Some people would rather bury themselves under drifts of random papers and stacks of old binders rather than deal with filing any of it. After all, once they file one thing, they will have to keep filing. And, they reason, no matter what type of filing system they use, once a new paper or item comes in, the decision of what to do with it or what item name to file it under still exists. Believe it or not, Paper Tiger Filing System for Document Management Software can change all of that negative thinking from the very start.
You have probably seen the infomercial for the scanning and filing system that ends up the size of a high school student’s binder folder. They take an entire desk worth of papers, scan it and then file it all away. The papers are mysteriously dealt with. And while the infomercials make it seem that those papers are never needed again, that is rarely the truth of it. How will you find the scanned documents again if you need them?
In addition, some people keep their paper files even after they have scanned the documents, because they are fearful they won’t be able to find it again if needed. Or if they don’t keep the paper file, they will end up printing more than they would have if they had kept it physically, simply because they need it again in paper form. You aren’t waving a magic wand with that expensive scanning system after all. One more thing those infomercials do not tell you: those particular systems are only good for flat papers and that is that. Paper clips and sticky notes need to be removed before scanning. In addition, what are you supposed to do about organizing binders and other bulky items that could never be scanned? You also have to think about electronic storage space when you try to go paperless.
You need Paper Tiger Filing System for Document Management Software that is not paperless, and doesn’t require scanning. Yes, this filing system software does not involve scanning anything. In fact, the most technical aspect of the system is your computer. What you do is index your physical items and assign keywords to the items you are organizing, including your paper files, your binders, CD and DVD collections … basically anything that you can put a number onto can be indexed into the software’s database. You enter an Item Name and keywords relating to each item or paper file, and before you know it, everything in your home and office will be organized. It is simple and painless, and unlike other types of systems, you don’t have to completely start over when you bring in new items.
Depending on how disorganized you currently are, you may start in the middle of a pile of papers trying to figure out the best way to get started, but you need an efficient paper filing system software, like Paper Tiger, that allows you to index your information without having to worry about what one or two words to name the file since you’ll be able to add other keywords in the database that will help you find the item later. This relieves you of the stress of making sure the item name on the hanging file folder tab is what you’ll remember when you need to find it again, because you’ll be able to conduct a google-like search based on the keywords you input into the database when indexing your items.
Then all that you need is a few minutes of time to enter new information into the system when you need to index new items as they come in. Based on your volume of work, you would want to schedule time either daily or maybe once per week to ensure that you keep up with your new organized and productive environment.
You’ll be glad you decided to implement Paper Tiger Filing System for Document Management Software to take the pain out of filing and finally clearing the clutter to get organized and be more productive!
