Paper Tiger Blog

In Paper Tiger Document Management Software and Filing System, a Location relates to where you will store your physical items (paper files, books, CDs, DVDs, storage boxes, etc.) A Location can be named anything you want – however you relate to what you are indexing, i.e., Office files, Home files, Action files, Reference files, House, Basement, Garage, etc. Paper Tiger uses Locations to represent these places where you store the items you want to be able to find later.

Paper Tiger Locations are made up of Item names, description, capacity and review frequency.

Item Name is the descriptive name you give a hanging folder or other item you are indexing. An Item Name is what you would call the item being indexed.

• “Museum Board Directory” might be the Item Name you give a folder that contains a current phone and address list of museum board members.
• “Sales Reports” might be the Item Name you choose for a Folder containing each regional sales reports.
• A Folder or Item Name labeled “Warranties” might include sub-files for “Electronics,” “Major Appliances,” and “Outdoor Equipment.”
• Your Item Name might also be the names of Books, CDs, DVDs, Collection Items, etc.
• See also the Many Uses of The Paper Tiger, which might be helpful to you.

When creating or editing a location, you will see the following attributes:

• Location name: You need to be able to identify each location with unique name.
• Description: You can further describe the contents of the location.
• Capacity: You will need to input the number of items you think will be input into this location. This can be changed to increase the capacity.
• Review frequency: The interval in which you want to review or be reminded to review the location.

Paper Tiger allows you to print cut-out tabs or Avery labels which you use to affix or attach to your physical items to match the index numbers assigned by Paper Tiger.

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Tags: document management software, The Paper Tiger 'Finding' Filing System, The Paper Tiger quick tip