Don’t be like this guy…turn your filing system into a finding system. Does your filing system allow you to find what you need, when you need it? It is estimated that people waste 150 hours per year just looking for lost items. Just think about the cost of 150 hours of wasted time per person. An unorganized office can cost you hundreds of dollars every year due to lost time, lack of efficiency, and even duplicated efforts in recreating work you can’t find; or late fees because you’ve lost an invoice and missed the due date.
Of course, everyone knows it’s important to spend your time wisely. Who can afford to spend valuable time searching paper-by-paper, or drawer-by-drawer trying to find a document? Searching for papers that are filed somewhere can be time consuming, if they are filed at all. At worst, this could cause you to miss a deadline; at the least, you’ll spend valuable time searching that could be better spent on more productive tasks.
An organized office is so important for you and your business, and implementing a simple, effective document management and filing system can help. You need to know exactly where to find what you’re looking for, when you need it.
Once you realize the importance of an effective system for managing your office documents, it’s time to turn your filing system into a ‘finding system”.
Of course, you can always use an alphabetical filing system, which is what most companies resort to by default, simply because it’s all they know. After over 100 years, the alphabetic methods are firmly entrenched into our way of doing business. However, the alphabetic filing system method has many flaws and starts to breakdown almost as soon as it is implemented. The alphabetic method requires that a person (or worse, a group of people) in the office remember how they filed the information. The problem is that people forget or they don’t all think alike. Many times, the person who sets up the filing system leaves the company and the knowledge of where things are filed goes out the door with them. (this is a BIG PROBLEM!)
The solution seems elusive. Yet, there is a simple filing system that can be easily implemented in any size home or office. Converting your traditional files to this more efficient system will make you wonder how you ever managed without it.
Paper Tiger filing system software is a program that allows you to easily categorize and organize your files based on a numerical indexing system that makes it a cinch to find what you need by allowing you to search for any keyword you choose—right from your computer! Think of it as the Google search engine for your file cabinet.
For those who need to keep the paper copies and originals, this is the ideal solution to document management. You simply input item name and keywords to index your paper files into Paper Tiger’s database, and file them into your hanging file folders the same way you’ve always done. With Paper Tiger, you really can turn your filing system into a finding system.
Not sure you want to commit to managing your office documents via computer? You can enjoy a free version, learn how the system works and see if this innovative filing system will work for you before you buy. If you find—as tens of thousands of others including large businesses, major universities, government agencies, non-profits, small businesses, professionals and home users have—that this is indeed something you can’t live without, you can upgrade to purchase the full product and get started on managing your files more efficiently right away.
You can find training and pre-recorded webinars with tips and all the information you need to help you create a manageable, effective filing system. You can learn how to use Paper Tiger software in under 30 minutes – and you will never have to remember how you filed a document again!
Since you can print out an index of your files (File List Report), you don’t have to worry about losing everything if your computer crashes or the Internet is down for some reason. With Paper Tiger, you’ll have the ease of computer filing system solution and the security of a paper trail as well. You’ll be able to search for documents and files based on keywords that you choose to input, while creating a custom designed filing solution that’s perfect for your office. It’s the best of both worlds. There is security in having the real paper, when you need it.
An efficient filing system is a must for any size company from the smallest home-based business to the largest corporation, school, or government agency.
The ability to search for files and documents using keywords you choose to input will save time and money every day, while greatly reducing stress and increasing productivity.
The business world today is much too competitive to not be as efficient as possible. The days of using traditional alphabetic filing systems with their inherent disadvantages can be quickly overcome. Indexing is a great, low-cost, low-hassle, reduced risk way to meet your organization’s document management needs.
Try Paper Tiger filing system software today and turn your filing system into a finding system.
Tags: document management software, filing system software, get organized, paper filing systems, Paper Tiger "finding" filing system
