Mention the word “filing system” and most people picture an office with filing cabinets. The thing is, with an organizational system for filing, cataloging or managing your life, you can file or index anything that can be cataloged or that you can put a number onto. Paper Tiger Filing System Software for document management allows indexing of items to help you get organized, clear the clutter problem and know exactly what you have and where each item is located with a quick search in the filing system database.
Of course, that can still include an office either at home or in the professional world. Things such as hanging files and binders can now be located with greater ease than even alphabetizing. That’s because, though alphabetizing method was as close to an effective filing system as possible before this indexing method, it has its problems. Is someone filing things under “vehicle” or “automobile”? Or, even if it is someone’s name, it is under “Erwin” or “Irwin.” By being able to include keywords in your filing search, you broaden the possibilities for finding what you need using filing system software.
There are many items a person may keep in the home that can be a great collection to have, but a little frustrating to keep organized and be able to find quickly when needed. In fact, it may be downright disorganized. You may have an extensive library of books, but if you can never find the one you are looking for, it starts to lose the enjoyment factor. Maybe you want to find a medical book to reference but aren’t sure where it is. You could want to reread a classic work of fiction before seeing the new theatrical adaptation of it, but can’t even recall if you have it at home, put it in the attic or lent it to someone.
The point is, having an organizational system for all your filing and document management needs will help keep your things in order. The same holds true for keeping track of items like CDs, DVDs, video games and even old vinyl records, just to name a few of the possibilities. Whatever you have a good number of, you can catalog or index with this system.
Those plastic storage bins may be a handy and useful system to keep your belongings safe and dry, but they can be a real bother when it comes to trying to recall what items are in which bins. Indexing the items that are in the bins into the database of the filing system software and number them to match the assigned item number from the software, and you now know from your list or from searching by a keyword that you’ve input previously into the database, exactly what’s inside and where certain items are. Looking for the bin that may have extra camera lenses could be an all day task, while looking for bin #3 takes just minutes.
The same thing goes for moving boxes. While you may have in the past, managed to have time to scrawl the word kitchen on the side of a moving box, that was about the extent of organization when it came to knowing what was inside the boxes until unpacking. This made it difficult when, in a rush during the first morning at a new place, you need to find the toaster to get the kids breakfast before school. Having a filing system software that allows you the ability to index items input into each moving box, will help you to have a more organized move especially on the unpacking side. You can also use the information that you’ve indexed for each household or office item to indicate where they are placed in the new location.
It is estimated that the average person wastes 150 hours per year looking for lost information. Instead of wasting time searching, implement Paper Tiger Filing System Software for document management and get organized. You’ll be surprised how much time you will save when you can find what you need, when you need it!
Tags: document management software, document management system, filing system software, get organized, paper filing systems, Paper Tiger "finding" filing system, Productivity
