Whether you are running a small business of your own or are employed in a large organization, office management is something that holds a lot of importance. With the right tools at your disposal, you can declutter and start getting organized. One tool to put in your arsenal is Paper Tiger Filing System Software for document management to make your life at work easier. For one, it saves you a lot of effort. Secondly, it assists with time management.
Many of us believe that filing systems are complex and difficult to use. In fact, these systems are extremely simple and can be learned very quickly. You can get a filing system that has an inherent document management system, paper management system and a record management system that allows you to declutter your office and manage your time more efficiently. These filing systems are not very costly and would not burn a hole in your pocket. Here are some advantages of using filing systems:
Keep Track of Changes Being Made
Every document has a life cycle. Once a document has been generated, it is filed and used over a period of time before it becomes redundant and is tossed into the wastebasket. You can keep track of the life cycle of the document with a document management system. A filing system that has a transfer feature helps keep track of each of the files that have been indexed. You can move your files, merge them with others, duplicate them or simply send them to the shredder – a record can be maintained.
Move Your Files Only After Confirmation
When you are using a filing system software, the decisions you make about your paper files are easier. You won’t have to worry about finding your files again when you’ve indexed them in the software’s database. You can move the files according to your own convenience. You can do your office filing from home or while you are on the road by using the file clean-out report. The physical files are moved only after you give the system confirmation. While the filing system does make your life easier, it would not perform actions on its own so you always know what’s happening with your files. Once you have moved files in the database, you can physically move them and synchronize the database in your filing system software.
Get Prompted When Your Files Need Attention
You can put action dates in advance so that the filing system can remind you when the actionable files are due for attention, or for those files that have to be moved, merged, copied or removed. You can also move files to archives so that you do not have to buy more filing cabinets. This makes it easier for you to get reminded every time you need to perform an action with the files.
How to archive is simple with Paper Tiger. You would have a Location named ‘Archives’ in Paper Tiger, then simply conduct a Transfer Move of the file or files being moved to the Archive Location within your database. Paper Tiger will assign a file number in your Archives file to move the file to in the physical location. You can add notes if you need to regarding the archived location.
Filing Systems Can Help You Manage Other Organizational Tasks
There are comprehensive filing systems that help you manage other tasks well. You can keep track of office supplies and also index books, video, CD and DVD collections. With Paper Tiger, virtually anything that you can put a number onto, you can index. There are many different functions that an efficient filing system can perform for you.
The words ‘office management’ should not make you uncomfortable. With Paper Tiger Filing System Software for document management at your disposal, you can get organized in no time!
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Tags: document management software, get organized, index system, office management, paper filing systems, Paper Tiger "finding" filing system
