finding time for her hobbies.

Sometimes all we need is to get pointed in the right direction, learn a few useful skills and you’re on your way!

I’ll be the first to admit that getting organized can be a process and not easy at times.  But with regular maintenance, and a few clutter busting tips, staying organized gets easier and easier because you won’t want to go back and do the hard work again.

In this week’s S.O.S. (Simple Organizing Solutions), you’ll learn my best clutter busters for your home and how to apply certain rules to stay organized for years to come!

This one rule of thumb for organizing can change your life and help free up extra space in your home.  Click the link to read on:

When you apply this one rule of thumb, on a regular basis, letting go gets easier and the rewards can be very satisfying!

As always, keep it simple and be organized!



Sherry Borsheim is the president of Simply Productive. You can visit Sherry, access her free article archive and grab lots of free stuff at Sherry lives in Vancouver, BC Canada with her husband (her high-school sweetheart).

Sherry’s Organizing Bootcamps will give you a JUMP-START on ORGANIZING your office, home and life. She will give you her trade secrets and steps to setting up your organizing systems, including recommending Paper Tiger filing system software for document management, to be organized and manage the paper files that you need to keep in hard copy format and other physical stuff in your life.

Not getting Sherry’s newsletter? Sign up by clicking here “Send My Kit” and you’ll receive her FREE 7 Ways to Organize Your Workspace kit!


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A Filing System Will Help Teachers, Parents and Students Get Organized!

Teachers are preparing to open the doors to their classrooms and parents are scrambling to purchase last minute school supplies. We’re sure these teachers wish that preparation for the new school year was as simple as purchasing pens and pads, but unfortunately it is not. However, Paper Tiger Filing System Software for Document Management can make maintaining organization in the classroom a little easier for them.

Think about all the paper files that you have to keep track of and be able to find when needed. As a teacher, you are likely to teach many different students and subjects, and most of the time alphabetical order isn’t enough. Here are some of the things that Paper Tiger can help you with:

  • students’ assignments, handouts & tests
  • attendance records
  • lesson plans
  • appointments & meeting notes
  • worksheets, etc.

Of course, parents and students can easily get overwhelmed with the amount of papers, handouts, homework assignments, project instructions, etc. that is hard to maintain in an organized way if a filing system software is not implemented.

Paper Tiger Filing System to Organize Paper Files

With Paper Tiger’s flexibility, the files can be organized in a way that fits your personal workload. You would simply input the name of the items and keywords related to each file in your Paper Tiger database. (Hanging File Folders = Items) When a file is needed, a simple search can locate any file in seconds.

You can use the aforementioned categories such as attendance records and student assignments and the keywords would include the specifics such as the class, the grade, the year, the class period etc. Replacing the endless paper piles on your desk, Paper Tiger not only reduces clutter but it saves time. You will no longer have to worry about losing an assignment to hand out, creating it again and making twenty-five copies only to spot the original on your desk.

Gone are the days of excessive sorting and taking stacks of miscellaneous paper home every night. With Paper Tiger, all of your paper files can be neatly organized in your file drawer(s) and you don’t have to worry about being able to find them later. This eradicates losing paper files as well. This type of system will also benefit your substitute teacher. Life sometimes gets in the way and we have to miss work. If your substitute teacher can easily find your organized files, (s)he will be able to find what she needs with a simple search in your Paper Tiger database. You can feel confident that your students won’t be disrupted in their lessons because you have implemented a system that keeps you, and your substitute teacher, organized.

Have you ever had a star student that you make an example of in the next school year? You can set a location for “exemplary work” and also know where your past students’ best work is. The same type of thought process can apply to parent teacher conferences and future lesson plans.

By implementing this system, teachers are not only becoming more organized and efficient, they are being responsible. Imagine if your students were going on a field trip and you can’t remember if Joseph brought back his permission slip or you’ve misplaced it. By organizing these types of documents, you will always be able to find them when you need them. You will always be able to retrieve the documents in a timely manner.

The same principle applies for parents and students. Decide what paper files need to be kept, then index the keepers into Paper Tiger’s database. When you need to retrieve an old project paper, you can search the database and you’ll know exactly which hanging file it was placed in. Also, each child could have one file for archives (reports, etc.) that should be kept and one file for stuff that can be tossed out when it’s no longer needed, to avoid having to sort through the files on a regular basis.

An example Location in Paper Tiger’s database for each child might be:

Location Name: Susie’s School Files
Item Name: English (with keywords for any projects and when they are due, along with keywords for other paper files that will be included in this hanging file folder and updated when papers are added)
Item Name: Math (with keywords for any projects and when they are due, along with keywords for other paper files that will be included in this hanging file folder and updated when papers are added)
Item Name: History (with keywords for any projects and when they are due, along with keywords for other paper files that will be included in this hanging file folder and updated when papers are added)
Item Name: Archives (with keywords for all paper files that will be included in this hanging file folder and updated when papers are added)
Item Name: To Be Tossed (set a date to toss these paper files, which could be at school end)

But Not Just for Filing Paper!

Paper Tiger is Not Just For Filing Paper! If you teach a younger group of kids that use a lot of educational toys, this indexing system will certainly keep them organized. You can use and label storage containers to store these larger items. Younger children have shorter attention spans and won’t be patient while you figure out if the flashcards and toy numbers are in the same place you had them last year. By numbering the storage containers to match the assigned indexed number in Paper Tiger, then input the contents into the keywords section, you’ll know exactly where the state puzzles are when you need them without searching through every container.

Paper Tiger helps to eliminate clutter, so teachers, parents and students will be more organized, and each will have more time to spend with their families because they are not wasting time always looking for things.

This indexing system can benefit teachers of all grades, classrooms, and students. As you prepare to welcome your students in the next few weeks, think about using Paper Tiger Filing System to make school a much more rewarding experience for both you and your students.

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Life can be very stressful.  Now add your clutter and disorganization to the equation and it’s even worse. Paper Tiger Filing System Software for Document Management can significantly reduce stress and anxiety levels by helping you get organized and virtually eliminating paper clutter. We’ve compiled a list of tasks that when combined with Paper Tiger are essential towards a less stressful life.

Declutter to Get Organized and Reduce Stress

Before any organization can occur, you have to part with paper that you don’t necessarily need. Why are you holding on to last week’s grocery list? Do you really need that pile of junk mail? Surely, if you took the time to look at all the paper clutter that you’ve accumulated, you would throw a majority of it in the trash. Getting rid of the excess clutter is the first step towards reducing stress. A huge weight will be lifted as you throw away extra paper files that you don’t need.

Be Proactive to Stop Clutter

Instead of creating a to-do later pile or getting in the habit of doing things later, get things out of the way. Don’t check the mail and toss it on the kitchen counter, sort through it while it’s on your mind so you don’t have the chance of building clutter piles. By making yourself do this and not procrastinating, you will greatly reduce stress.

In addition to being proactive, be tidy. When you are finished looking at a bill or a magazine, put it back where it belongs. Giving your paper items a home is yet another way to avoid clutter piles. By setting these boundaries and forcing yourself to make decisions in a timely manner, you are stopping clutter before it can accumulate.

Index with Paper Tiger to Get Organized

For those paper files that you need to keep in hard copy format, you would simply index the item name and keywords relating to those documents into Paper Tiger’s database.

One hindrance to filing is finding a hanging file folder and the tab insert where you would put the name of the file. Then what to name the file is another problem. Files can be named different things, so what do you name each type of file so that you can remember when you need to retrieve the file to reference it again.

Paper Tiger solves these problems because the software allows you to set up all hanging file folders in your file cabinets at one time using the numbered tabs that you print out from the software and they never change. They stay in numbered order for that location in your database. You type in keywords relating to each document in Paper Tiger’s database digital file location matching the physical file location.

Paper Tiger assigns the file number to the document or set of relating documents that you want to put in the same hanging file folder. You can give the document any name you want without any worry about finding it later. For documents that you want to add to an existing file, simply edit the Item and add additional keywords necessary for the new document(s), then drop into that relating hanging file folder. You don’t have to add keywords for every piece of paper in a file if the file name contains the only word(s) you would ever look up to find it. (ex: invoices)

Because the hanging file folders are already setup and waiting for your information, you eliminate the time-consuming hassle of having to find and create a file folder and insert tab each time you want to file something. Again, the software will assign an index number to each file you add to be put in the first available empty hanging folder.

After you’ve converted your filing system to Paper Tiger, you can file your paper files away, and no longer have to worry whether you will be able to find it again. When you need to find a file later, you simply conduct a Google-like search in the database for whatever keyword you’re thinking on that day to find where your file is located.

Not Just for Paper Filing

Paper Tiger is not just for filing paper. You can add other Locations in your database to organize other types of things. Some of these are described on our Not Just For Filing Paper page, which include but are certainly not limited to the following:

  • Bank Security Boxes
  • Books
  • CDs
  • Collection
  • Craft Supplies
  • DVDs
  • Inventory
  • Keys
  • Moving Boxes
  • Storage Containers
  • Storage Sheds
  • Wine

As you can see, you can get organized with Paper Tiger and reduce the stress of searching for the things you need, but also to clear away clutter.

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This article from the blog of Denise Landers, founder and CEO of Key Organization Systems Inc. and a Paper Tiger Expert, offers helpful tips for getting organized and clearing your desk before going on vacation. She suggests that treating every Friday as if you were going on vacation might also be more productive for you. Denise also recommends Paper Tiger Filing System Software and Document Management for paper files in the office.

Treat every Friday as if you were going on vacation by getting organized.

If you were heading off for a two-week vacation this coming weekend, what would you have to do now to get ready? It is amazing how productive you can be in clearing your desk, in-boxes, and your calendar the week before a vacation. Of course, that often means you will be working longer hours each day until then, but the payoff is in sight.

Preparation by Getting Organized

You may try to complete your part of larger projects. You would probably want to clear away all those little details that you’ve been setting aside “until you have the time.” Home chores also need to be taken care of, such as making arrangements for any pets, notifying neighbors about your absence, and arranging for your personal mail to be held or picked up.

With the pace society is maintaining, it is no surprise that vacation time used has decreased over the past several years. As you strive to balance diverse activities, it can seem impossible to break from that cycle. You feel indispensable and worry about what will happen in your absence and how much will be piled up on your return.

Instead of being excited as your vacation date approaches, you might become anxious and more stressed. It can take two or three days after you leave to unwind and begin to relax.

Time Off

The ideal way to handle a vacation would be to have no contact with your office or business associates during that time, using your email and voicemail to inform people you are out of town and when you will be back. After all, that is fundamentally what defines a vacation.

However you may find that you worry more when you do not know what was going on. If you feel that you need to stay in touch, I suggest that you try not to respond to business calls on your cell phone throughout the day. Those calls can interrupt you during a pleasurable activity with family or friends and change your mood.

When you deal with business concerns, you mentally place yourself back in work mode, so limit those times. If some contact is necessary, try using email once a day and make phone calls in the same period. This way you have set aside a single block of time for business-related issues. Otherwise constant contact defeats the point of having worked so hard beforehand to get away.

Returning Back to Work

When coming back to the office, take a day to de-stress. Do not have a string of appointments booked. You need that time to process mail, catch up on the latest happenings, and return calls.

You may not have the luxury of a two-week getaway. U.S. employees tend to be more vacation-deprived than other countries. That does not mean that you should not take some time to relax. Even with a three-day weekend, try to limit your involvement with work-related issues during that period. By taking a break from the everyday stresses, you will find that you are actually more productive when you return.
Regardless of your vacation plans, proceed with this week as if you were going away. You will be surprised at how much you accomplish in clearing your desk during these next few days and how much better you will feel on Monday.  If you continue to do this, those extra hours you put in before your ‘vacation’ will decrease each week. For more tips on vacation preparation, read “5 Tips to Help You Relax and Recharge.”

Ask yourself, “What do I have to do today to be ready to leave for vacation on Friday?”

About Denise Landers

Key Organization Systems Inc.
Author of Destination Organization

Have you ever tried to “get organized” only to be frustrated after a day, or a week, or a month?  Destination: Organization recognizes that reaching your organizing goals is a journey, not a one-time event, as you develop processes to cope with daily demands that constantly change. For help, call Denise at (281) 397-0015

Denise shares her experience and expertise in developing effective, efficient systems to deal with daily workloads and to cope with periods of rapid growth, helping businesses and individuals accomplish more through effective office organizing systems. Her education background in human services lets her tie in the business aspects with individual personalities to produce a unique model for each situation.

Meeting planners may obtain a OneSheet about KOS’s training and speaking services or view demo videos of training topics.


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In the article below, Anne McGurty, a Paper Tiger Expert of Strategize and Organize, gives some tips to declutter collectibles so that your work space will be a more pleasing environment.  She also recommends implementing Paper Tiger Filing System Software to help you save time and money!

Strategize and Organize

Collections can look like works of art, or they can look like piles of junk — it’s all in the presentation and preservation.  Having a display is great if you have the room and your items can remain safe while presented well.

Strategize and Organize

Here are a few tips to declutter and organize your collection:

  1. Make a decision that you love what you want to keep.
  2. Ask yourself how you want to see the collection, ie., accessible, locked up, with back lighting, etc.
  3. Decide on a space to display the collection.  You may want to invest in a separate unit, a specialty cabinet or shelving.
  4. Accessorize or as they do in retail, merchandise it.  Use props, display stands, and by confining it to that area, you will prevent overload.
  5. For items that you don’t have room to display, you’ll need to decide if you will box and store them, or if you will give them away or recycle in some way. For items that you plan to keep and store, you can index the items from each box into Paper Tiger Filing System Software. Then when you need to retrieve something, you’ll be able to find it quick and easy….without a time consuming search.

With these few steps, you can declutter the various collections in your space and will be on your way to organizing your office.

About Anne McGurty

Anne McGurty is CEO of Strategize & Organize, a company devoted to training individual’s to be more effective with the tools and resources to be productive in their work environment.

If you like this issue, you’ll love Anne’s transforming productivity training and organizing products to help you organize your business — and yourself — ranging from productivity consulting for individuals and executives to small business coaching programs to keynote speaking and corporate training programs to improve efficiencies in the workplace and improve productivity.

While Anne is best known for her expertise in productivity and expert office organizing, her clients share that her biggest impact comes from her philosophy of “personalizing her programs to fit the needs of her clients so they can streamline more efficiently with existing processes” – ensuring to create a sustainable work environment. This, Anne says, is the most important key to bringing an individual to personal freedom with time and organization.

You can learn more about Anne at For residential organizing services, please visit

You can contact Anne at or by phone at 303 881-0174.

You can also follow Anne on Facebook:

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Are you having a hard time parting with your clutter? Do you get an overwhelming feeling of dread when you think about starting to organize? If you feel like you are indecisive or simply just a hoarder, these questions will be helpful during organizing. Because Paper Tiger Filing System Software for Document Management is not just for filing paper, using the software will also help you stay clutter free. You can ask yourself the following questions before you file with Paper Tiger.

  • When was the last time I used this? Whether paper filing or organizing other physical items, you will certainly find things that you didn’t even know you had. Chances are, you don’t need these things. If you haven’t used it in the past year, you probably won’t use it in the next. If you can’t bear to trash it, keep it for six more months. If you still don’t use it, you can get rid of it. Of course memorabilia and keepsakes should be treasured and stored or displayed appropriately.
  • Will I need this again? We all have things that we’ve “discovered” in our possessions. If you have to ask yourself when the last time the item was used, you’ll definitely want to figure out if you’ll need the item. There are some items that aren’t used very often but should be kept, but otherwise your best bet would be to trash these found treasures (or recycle).
  • What will happen if I part with it? Once you ask yourself this question, you’ll probably realize that the answer is the same every time; nothing. Sure you might make a mistake, but could you buy another one if needed? Could you borrow this item? If after you have considered these things and realize that your survival isn’t vulnerable, let the item go.
  • Why do I need this item? One common mistake people make is keeping items for future events that are really far into the future. If you can’t think of a specific instance when you might need this item then you probably should trash it.

Use these questions to help you figure out what you should keep or toss. Afterwards, use Paper Tiger Filing System Software for Document Management to further organize by indexing the items so you can find what you need when you need it.

Anything that you can put a number onto, you can index into Paper Tiger. See some great ideas from our Not Just For Paper Filing webpage and see how much clutter you can clear!

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Working from home spares you a few daily frustrations, such as rush-hour traffic and inconsiderate coworkers. But, it’s still work, and it still comes with its own set of challenges. Let’s take a look at the latest technology that can help you thrive while working from home:

Thrive: Be Kind to Your Body

Working long hours helps you build your empire, but they’re also rough on your body. Extended sitting has been linked to an increased risk for cardiovascular disease and cancer, according to the Mayo Clinic, and looking at a computer all day puts you at risk for developing ”computer vision syndrome,” WebMD reports.

Try some body-friendly technology to help avert these conditions. A treadmill desk gets you up and moving while you work, and Gunnar computer glasses are designed specifically to reduce eye fatigue and minimize eye damage.

Thrive: Make Money, Get Paid

Working from home demands having some source of payment. While PayPal and other online services might suffice, having the capability to accept credit card payments on the spot gives you more power over your business. This is where the Square gadget and service comes in.

Link your Square account to your bank account, plug the Square gadget into any iPhone or Android mobile device, run a credit card and the money is uploaded to your bank account in about two business days. Since cards can be keyed in, even online businesses that don’t see physical credit cards can use the service.

Thrive: Keep It Secure

If the equipment you need for your livelihood is on site, it’s time for a household security upgrade. Automatic outdoor lighting, security cameras and an alarm system with a security service are vital to protecting your investment. You can explore the different security services available to you at

While you hopefully have property insurance for your home or office, make sure it covers all those cool gadgets you’re adding to your business arsenal. Expensive equipment, like video cameras and instruments, often require insurance riders to be fully covered.

Thrive: Keep Your Ideas in Order

If you seem to get your best ideas while you’re making lunch or halfway out of your clothes and into the shower, a USB voice recorder saves you that frantic trip back to your desk. The compact device requires no additional connectors. Just plug into a USB port and pull your digital files onto your computer.

For those who prefer the old-school style of jotting ideas down as they flow, Ideapaint is wall paint with low VOC content, meaning you won’t be breathing in excess chemicals as you roll the paint onto the wall to create your own full-wall dry-erase board.

Thrive: Get a Grip on Paperwork

Stop messing with mountains of paperwork and ineffective filing systems. Paper Tiger Filing System Software for Document Management helps you organize your entire office. Use it to index your hard-copy paper files by entering the relevant keywords into your Paper Tiger database. No more time wasted or hair-pulling while you try to remember where you placed what—you’ll be able to easily find the documents you need with one quick search.

The best way to declutter your home and your home office is to use Paper Tiger, which is not just for paper filing and document management because anything that you can put a number onto, you can index into Paper Tiger to help you get organized and to help your business thrive!

About the Author:

Brian Kane Brian is a computer science geek who loves to write about new programs.

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If you have a filing system in place and are filing your paper documents, but you still feel unorganized, you may be making one of six crucial filing mistakes that deter you from maximum organization. With Paper Tiger Filing System Software for Document Management, you can get the ball rolling quickly by indexing and filing the physical documents. Read on to find out what not to do when organizing your filing system.

  1. Overstuffing – Are your file folders tearing at the edges? Every once in a while, you may need to go through your files and get rid of any files you no longer need. An overstuffed file will only overwhelm and complicate your filing system. The easier it is, the more organized you will be and the more you will maintain. Overstuffed file cabinets will also deter you from filing, so your stacks of files look as bad as your filing cabinet. Read our article To Shred or Not to Shred to help you determine what you should or should not get rid of. Use Paper Tiger’s File Cleanout Report to help you decide what needs to be tossed or moved to an archive location.
  2. Hoarding – Do you find a way to file EVERY piece of paper that crosses your path? According to one of our Paper Tiger Experts, Sherry Borsheim, eighty percent of what we file, we never refer to again. Therefore, really think about how much you need to keep a document before filing it. Before filing ask yourself, “Why will I need to refer back to this?” If you can’t answer that question, shred or throw the paper away.
  3. Using Paper Clips or Rubber Bands – Paper clips can leave a tangled mess of paper work and clutter instead of organizing when the clips catch on other files in the same folder, and they take up more room than necessary. Have you ever seen what happens to an old rubber band? Either the temperature, light or oxygen over time will cause the rubber band to break, essentially defeating it’s purpose! To keep papers together, staple them instead. If you have more papers than you can staple, consider downsizing or separating the stack.
  4. Creating a Miscellaneous File – This “to-do” file or random file should always be avoided if possible. As a matter of fact, this file is likely to be mostly trash anyway if you aren’t sure what to do with it or where to place it. You can always create a new file for some of these documents if you think you will have other related documents. Take the time to create a new file, find a file to place the miscellaneous document in or trash it; simple as that. With Paper Tiger, you never have to worry about what to name a file, because the keyword section allows you to input as many ‘file names’ as you think you might need to be able to search and find the document again.
  5. Using Broad Categories – Are you really going to remember that you created a file entitled, “Car”? Which one? Paper Tiger Filing System works perfectly for categories because you create keywords in the database that help you remember. When filing physical documents, use these same keywords from Paper Tiger to help you. Find the balance between too simple and over complicated when creating these files.
  6. Not Filing – Not filing is a big mistake. Building ‘project stacks’ can get overwhelming! If you’re like most people, the projects keep coming, and if you don’t take time to file, the stacks will keep building. Then it’s out of hand, and will take even longer to file than it should. Experts tell us to take just 15 minutes at the end of every day to file away what needs to be filed. You will have less clutter, and you will know what you need to work on the next day. You will feel more organized and so much better.

By avoiding these filing mistakes, your organizing system paired with Paper Tiger Filing System Software for Document Management will keep your files organized and help you find exactly what you need faster.


Getting a Grip on Clutter

With the trend moving towards making the home free from clutter, it can seem like it is still a bit of a confusing and overwhelming task. Keep in mind, the first part of the task is dividing up what you are keeping, what you can sell and what you should get ready to be donated, or what needs to be tossed or recycled. The next step is taking what you need to keep and giving it a “value.”

The value of your items is usually split up in the following categories:

  1. Use daily
  2. Use every so often
  3. Rarely use but must keep

If the point of the project is to try to stop collecting clutter, make sure category number three has as few items as possible. Of course, we all realize there are certain items that fall into the last category that must be kept. Now the trick is how to keep everything neat, organized and put away so that you and everyone in your family can find something if they need it.

One of the main reasons that homes get in a state of disorganization is that no one can figure out where anything is or where it goes. You leave an item out because you know if you put it away, you will never find it when you need it. Or someone in your household doesn’t put something away because they have no idea where “away” should be.

Putting a Filing System in Place

Implementing Paper Tiger Filing System Software for document management that will allow you to index items, not just your paper files, is a great way to put an end to this vicious cycle that is keeping the average household cluttered. The best part is that once you have it in place, anyone in your home can use the system to find what they need when they need it, as well as know exactly where to return it once they are finished with it. The great news is everyone in the family doesn’t have to be in agreement for what exactly to name each item in the new filing system.

Let’s imagine you already have this system set up so you can see how easy it is to use. You need to find where exactly you have your antique silverware set because you’ve decided to host a fancy dinner party. By entering the search term “antique silver”, your filing system will give you results the same way an online keyword search would. The search results lets you know it is in the large plastic storage bin marked #3 and that this bin is in the garage.

If you set up your filing system with alternate keywords, anyone using the system can find the same thing. So if you send your husband to look and he types in “grandma’s silver,” or your daughter searches for “silverware,” everyone will still get the same answer and find the item. Not only that, but when it is time to put the item back, you can conduct a search in the database to find where that item goes so it always gets put back in its proper place. Avoid the confusion your household goes through when trying to organize clutter with the simple use of a filing system.

How to Implement Your Filing System

So you’ve sorted the items you are keeping and it’s time to decide a home for each item. Decide how you want to organize the items you plan to keep, then by indexing them into your filing system software, you’ll be able to retrieve them when you need them. An indexing system is a way for you to catalog all the items you put into a bin or box by adding all relating keywords for each item into the software database, and then when you need to find an item later, you conduct a keyword search and you’ll know where that item is located quickly and easily based on the information you’ve input previously.

For the example above with locating your silverware, you’ve stored your silverware in bin #3 along with other relevant items that you might need when you need your silverware, such as a lace tablecloth, napkin rings, candelabra, etc.

In Paper Tiger’s database, you might have a ‘Location’ named Garage. In this Garage Location, you would number your storage containers and enter the content information into your filing system to match each container. You might list your items such as in the example below, and of course, mark each bin to match the item number in Paper Tiger’s database:

Item # 1 in Paper Tiger’s database, Item Name: Bin #1, Keywords: Spring decorations, spring flag, bunnies, tablecloth and picnic items.

Item # 2 in Paper Tiger’s database would match contents in your bin #2, Item Name: Bin #2, Keywords:  might be Crafts, including the different colors of paper you have, types of paper (card stock, construction), and instructions for different projects, etc. You might also have other crafts in this bin that you could list.

Item # 3 in Paper Tiger’s database, Item Name: Bin #3, Keywords: silver, silverware, antique, vintage, grandma’s silver, lace tablecloth, candelabra, silver cleaner

Item # 4 in Paper Tiger’s database, Item Name: Box #4, Keywords: toys, spiderman, etchasketch, Mr. Potato Head, Operation game

Item # 5 in Paper Tiger’s database, Item Name: Box #5, Keywords: kitchen items, old crock pot, blender, extra bowls, mismatched plates

Later you can search for “silver” in Paper Tiger’s database the same way you type keywords to search the Internet on Google. Your indexing system will bring back search results that tell you what bin number the item is in and even where the bin is, and you’ll be able to see what other contents you’ve listed and put in that bin.

Below is another example for your CD’s, and can be used to implement the same concept for your books or any other physical item that you can put a number onto:

1. Name a Location CDs, with capacity of 100 (you can increase this later if you need to) Then print labels for the 100 items ready to affix onto each CD as you index it.

2. Begin indexing your CDs individually by adding a new item in this Location. I would name the item by the name of the movie or topic or singer of the CD, and continue with something like the following:

-Item Name: (name of the movie or topic or singer of the CD)

-Keywords: (actors/speakers, length, rating, brief description)

-If you have Professional or Pro edition, you will be able to apply a Category to the item. If so, add new category for either drama, fiction, comedy, historical, etc. (as info, the Basic edition does not have the Category function) If you have Basic, then you can add the category to the keywords section as well, then when you search for a specific category, Paper Tiger will bring up all of the CDs that you’ve indexed with that category, which is basically the same thing that would happen if you were to select the Category drop down box in Professional or Pro.

3. As you index each CD, affix the corresponding label to it and store in your new place. As you’ll see in this picture below, both the CD and the CD jacket are numbered so when you search Paper Tiger, you can go to the corresponding CD jacket number, and you’ll also know to match the numbers when replacing the CD.

Then obviously, you can go through the stacks of paper files, and index them into Paper Tiger as well. Index the contents of each hanging file folder in your file cabinet, so when you need to reference your insurance file, you’ll know exactly what file it is in without having to worry if you filed it under Insurance, Household, or the insurance company name.

So you see how implementing Paper Tiger Filing System Software for document management can help you get organized and it is a filing system the whole family can use to keep the clutter and chaos to a minimum for organized living!

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The flowers are blooming and the birds are chirping, that can only mean one thing: It is springtime and with the spring comes spring-cleaning and organizing. With people working from home and diving into self-employment, home offices are quite common. It has been said that at least one in four households have a home office. When is the last time you organized your entire home office (besides when you initially moved in)? If you can’t answer this question, it’s time. With clutter on the kitchen counter, dining room table and other areas of the house, this article in particular is designated to getting the home office organized.

We know this isn’t a task that can be tackled in one day, but with Paper Tiger Filing System Software for document management, these tips can help you make huge strides.

Organizing Your Home Office

  1. Gather your Tools: Before you actually try to start organizing your home office, make sure you have plenty of trash bags, boxes, sticky notes and markers to label your piles. You may also want to have a vacuum cleaner or broom around, as things might get messy. Cleaning supplies and a shredder, if necessary, are also some tools you can have nearby.
  2. Sort Items: You can’t start to organize until you know what you have. Do you even know what is in that stack of papers on the corner of your desk? Have you opened that third drawer lately? Go through everything and decide what you need to keep and what needs to be trashed. The documents and things you decide to keep need to be sorted into piles and labeled so that you know what they are later. You might even think about your stacks such as: Action (things you need to take action on), Reference (things that you need to keep, but needs to be filed). This will be a great start in how to separate your stacks. And don’t forget a trash stack….
  3. Trash Items: If you don’t need it, trash it as you go! The more useless things you hold on to, the more clutter you will have. You have trash bags and the shredder nearby so you can get rid of unwanted things. If you think you can’t bear the thought of parting with your things that you could retrieve again by a simple search on the Internet, think about it again. What is your goal? Are you trying to get rid of some old clutter? If so, toss as much as you can!
  4. Use Paper Tiger: Here is where Paper Tiger fits in the equation. Once you have sorted everything, you are ready to file your documents. Simply itemize each file subject in your Paper Tiger database and drop these files into the corresponding hanging file folder number that matches the Item number in Paper Tiger. You can name them as you choose and add keywords to help you or someone else find the file easily. You can store the physical documents in the garage, or in your desk drawers, or any other place that is convenient for you. The main point here is that when you use Paper Tiger, you will be sure to find the file you need later without time-consuming searches.

Optional: Since you are cleaning out your office, you might as well make sure that you are not storing documents that you no longer need or use. Your organizing system needs to be organized as well. (Surely you remember how you can’t be clean on the outside unless you’re clean on the inside). You can print the Paper Tiger File Clean-Out Guide to help you clean out papers from existing files. Also use the Transfer Report to help you physically move documents from one location to another so that your physical hanging file folders match what you have in Paper Tiger.

These are just steps to help you get started. Of course, depending on how much and how cluttered your home office is, it might be quite difficult to clean out your entire home office in one day. Completing one of these steps a day (in order of course) can ensure a clean and tidy office in a week. Remember to relax and take your time when cleaning your office. Don’t get overwhelmed in organizing your home office. You’ll be so proud, you will want to go from room to room. Happy Organizing!


In the article below, Anne McGurty, a Paper Tiger Expert of Strategize and Organize, relays the benefits of getting organized. Think of it as a small investment in the long-term events of your future. Do you think it’s a waste of time to get organized? Read on to see the benefits of being organized. She also recommends implementing Paper Tiger Filing System Software to help you save time and money!

Strategize and Organize

The Benefits of Getting Organized

Are you ready to get organized, but stalling because of a lack of time, money, or motivation? Don’t despair! A professional organizer is just what you need! Make an investment in yourself that will provide amazing advantages for years to come.

Here are some of the benefits you can look forward to once you get organized:

Getting Organized Can Save Money

Once you get organized, you’ll know what you already own, eliminating the need to buy duplicate items. You’ll also be able to buy what you need when it’s on sale, rather than buying at the last minute. Your professional organizer can also help you find the perfect organizing products for your space and lifestyle, so you can stop wasting money on containers that just don’t work.

Getting Organized Will Help You Be More Productive and Efficient

A professional organizer can create order and structure out of chaos. You’ll receive systems that work for your dominant learning style, your lifestyle, your needs, your challenges, and your dreams. Whether at work or at home, you’ll increase productivity once you have an organized and efficient schedule to keep you on track. You’ll be amazed at how much you get done in shorter amounts of time. And by focusing on your priorities and goals, you’ll be able to finally move ahead toward reaching them.

You’ll Have a Positive Self-Image and Ditch the Shame

Once your home or office is neat and tidy, you won’t feel embarrassed to have guests visit. The guilt will fade away as you take pride in your surroundings. Your organized office will allow you to present a professional image to co-workers, clients, and superiors. Your organized home and newfound habits to keep it that way will set a great example for your children and/or spouse.

You Can Create a Healthier Environment

Physical and emotional clutter obscures your surroundings. A clutter-free environment is simply easier to manage. A professional organizer can help you clear out your space so you can see that your surroundings in a better light and easier to maintain.

Your Stress Level Will Decrease Dramatically

When you can find what you need, are on top of your to-dos, and arrive on time for meetings or events, you’ll feel calmer and have more peace of mind. No more feeling overwhelmed by life — you’ll be in more control and feel less stressed.

You’ll Discover More Time for Yourself

When you’re organized, your days go as planned, and you get a lot done. That leaves more time to indulge in a little “me time.”

Your Energy Will Shine

Clutter is a mask. A professional organizer can help you take off that mask and let people see your vibrancy! Once the clutter is removed, you can showcase your talents, skills, and personality and have the life you deserve.

About Anne McGurty

Anne McGurty is CEO of Strategize & Organize, a company devoted to training individual’s to be more effective with the tools and resources to be productive in their work environment.

If you like this issue, you’ll love Anne’s transforming productivity training and organizing products to help you organize your business — and yourself — ranging from productivity consulting for individuals and executives to small business coaching programs to keynote speaking and corporate training programs to improve efficiencies in the workplace and improve productivity.

While Anne is best known for her expertise in productivity and expert office organizing, her clients share that her biggest impact comes from her philosophy of “personalizing her programs to fit the needs of her clients so they can streamline more efficiently with existing processes” – ensuring to create a sustainable work environment. This, Anne says, is the most important key to bringing an individual to personal freedom with time and organization.

You can learn more about Anne at For residential organizing services, please visit

You can contact Anne at or by phone at 303 881-0174.

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Strategize and Organize

Are you being as productive as you can? Want to reach your full potential? Anne McGurty of Strategize & Organize and one of our Certified Paper Tiger Experts, offers a few tips to help you reach your full potential of productivity. A few of these tips, when combined with Paper Tiger Filing System Software can help elevate productivity even more.

Tips to Maximize Your Productivity

  1. Do the hardest thing first.  When you arrive at the office, you may be tempted to first check your messages, rifle through the day’s mail, or plow through some easy administrative tasks. Instead, try doing the hardest, most challenging (or least enjoyable) thing earlier in the day. You’ll be attacking it when your energy level is high and your mind is clear.
  2. Plan for tomorrow at the end of today. Take 15 minutes at the end of every day to create tomorrow’s to-do list. This habit of planning will give you the gift of focus, allowing you to get a jump-start the next morning. In a sense, you’re creating a map for the following day.
  3. Download all ideas, actions, and goals onto paper.  Clear the clutter out of your brain by taking pen to paper (or fingers to keyboard) and allow to-dos and brilliant ideas to become more concrete.
  4. Use your email effectively. Stop scanning emails and leaving them to deal with “later.” Instead, schedule time just twice each day to check and manage emails. Read each email message thoroughly, then act, file, delete, or pass along.
  5. Take a lunch break every day. You may not think you have time for one, but make the time. Poor diet on the job is costing countries (and their businesses) up to 20% in lost productivity!
  6. Become an expert time estimator. Most unpleasant tasks don’t take as long as you think they will. And most pleasant things tend to drag out a bit longer than you’d expect. Use a timer to get an accurate gauge of the real time it takes to accomplish a variety of routine responsibilities.
  7. Create an effective work area. The average office worker spends 2000 hours per year at their desk. Make that space easy to use by gathering items that you use most frequently and storing them within easy reach of your usual seated position.
  8. Manage paper effectively. Resolve to deal with your papers on a regular basis. Whether first thing in the morning, at the end of the day, or somewhere in between, set aside 30 minutes each day so you don’t end up with overwhelming piles. Then act, file, toss/shred. If you file it, don’t forget to enter keywords into your Paper Tiger Filing System Software’s database, so that you’ll be sure to find it when you need it again!
  9. Be more productive by avoiding interruptions. Use your lower-energy hours as your open office hours so you don’t waste peak productivity periods with interruptions.
  10. Know the benefits of being organized. Getting organized goes way beyond having a neat and tidy space. By becoming more organized, you’ll not only help your business run better, but you’ll reap multiple personal rewards as well.
  11. Stop procrastinating.  Break tasks down into realistic-sized chunks and jot them. Each day’s successes will give you the drive to keep going.
  12. Learn to say “no” and delegate. Take control of your time and tasks by making a list of all your responsibilities, both daily and special projects. Even if it takes a little more time on the front end to train someone else, it may pay off by giving you more time to focus on larger responsibilities.

About Anne McGurty:

Anne McGurty is CEO of Strategize & Organize, a company devoted to training individual’s to be more effective with the tools and resources so they can be productive in their work environment.

If you like this issue, you’ll love Anne’s transforming productivity training and organizing products to help you organize your business — and yourself — ranging from productivity consulting for individuals and executives to small business coaching programs to keynote speaking and corporate training programs to improve efficiencies in the workplace and improve productivity.

While Anne is best known for her expertise in productivity and expert office organizing, her clients share that her biggest impact comes from her philosophy of “personalizing her programs to fit the needs of her clients so they can streamline more efficiently with existing processes” – ensuring to create a sustainable work environment. This, Anne says, is the most important key to bringing an individual to personal freedom with time and organization.

You can learn more about Anne at For residential organizing services, please visit

You can contact Anne at or by phone at 303 881-0174.

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No matter what size business you have, you need to organize your business inventory to make things run efficiently. Even if your inventory merely consists of collectibles to be sold on EBay as a hobby, things should be in order to strive towards greater success. Attempting to locate an item to ship to a customer can be so much easier with indexed inventory.

Organizing also helps to track the amount of inventory you have for easy reordering decisions. Whether it’s the papers and receipts that make up the office end of the business or the inventory that is the reason you have the business, Paper Tiger Filing System Software is the first step towards getting organized for neat inventory.

Getting Organized To Tame Your Business Inventory

Paper Tiger is a tool for cataloging and organizing anything that can be numbered. You can use it to keep even better track of the files in your filing cabinet or for the inventory of your store or online business. Whether you are selling vintage clothing or fancy costume jewelry, Paper Tiger can keep track of what you have and where it is located.

Simply type in any and all keywords you can think of for the items. This way it doesn’t matter if you can’t remember exactly what you named it, a Google-like search in the database can still help you find it. Unlike the plain alphabetical filing system, Paper Tiger makes it so that neither you nor your employees have to guess how an object may have been labeled when entered in the system. Anyone who has access to the inventory indexing can search any of the keywords and find things with ease. For example, if you are organizing costume jewelry you may have a bin of brooches, necklaces, and hatpins. You can separate the three types of jewelry and set a location while adding each to the location. In addition, keywords will help you find the “diamond brooch” or those “chandelier-like earrings”.

Organization Curtails Frustration

Organization is a major issue that many businesses face, both large and small. Keeping track of inventory is often affected when organization isn’t in place. This can be frustrating for you, staff members and most importantly customers. Not being able to locate an item a customer ordered or not knowing when it is time to reorder a popular selling item can lead to lost sales. Aside from all of this, you or employees trying to locate an item or taking count of items to find out if it is time to reorder something can waste countless hours.

Good organization paired with Paper Tiger Filing System Software is more than for just your business. Carry this over into your office or personal home space too. For example, keep your office supplies documented in this manner and you will never have that frustrating and frantic search for extra pens or printer paper again. Set yourself up to be organized in every aspect of your professional and personal life, and you can practically guarantee you will be a success.

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Here at Paper Tiger, we’ve figured out that organization also comes from within, and we believe that you can train yourself to be more organized. Before you begin to use Paper Tiger Filing System Software for Document Management or Digital Tiger, powered by Google Docs, you, try these ten tips that will help you form habits towards a more organized you.

  1. Don’t Procrastinate. Why put off what you can do today for tomorrow? Instead of waiting, do things right now. After a long day at work, opt to sort through the mail instead of tossing it on the kitchen counter. At the end of the week, you’ve now avoided that overwhelming mess of an endless pile of mail. If you start doing things as soon as you notice them, it will become a habit.
  2. Make Time. Of course, you’ve got to prepare dinner, take the kids to soccer practice and do laundry on Tuesday afternoon, but you’ve also got to set time aside to make important phone calls, pay bills, etc. If you have things you must do, give yourself 20 or 30 minutes each day to complete these additional admin type tasks. Stick to these appointments as if they are business meetings.
  3. Trash the Unnecessary. Sometimes you just have to sit down and go through all your clutter. One room at a time, piece by piece, trash all the things that you don’t need anymore. Ask yourself, “When was the last time I used this?” If it has been longer than a year, trash it. Or if it is something that you can give away, decide who or where you will give it. If you are having issues parting with certain things, create a tentative pile so that you can go through them later.
  4. Break Large Tasks into Smaller Tasks. How overwhelming is it to clean the entire attic? Tasks like this are simply too large, but if you decide to clean the left side or the back corner of the attic, the goal is more attainable. In lieu of breaking a large task into several smaller tasks, you can also set a timer. If you spend 30 minutes each day tackling the attic without distractions, you will surely make progress.
  5. Differentiate Between Important and Non-Important Documents. Do you know what papers should be kept and what shouldn’t? Chances are, you’re holding on to a lot of excess clutter that you may not necessarily need. See our article To Shred or Not to Shred for more information on what to keep and how long it should be kept.
  6. Keep Essential Information Accessible. Before you even begin to index your paper files with Paper Tiger Filing System Software for Document Management, they must be separated and sorted. Sort and label your information and make sure that the most important documents are always handy. Having everything in one place will save you a lot of time in the long run.
  7. Set Deadlines. As mentioned earlier, it can be a bit difficult to part with certain items. When you set aside these items and put them in a temporary location, simply put a date on the pile or box. Set the date for three or six months in the future. If you haven’t reach into the box for any of those items before the date, get rid of them.
  8. Stick to it. When you make plans, be sure to stick to them. For example, if you have planned out the entire dinner menu for the week, don’t change it. These changes bring about redundant trips to the grocery store, duplicate ingredients and spoiled food. Aside from food preparation, its best to stick to other plans especially related to activities that require a bit of planning. It can be quite frustrating and challenging to try to get reorganized for the family trip next month.
  9. Everything Needs a Home. There should be a place for everything. Whether you’re using boxes or crates, be sure to label everything and put in a location that you can access when needed. Plastic storage containers work well for storing things. Don’t forget that you can use Paper Tiger for indexing items in storage containers. Anything that you can put a number onto, you can index into Paper Tiger!
  10. Don’t be Hard on Yourself. Learning to be organized isn’t something that can happen overnight. We’ve all heard the phrase, “It takes 21 days to form a habit” so be patient and stick with it. After you’ve been organizing for a while, both Paper Tiger Filing System Software for Document Management and Digital Tiger will be perfect tools for you. Happy Organizing!

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Earth Day is Monday, April 22nd, and each year individuals across the globe participate in events geared towards environmental protection. Wouldn’t you like to get involved?

According to the Environmental Protection Agency (EPA), each year in the United States, Americans use about 71 million tons of paper and paperboard. Many organizations and individuals are making an effort to go paperless. A paperless environment is certainly good for the Earth as the amount of waste in the landfill is reduced in addition to greenhouse gas emissions and the energy used by printers.

Whether you are trying to go paperless or not, most of us still have some paper files, but we can still work toward less paper. Here are a few tips to help you be more environmental, and don’t forget to index the hard copy paper files into Paper Tiger filing system software for document management, so that when you need to retrieve a document, you can find it without having to print it again.

  1. Print on both sides of the paper. Admit it, we’re all guilty! Most of us print on only one side of paper, however we can reduce our copy paper count annually by printing on both sides of the paper.
  2. Recycle. Instead of throwing your paper files in the trash place them in the recycle bin. There are a multitude of products that can be made from recycled paper such as egg cartons, car insulation, hospital gowns, paper money and masking tape.
  3. Think before you print. Before you even print documents ask yourself, “Is this something I really need a hard copy of?” If the answer is no, simply don’t print. But if the answer is yes, preview the document for errors that may cause documents to be reprinted. Print only the pages you need. If you have a meeting, print the correct number of copies instead of extras.

Here are just a few benefits of using Google Docs/Drive that can help you participate in Earth Day this year.

-Google Docs allows you to access your word processed files, spreadsheets and presentations. You can easily share these files with others. You can edit and work on these documents in the same location they are stored in. This can all be done without ever having a physical sheet of paper. The only time physical documents are involved is if you must first scan them into Google Docs. Sometimes you might need a hard copy in file, but also an electronic file. Using Digital Tiger, powered by Google Docs, function in Paper Tiger Online Basic or Pro plan, will allow you to index the physical paper file into Paper Tiger and also search Google Docs for the digital file.

-Google Docs has one of the cheapest digital file storage available. This means you can create and store all of your files digitally without physical paper clutter while also saving valuable space on your hard drive.

-Worried about the safety of your documents? While Google Docs is very secure, you have the option to send automated backups to your computer and also synchronize through Google Drive.

You can easily do your part to reduce your paper footprint by rethinking how you work with paper files and digital files. These tips can help you do your part in keeping the environment healthy. Whether you have digital files or hard copy paper files, you can easily do your part by reducing paper use for Earth Day.

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