If you work in an office, you probably have a pretty good idea of just how much paperwork can accumulate, and how overrun you can actually get with paper files. If you let the paperwork get ahead of you without having a really good filing system, you may be in serious trouble when you need to get your hands on a particular file in a hurry but can’t find it. This is one of the reasons why so many businesses are making the switch to paper management software, Paper Tiger Filing System Software for document management so they can organize their paper files in a way that they don’t have to worry about finding them later. After indexing their files, they will be able to conduct a Google-like search in the software database to find exactly what they need in a matter of seconds without having to fumble and search through stacks of paper.
Some people think that they can just scan their files into their computers, and voila, that whatever office software they are using can be used as their paper management system. Unfortunately, not all scanning software makes the scanned documents searchable, so that in itself is a major problem. After all, the main objective to getting organized is to be able to retrieve what you need, when you need it without a time-wasting search through stacks of paper or through your filing cabinet because you can’t remember what you’ve filed it under.
Also not everything can be scanned, so how do you find what you file physically. When you use an online document management system, you won’t have these problems, and you’ll be able to find any information or file you need whenever you need it.
There are still some offices that rely on the old fashioned alphabetical paper filing systems and have to rely on memory for what name is placed on each file tab. If you work at a company that does not already have an online filing system, talk to your employer about the advantages of implementing an efficient filing system software. Explain how well it can improve time management, because it makes it so quick and easy to find and share any file anyone needs, even at a moment’s notice.
In addition, some offices rely on only one person for their filing and organizational system. What happens when that person is out of the office? Your employer will probably appreciate the suggestion to acquire a filing system software that will help make your office more efficient.
Whether you own a business or not, you obviously have plenty of things to do, and you do not have time to search through files to get the one you need. When you use document management software, you can access any file you need in a matter of seconds, which will save you a lot of time. When you are saving time, you are saving money too, which of course is going to be good at the end of the day when you are making more profits because you are wasting less time.
With the right document management system software, you can still index your paper files that you need to keep in hard copy format and other physical items such as books and manuals into Paper Tiger Online, and use Google Docs through a Google or Gmail account for your digital file storage. Google Docs is the lowest cost digital file storage system available, and Google Docs would be more convenient than storing your digital files on your hard drive that would take up valuable memory, or keeping up with CDs or Flashdrives.
Then by using Digital Tiger function in Paper Tiger Online, you will be able to find both your paper/physical items that you’ve indexed into Paper Tiger and your digital files that you’ve uploaded or created into Google Docs format relating to the same keyword search from one software system, Paper Tiger. Digital Tiger, powered by Google Docs, is a free add-on with a paid Paper Tiger Online (Basic or Pro plan for now), to connect your Paper Tiger Online account to your Google Docs account.
For great tips on how to Customize Your Filing System with Paper Tiger’s Indexing Method for your paper file management and also how to get started with Digital Tiger for your digital file management.
