If you are starting to use The Paper Tiger software for the first time, the first decision after naming your database is what to name the “Location.” Or maybe you’ve been using The Paper Tiger for a while and want to refine the way you’re using the software.
There is not a right or wrong way to name a Location within the software. Locations can be filing cabinets, desk drawers, bookshelves, or anywhere else you can store things sequentially. The Location name can be related to where the files are physically located. For example, Drawer 1, File Cabinet 1, Office Bookshelf, Home Bookshelf, Training Binders, Safety Deposit Box, etc.
A four-drawer file cabinet can be one location (Cabinet 1) or four locations (Drawer 1, Drawer 2, etc) or you can name them by contents, (Invoices, Clients, Financial, Presentations.)
A more simple method would be to name your locations relative to the purpose of the files, i.e., Action, Reference, Archive, etc. Your Action files should be within arms reach. (on your desk top or in a desk drawer, maybe in a tickler file system.) You can use the Category section to indicate the file contents, (Invoices, Clients, Financial, Presentations.) If you decide on this method, The Paper Tiger includes file labels to get you started – Action 1-60 and Reference 1-320.
You can create a new location when you want items to be grouped together for convenience. Also if you run out of space in your Reference location, you may want to move some files to Archive if you’re not willing to trash or recycle those files. Just note in your new Archive location within The Paper Tiger where you move the file, i.e., to attic, basement, off-site storage, or records management facility.
Whichever method you choose, keep it simple! We want to make filing fun! (well, almost fun!)
Then you can get creative and get even more organized with other Locations, such as Information only,
- Passwords
- Subscriptions for Magazines and/or Newspapers
- Account Information for Frequent Traveler, Insurance, etc.
Also see our blog on The Many Uses of The Paper Tiger for virtually unlimited Locations within The Paper Tiger.
Tags: database location name, Paper Tiger "finding" filing system
I learn more each time you send an e-mail to me. Paper tiger is very important to me. Thanks Edwin Elliott edwinelliott08@comcast.net.