Have you dreamed about having an office that is not littered with all kinds of paperwork and think of ‘going paperless’? Are you tired of sifting through stacks of papers and files just to find one single document? Are you thinking that going paperless (or at least less paper) is what you should do? But then how do you find the digital files once you’ve scanned and shredded the paper files?
With Digital Tiger, powered by Google Docs, now available in Basic and Pro Paper Tiger Online accounts, you can really simplify finding documents whether they are in paper file format or in digital file format. This office management software is incredibly simple to use and easy to set up. Once you have the software up and running, you will be on your way to becoming more organized, which is going to save your business time and money.
Use Paper Tiger Filing System software for indexing your paper files that you need to keep in hard copy format, typing into the database the file item name and all relating keywords, and use Google Docs for your digital file storage location to create, scan or upload your digital files to Google Docs format. Then activating Digital Tiger to connect your Paper Tiger Online account to your Google Docs will allow you to search from one place (Paper Tiger Online) to find both your paper/physical items and your digital files.
Some things just can’t be scanned, i.e., passports, contracts, binders, books, CDs, DVDs, etc. Some paper files need to stay in hard copy format as well for financial or legal reasons.
For paper filing, you would first set up all hanging file folders in your file cabinets at one time using the numbered index tabs that you print out from the software and they never change. You input information relating to each document in the database’s corresponding index file number location.
You can give the file any name you want without any worry about finding it later. This is because the filing system software will allow you to add as many keywords as you want that describe each document or set of documents that you put in your hanging file folders. For documents that you want to add to the same file folder, simply edit the Item and add additional keywords necessary for the new document(s) being filed.
Because the hanging file folders are already set up in advance and waiting for your information, you eliminate the time-consuming hassle of having to find a hanging file folder and tab to create a file folder each time you want to file something new.
When you need to retrieve a file, you simply conduct a Google-like search in the database to find where your file is located. When you need to replace the file, conduct a keyword search and you’ll know exactly where to return the file.
This solves problems with paper filing such as:
- You can’t decide what to name something;
- You don’t like making new folders when you need to file;
- You can’t remember where or what name you filed something under;
- Helps prevent duplicating files;
- Staff sharing files in the same filing cabinets, everyone thinks differently and anyone can search a keyword;
- Staff turnover or the one person in the office that knows where everything is gets sick or on vacation, you can still find what you need!
For those documents that can be scanned that you don’t need in hard copy format and can be shredded, scan each of these paper files and upload them into Google Docs. Then, when you need to find one of these files, it is simply a matter of conducting a keyword search from either Paper Tiger Online or your Google Docs, and search results will appear to allow you to open the digital file. You can then choose to read it from the screen or print out if you need to provide someone with a copy of the document. It really doesn’t get a whole lot easier than that. Any digital document you need can be found in seconds when you are using digital filing system like Paper Tiger Online with Digital Tiger, powered by Google Docs.
Often, people who work out of their homes don’t have a lot of space to work in, and their work space tends to get pretty cluttered. After all, depending on the type of business, there are going to be supplies, furniture, and of course, that all-important paperwork that we just can’t seem to get away from.
You don’t have to run a large corporation to have this type of office management software. Paper Tiger is ideal for individuals, the home business, small, medium or large corporations, and it will help your business be a lot more profitable. When you are working in clutter, you never seem to be able to get nearly as much accomplished as you would like to. When you have all of your paper files stored away or organized digitally, you don’t have as much clutter around you and you can find what you need when you need it so you can get a lot more work done in less time.
If you decide to go paperless, but still have paper files and other physical items that you’d like to get organized, implementing Paper Tiger Filing System software will help you be more productive. Get organized today, and you will truly start noticing the benefits.
