In this blog post, Denise Landers, a knowledgeable Paper Tiger consultant, is presenting us with better ideas for managing the receipts in our lives. A big part of getting organized and doing a better job of managing your filing system is to get organized with receipts. You only have 5 options with the paper in your office, for further details see The Paper Tiger Document Management Decision Guide.
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Organizing Receipts: Keep It Simple
We run into one tax deadline after another, and you keep vowing that “This will not happen again next year.” So, how’s it looking so far? Do you have a new system in place and no stray receipts laying around?
If you are still looking for “your” perfect solution, there are lots of options.
1. Scan in your receipts with a scanner like NeatReceipts, for about $199. You can also categorize as you scan so that everything is already divided up according to tax codes.
2. Have someone else scan in your receipts with a service like Pixily. With this document-management website, you use a prepaid envelope to mail in your documents, and they do they scanning. Prices start at $14.95 per month. Another possibility is Shoeboxed, starting at $9.95 a month, which also provides statistics and exports receipts to Excel or Quicken.
This article below is a great source to get your filing cabinet(s) in order. Gina suggests a label maker, which is a fine resource, however if you use The Paper Tiger document management and filing system software, you can print your labels from within the software.
By Gina Trapani, 12:30 PM on Fri Feb 17 2006
One of the main clutter culprits in my home office is the “To File” pile – you know, that stack of paperwork that’s supposed to go into the file drawer at one point or another. Usually this pile spontaneously occurs right on top of the filing cabinet, which is pretty silly. I mean, instead of adding stuff to the pile, why wouldn’t I just file it? Turns out the sad state of my messy, overflowing filing cabinet is the reason for my blockage.
Sound familiar? Today we’re going to embark on a file drawer makeover for the overstuffed, under labeled filing system and turn it into a neat, breezy and dare I say pleasurable place to organize your important paperwork.
Give your paperwork a spacious place to live.
Let’s face it: we’re not in college anymore. That plastic file box or enormous binder held shut with a rubber band just ain’t going to cut it. You’ve got personal, financial, insurance, car, clients, tax and medical paperwork to track. If you’ve been using an undersized filing cabinet that just doesn’t have enough room to accommodate your stuff – or no filing cabinet at all – invest in a spacious, well designed file drawer or cabinet that leaves you room to spare. Lots of room. In fact, Getting Things Done author David Allen says your file drawer should be only three-quarters full. From page 99 of the GTD book:
“I know almost no one who doesn’t have overstuffed file drawers. If you value your cuticles, and if you want to get rid of your unconscious resistance to filing, then you must keep the drawers loose enough that you can insert and retrieve files without effort.”
If you’re out to buy a new filing cabinet, Allen says you shouldn’t skimp on quality.
“Nothing is worse than trying to open a heavy file drawer and hearing that awful screech! that happens when you wrestle with the roller bearings on one of those $29.95 “special sale” cabinets. You really need a file cabinet whose drawer, even when it’s three-quarters full, will glide open and click shut with the smoothness and solidity of a door on a German car. I’m not kidding.”
He’s not kidding. A tool that’s easy and fun to use is a tool you will use.
Allocate one file folder per hanging folder.
As soon as things start to get crowded inside filing cabinet land, your first instinct is to start putting several manila folders into one hanging folder. Bad idea. Allocate one single manila folder to one single hanging folder. This cleanly separates your folders and makes them easy to ruffle through them. (Allen recommends staying away from hanging folders completely; personally, I like them.) Keep a supply of both manila folders and hanging folders within reach so that creating a new one is as easy as possible.
Choose an accessible naming scheme.
You may be a plain old straight-up A to Z type person, but there are more ways than one to alphabetize file folders. My preferred method is to break things up into categories, like “Car,” “Client,” “Taxes,” “Bank Account” and preface a folder name with that word. For example, one folder might be “Car: Honda Accord” and another is “Client: Lifehacker,” and another “Bank Account: ING Direct.”
Whatever method you choose, make sure your system is obvious and consistent throughout your files to make retrieving paperwork as simple and thoughtless as possible.
Use a label maker.
When I first read Getting Things Done, the recommended tool I was most sure I didn’t need was a label maker. Boy was I wrong. Neatly labelled folders make a file drawer look sharp and accessible.
I used to write the name of my folder in pen or pencil or marker right onto the tab. When I wanted to reuse a folder, I’d put masking tape or white-out over the old label and write over it. What a mess that was – especially considering the downward path my handwriting has taken since I learned how to print in second grade. Making a label is fun and makes your folders look super-professional and easy to read. Check out the difference between written tabs and labeled tabs.
See? The Brother P-Touch Home and Hobby Label Maker gets the job done and it’ll set you back about 25 bucks.
Purge what you don’t need. Archive closed files.
Over time it’s easy for your filing drawer to get out of control and filled with stuff that doesn’t matter any more or that you simply don’t need on hand at all times. Be sure to purge your paperwork every few months of the irrelevant stuff, like user guides you can get on the web or for gadgets you no longer own, past project research and former employer paperwork. Archive old stuff you don’t want to get rid of but don’t need immediate access to into cardboard file boxes and put them in storage. Closed bank account records, old credit reports, and your 1996 taxes are good candidates here.
Article by Gina Trapani taken from Lifehacker.com
The purpose of your filing system is not only to put paper files away, but to be able to find them again (and without wasting time trying to figure out what file name you chose the last time you filed them!) Keywords are essential for quick retrieval. Entering keywords into The Paper Tiger document management and filing system software will help you find papers you have filed. The more keywords you enter, the better your chances of quick retrieval!
This article gives us 8 tips for organizing a small real estate office (the tips are applicable for many small offices) and controlling the chaos. The article deals with getting organized, managing clutter and setting up a paper filing system or document management system, using The Paper Tiger software. You can read below a short portion of the article and then click on the link to read the entire article. See The Paper Tiger Document Management and Filing System software mentioned under “Let your computer help”.
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Controlling the Chaos: 8 tips for organizing A small-office
Any association executive who oversees a single-person office will tell you that organization is key to keeping dozens of duties and tasks in order. Yet for many executives, being the sole staffer can lead to serious lapses in organization, unchecked clutter, and unique filing systems. Although everyone is disorganized in their own distinctive fashion, here are some general tips for bringing order to small office chaos.
Read the full version of the article by clicking here.
This article in the Financial Advisor Magazine gives us many tips for organizing a financial services office (and once again, the tips are applicable for many small offices) and controlling disorganization. The article deals with how to deal with the constant flow of paper coming into the office and how to get better organized. Keeping up with the client paper files alone in many financial planners’ offices are enough to cause stress. It is imperative that a system be put in place that keeps managing clutter and setting up a workable paper filing system or document management system, a very high priority. This article provides some good suggestions. You can read a short portion of the article and then click on the link to read the entire article. See Paper Tiger Document Management and Filing System software mentioned in the article.
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Financial Advisor Magazine
July 2004 issue
Conquering The Paperwork Mountain
Some cost-efficient ways to improve productivity–and avoid headaches.
By David L. Lawrence
If you have been in the financial services business for any length of time, you know that paperwork can become an overwhelming task. Apart from the piles of mail that must be sorted through every day, there is the unending task of filing, forms to keep track of and compliance paperwork that, in recent years, has increased tremendously. I have visited financial advisors’ offices where paperwork stretching back months is unceremoniously stacked in piles on the floor of the office. One advisor told me that when the piles get so high that it is difficult to walk to and from the desk, then all other tasks are dropped so that the piles can be dealt with.
Consider how much it costs to maintain inefficient paperwork and filing systems. If, as a direct result of not having efficient systems, it costs you and/or your staff one hour each day (this is probably conservative), and you used a $50-per-hour cost factor over the course of an entire year—the cost of inefficiency could top $12,000 in lost time ($50 x five days per week x 48 weeks).
Read the full version of the article by clicking here.
Many people struggle with feeling overwhelmed in their daily work lives. Getting and staying organized is vitally important to continued success. In this article by Meggin McIntosh, “The Ph.D. of Productivity”™ and Paper Tiger Expert, Meggin lays out a creative way using “The 3 Folders” to easily prioritize your work, greatly reduce the stress in your life, and de-clutter your desk. Many thanks to Meggin for this valuable contribution to help us get back to ‘just whelmed’ and be able to get things done to feel more productive and accomplished. Meggin also recommends Paper Tiger Filing System Software for document management to get everything in your life organized — it’s not just for filing paper.
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You know perfectly well when the overwhelm is present in your life. It shows on your desk, in your piles of to-do’s, in your in-box, and in your brain. Here are the symptoms:
-Your desk is covered.
-Your in-box is full.
-You get things out of your in-box or tickler file and shuffle through them, and then put them right back where they came from – with no action being taken, whatsoever.
-You feel stressed, frantic, and sometimes almost paralyzed by not knowing where to start or what to do.
This, of course, leads to even less productivity – and more overwhelm. I want to share an idea that I discovered for MY OWN USE when I was paralyzed in this way (and I still use it on occasion). I hope it helps you, too.
The 3 Folders
When I’m overwhelmed (and engaging in the behaviors in the list above), I get out my 3 special folders. You can label your folders any way you want, but these are the three I have labeled and use:
-Red folder: Today/This Week
-Yellow folder: Current Month
-Blue folder: Whenever/If Ever
These three categories are ones that seem to be helpful when I need to do a rough ‘sort’ (vs. a refined sort). They are meant to provide some sense of order and control over what is feeling completely out-of-control and disorderly.
When It’s Time to Use the 3 Folders, Here’s How:
The 3-folders strategy is not for everyday use…it is for for times when it feels like you are in an emergency state. Here’s how to implement the strategy, when needed:
1. Clear off the top of your desk or credenza so that you have a place to lay out three separate piles (categories).
2. Place the red (today/this week), yellow (current month), and blue (whenever/if ever) folders in the space you have cleared.
3. Pick up the first pile of things that represent your to-do’s and start sorting. You can actually sort quickly because you are in a crisis and so you KNOW you have to make tough decisions.
4. ONLY put something in the red (today/this week) folder if there are serious consequences if it doesn’t get done. If you jam everything back into that folder, you haven’t helped yourself at all – and you’re not in touch with reality, either.
5. Keep sorting through whatever it is that is stressing you out – folders, papers, brochures, or anything else that feels like it has an ‘action’ attached.
6. One you are finished, put the piles into their respective folders. Put the yellow and blue folders away (off your desk).
7. Take what is in the red folder out and get started. You’ve identified what is in there as needing to be done today, tomorrow, or this week (however it is you think about it). So get going. These are your top items and you don’t need to be working on – or even looking at – anything else.
I find that I have an incredible sense of purpose and relief once I’ve prepared the red folder and tend to be able to work with a fair amount of speed and focus. It feels great!
You Want to Have These Folders Ready When You Need Them
The first time I created these folders, I was already in a melt-down mode and luckily, since my office resembles an office supply store, I was able to rustle up what I needed. You may not have what you need, so I recommend that you take steps now to be ready…just in case.
Go to your favorite office supply store or just order online. My preference is to use the 5 1/2 inch expandable file folders (vs. a flimsy and small regular folder) – and you can buy packets of 5 different colors at Office Depot.
Once you get your folders, label them with three separate words or phrases, similar to what I use or come up with your own categories.
If you’re in a melt-down and need them now, then put them to use. If you are doing just fine, then put these 3 folders away, knowing that you might need them someday. You’ll be so happy to have them prepared and ready for you…next time you need them.
And if you know the paralysis that sometimes comes when you are completely overwhelmed and you’re seeking ways to be ‘just whelmed,’ then I hope you’ll take advantage of the free weekly suggestions and ideas I send out to those (worldwide) who belong to the ‘just whelmed’ group. Just go to
**I Want to Be Just Whelmed, (http://www.JustWhelmed.com)
If you would prefer quick, short weekly tips, then the following site is another place to find suggestions and other tools to support you in your quest for peaceful productivity (free):
**Top Ten Productivity Tips, (http://www.TopTenProductivityTips.com)
(c) 2009 by Meggin McIntosh, Ph.D., “The Ph.D. of Productivity”(tm). Through her company, Emphasis on Excellence, Inc., Meggin McIntosh changes what people know, feel, dream, and do. Sound interesting? It is!
Article Source: By Meggin McIntosh, http://EzineArticles.com/?expert=Meggin_McIntosh
You must set up your printer to work with Paper Tiger document management software and filing system before you can print labels and reports. Select Printer Setup from the File menu, then select the printer you wish to use.
When you run a report, you have the option of previewing the report or printing it without previewing it. To preview the report, click the Preview button. To print your report, click the Print button. The report is printed on your printer.
To print reports or file labels, follow these steps:
1. Select Reports from the Main menu
2. Select Reports, Lists, or Labels depending on what you need to print.
Select the Reports submenu for the following options:
Select the Lists submenu for the following options:
Select the Labels sub menu for the following options:
Custom saved reports can be accessed by selecting the Saved Reports option.
| You can also click the Print button on any toolbar where it is displayed. |
The Preview displays the report exactly as it will print.
There are several options for adjusting the view in the Preview:
There are several print options in the Preview:
You can export the report to a disk file in various text formats by clicking the Export button.
Are you trying to go paperless? How is your document management system working?
To help you determine which papers to toss, consider the following questions, then use The Paper Tiger to keep your filing organized so you can find it later:
If you can eliminate papers by asking yourself these questions, your desk will be much less cluttered. If you decide to keep papers just in case you need them, you will be able to find them using The Paper Tiger.
One way to stay positive in your home or work office, is to keep your document management system flowing smoothly by using Paper Tiger Filing System Software for document management. In this article, Meggin tells us other ways to stay positive!
By Meggin McIntosh, “The Ph.D. of Productivity”™ and Paper Tiger Expert
When you are working on ways of staying positive in a freaked-out world, it’s helpful to think about those around you. What does freaking-out look like for some of them? Here are some possibilities:
-Are people running around saying, “The sky is falling!”?
-Is there incessant negative talk?
-Maybe you’re seeing anger flaring up among people who aren’t normally angry or it seems to be increasing.
-Or is there inappropriate use of language or inappropriate use of something else?
-Maybe it’s excessive use of alcoholic beverages. Maybe you see people who are drinking more as a way of somehow making them feel better. They must have missed that class in high school that taught us about how alcohol is actually a depressant, so it’s not helping anyone feel any better.
-Maybe you are noticing people who are being quite snippy or short with others.
-Or could it be that the smallest courtesies seem to have gone right out the window? You’re not hearing the simple words, “please” and “thank you.”
Jot down some ideas about what you are noticing. It’s helpful to bring it to your consciousness. It is helpful to do this just for yourself, but it’s also worthwhile to do an activity like this in a staff meeting or in a family meeting. The idea is for everyone to be more cognizant of what is happening with those around them – so that we can all help one another, as needed.
For example, many families are having some talks about things that they haven’t needed to talk about for a while. I’ve heard some really amazing stories about kids who are very concerned about their parents who may have lost their jobs or one or both parents’ jobs have been cut back – and kids are saying, “I can help.” It’s a painful time and yet an amazing time for families to pull closer, work together and have some discussions that maybe they haven’t had to have in the past.
Maybe you have also seen or heard some amazing stories about what people are talking about and doing for one another in the workplace. For example, my husband and I were talking with a neighbor just this past week. He said that at his work, although layoffs were imminent, what they had all decided they were going to do was to take additional days off. This way, everybody would be reducing their salary to an extent – but it would ensure that some people were not laid off altogether.
Maybe you’ve had this experience similar to one we had recently. My husband and I went to a store we’d never been in before and just inquired of the owner about the store hours. The guy said, “We used to be open seven days a week. We’ve decided we’re all going to work less, and that way everybody can stay employed.”
I think it’s powerful and positive when people start to have frank, open discussions and to problem-solve as a group so that people, whether they are family members, co-workers, or even complete strangers begin to look out for one another (and themselves at the same time).
So, take a moment now and reflect on what you’ve heard from others lately that gives you heart. Think about situations, stories, and examples where people are being anything but selfish – and everyone is assisted in the meantime.
And if you are well aware that you – or those around you – are freaked-out to one degree or another and you can see that it is taking a toll, then you’re invited to join the Staying Positive Society. Here’s where you can find out all about it:
Are you ready to release yourself from negativity? We have a positive group and would love to have you join us in Staying Positive in a Freaked-Out World personal workshops! ** Sign up now at http://www.StayingPositiveinaFreakedoutWorld.com
(c) 2009 Meggin McIntosh, Ph.D. | The Ph.D. of Productivity(tm) | http://www.meggin.com
Through her company, Emphasis on Excellence, Inc., Meggin McIntosh, Ph.D. works with smart people who want to consistently keep their emphasis on excellence.
Article Source: http://EzineArticles.com/?expert=Meggin_McIntosh
What Tools Are Needed to Get Started with your Document Management System?
• An “In Box” to place the paper you have not yet reviewed
• A place to put frequently used files – a desk drawer, a desktop file folder or nearby file drawer
• A place to put reference files – additional desk drawers or file cabinets
• Pendaflex hanging file folders with plastic tabs (letter or legal, depending on your file cabinet)
• “Box bottom” files (hanging files with a 1″ cardboard strip in the bottom) if you tend to have “thick” files
• Hanging file frames if your file cabinet does not accommodate hanging files
• Manila files for use in files you take with you, or for subdividing files
• An “Out Box” – if you send or take papers elsewhere, located within reach of where you sit
• A “To File” Box – located within reach of where you sit
• Plenty of trash bags and recycling containers
If You Prefer the Alphabet…
If you like the idea of using The Paper Tiger document management software, but find the concept of indexing or numbering your paper files impractical — or even frightening — fear not! You can use the filing system software and stay with the age-old alphabetic method of filing. You can still have the advantage of automatic cross-referencing, search your files to find a particular item, and automatically print out your file labels, a File Index, an Item Name Index, or a File Retention Worksheet.
You may have a situation where you want some locations with random numbers and others in a particular alphabetical or numerical order. That’s not a problem!
If you want all your locations in alphabetical order, you can move the grid line between Location and Item Name to the left margin and you won’t even be able to see the numbers. If you are using both methods, you can just ignore the Location field.
When you place the cursor on Item Name, a sort arrow will appear. Click once, and the Item Names will appear in alphabetical order in reverse order; click again and they will appear in alphabetical order following the “open” items. If you don’t want to see the “open” items, go to View/Quick Preferences, and remove the arrow from Show Open Items. (“Open” items must be visible when you are adding new Items.)
To add new files in alphabetical order, just enter the Item Name in any “open” field. Then use your cursor to resort your files in alphabetical order.
When you print out your File Index or Item Name Index, just ignore the numbers. Should you later decide to use the random numbering system, you can just add the numbered file tab assigned by The Paper Tiger to each file folder. You may choose to leave your text labels on as well.
Basically, you can continue to use the alphabetic method for filing but by adding The Paper Tiger software, you will be supercharging your work, making it much easier to find your information. When, and if, you become comfortable with the random nature of The Paper Tiger method, you can easily switch to it without losing any of your investment of time. The best of both worlds!
Use these Instructions for decluttering your home and use The Paper Tiger filing system software to keep track of your documents and many other things you decide to keep!
Instructions for decluttering your home
by Alex Fayle (in less than 500 words)
taken from unclutterer.com
Again we want to welcome guest author Alex Fayle, the writer behind the helpful anti-procrastination website Someday Syndrome.
One of the most frequent questions I ever get asked about organizing is the process. How do you make the decisions to get rid of things? While there are many tips and tricks you can use to ease the streamlining process, it all comes down to 5 easy steps:
1. Set yourself a goal “I am going to sort half this room before bed” or “I’m going to streamline the contents of this one box.”
2. Figure out broad categories and where you are going sort each category into.
3. Sort your stuff, moving systemically through the space, and not bouncing back and forth.
4. Purge what you don’t want.
5. Stop when you’ve reached your goal.
Use the sorting time to reminisce about the objects — don’t make any decisions at this point. Allow the emotions to come up and clear themselves out so that when it comes to the streamlining stage you are free from the emotional ties and can make more objective decisions about them.
If the idea of sorting overwhelms you, give yourself some early victories and do a walk-through of the space, choosing to remove a few large things that will open up the space quickly.
After sorting:
* Take one category and if you can, move it out of the space in which you are working, and into a clear space (like the dining room). This allows you to concentrate on the one category and not have to face the rest all at once.
* Ask yourself two questions: Need it? Love it? If you can’t say yes to either then get rid of it. Life is too short to fill out our spaces with things we’re indifferent to.
* Take the things you are not going to keep out of the house as quickly as possible. The longer they stay the more likely they will come back into the house.
* Give yourself rewards – for example out of fifty childhood books you’ve never reread but have kept for sentimental reasons, keep five and store them in a place of honor where you can see them and appreciate the memories associated with them.
There are two instances in which you stop for the day even if you are not done:
1. If you find yourself hitting a “brain fog” where nothing makes sense or you find yourself holding on to everything you are reviewing.
2. If you have hit a manic state and start tossing everything without looking at it.
Simple, yes? So now tell us, what are you going to streamline this week?
Posted by Alex on February 17, 2009
By Meggin McIntosh, “The Ph.D. of Productivity”™ and Paper Tiger Expert
Meggin also recommends Paper Tiger Filing System Software for document management to get everything in your life organized — it’s not just for filing paper.
When you are taking the pulse on your productivity and the overall health of your ‘organization,’ you need to take a very good look at the ‘pixels’ related to your productivity. You can use this *P* word to think about a category that includes everything digital. For example, consider your
When you are really taking the pulse of your organization, you want to make note of – and make changes in (as needed) – anything and everything that can clog up your “circulatory system.”
Sometimes, the items (and your use or misuse of them) may clog up your ‘circulatory’ system because you don’t know how to use it effectively and efficiently. Other times, it is because the item – or some aspect of it – is a distractor to you. Either way, recognize that your productivity can either be helped or hampered by the way you utilize the technology tools you have available.
Let’s just look at two examples you will want to attend to if your ‘system’ has clogged arteries: email and electronic files.
Three key tips on how to use email effectively thereby keeping it from clogging up the works are:
As far as your electronic files are concerned, you need to be able to find what you have on your hard drive (just as you need to be able to find what you have in your paper files). A few tools to check out:
Just as your physical health needs to be monitored, so too, does the health of your organization. An excellent way to keep checking the pulse of your productivity is to join others (worldwide) who receive Meggin’s weekly emails (and check out what is available for download at no cost at the following websites):
**Top Ten Productivity Tips (http://www.TopTenProductivityTips.com)
**Keys to Keeping Chaos at Bay (http://www.KeepingChaosatBay.com)
(c) 2009 by Meggin McIntosh, Ph.D., “The Ph.D. of Productivity”(tm). Through her company, Emphasis on Excellence, Inc., Meggin McIntosh works with bright people who want to be more productive so that they can consistently put their emphasis on excellence. If this sounds like you, I look forward to having you in our group!
Article Source: http://EzineArticles.com/?expert=Meggin_McIntosh
By Meggin McIntosh, “The Ph.D. of Productivity”™ and Paper Tiger Expert
Meggin also recommends Paper Tiger Filing System Software for document management to get everything in your life organized — it’s not just for filing paper.
Take your pulse right now – and then answer these questions:
Now, let’s think about the pulse of your productivity. Ask and answer these questions:
If you are in business (or really, in any other type of profession), you need to periodically take the pulse on your productivity and the overall health of your organization.
When you attend to all seven of these on a regular basis, you’ll see your organization’s health improve. And, let’s tell the truth, your personal health will also improve since the stress of living and working in a ‘sickly’ organization takes its toll.
So right now, using your list of the seven areas listed above, give your productivity a checkup.
Now that you have thought this through a bit and done a quick diagnosis, do you have a sense that it’s time for some changes? Is there a need to make some adjustments that will increase your overall productivity?
Choose one of the seven areas to focus on first. Just as a patient who goes in for a yearly check up, may have multiple areas that the doctor recommends need attention. The doctor knows that no patient can change 15 behaviors or practices in one day or even in one week. So just choose one area and determine one change you can make in the next day. Now, repeat that change for at least seven days….and then move on to the next change. Watch for improvement. You’ll see it.
And remember, just as your physical health needs to be monitored, so, too does the health of your organization. An excellent way to keep checking the pulse of your productivity is to join others (worldwide) who receive Meggin’s weekly emails (and check out what is available for download at no cost at the following websites):
**Top Ten Productivity Tips (http://www.TopTenProductivityTips.com)
**Keys to Keeping Chaos at Bay (http://www.KeepingChaosatBay.com)
(c) 2009 by Meggin McIntosh, Ph.D., “The Ph.D. of Productivity”(tm). Through her company, Emphasis on Excellence, Inc., Meggin McIntosh works with bright people who want to be more productive so that they can consistently put their emphasis on excellence. If this sounds like you, I look forward to having you in our group!
Article Source: http://EzineArticles.com/?expert=Meggin_McIntosh
Modernizing your document management system has never been more fun…now you can take a FREE 7-day Caribbean sailing vacation in the British Virgin Islands with a private captain, when you are done!
ATLANTA, GA – (PRWEB) October 16, 2009 — Using the best paper filing system software product can now get you a 7-day Caribbean sailing vacation in the British Virgin Islands aboard the 51 foot sailing vessel named the Mañana Maybe with a private captain. The Monticello Corporation, the makers of The Paper Tiger filing system software, has teamed up with Sail With Terry, LLC, in the British Virgin Islands, to provide this once-in-a-lifetime vacation. The drawing will be held during halftime of Super Bowl XLIV on February 7, 2010. The winner of the Caribbean sailing vacation will be immediately posted on The Paper Tiger website. To enter the drawing, simply go to The Paper Tiger website and enter your name and email address. The sailing trip, valued at over $4,500, can be used by the winner or given as a gift. No purchase is necessary.
“Filing paper, document management and getting organized is a task that many people would just as soon postpone until later”, says James D. Grady, President & CEO of The Monticello Corporation, the makers of The Paper Tiger filing system software. “The prospect of going on a FREE 7-day sailing trip to the Caribbean with a private captain, can make organizing a filing cabinet, just a little easier and more fun!”, Grady continues.
The Paper Tiger Filing System Software is a very powerful, yet simple indexing system for office files. It works like a search engine for paper files, to help companies get and stay organized! Individuals can save over 150 hours per year, just looking for lost information. The Paper Tiger filing system software uses the power of the computer to index the hanging file folders in office file cabinets. This is a great alternative to costly scanning and imaging solutions.
Tens of thousands of companies, government agencies and non-profit organizations around the world use The Paper Tiger filing system software to manage their office filing tasks much more productively.
What most people do not know is that there are only 5 things you can do with a piece of paper – (1) Toss It (2) Stack It (3) File It Alphabetically (4) Scan It or (5) Index It, using a product like The Paper Tiger filing system software. The paperless office never quite made it to reality. Scanning solutions are costly and very difficult to implement. Also, many documents (signed contracts, presentations, etc.) must be kept in their original paper form. Some people are uncomfortable with scanning documents (document management solutions) due to the possibility that they could lose everything in the event of a technical malfunction. For a complete list of these options and the pros and cons of each, see our Decision Guide at http://www.thepapertiger.com/decision_guide.php.
For more information on The Paper Tiger filing system software and to download a 10-day FREE TRIAL, visit http://www.thepapertiger.com
About The Monticello Corporation, makers of The Paper Tiger filing system software.
Founded in 1995, The Monticello Corporation’s mission is to enhance its customers’ business and personal effectiveness by providing the training, tools and motivation to help them solve their problems with filing and document management. The company’s main product, The Paper Tiger filing system software, was created as a type of inventory management system (like a chart of accounts) for physical hanging files (you know, the green, yellow, blue and red ones in your file cabinet!).
Monticello got its name from the legendary home of Thomas Jefferson, U.S. president from 1801-1809. An avid collector of books and music, Jefferson transferred his personal library of more than 6,000 volumes to the Library of Congress in 1815, doubling its size and permanently expanding the scope of its collections.
Contact:
James D. Grady
President/CEO, The Monticello Corporation
www.thepapertiger.com
Toll-free Phone: 866-701-1561
About Sail With Terry LLC, owners of the 51’ sailboat Mañana Maybe.
At SailWithTerry we provide CUSTOM sailing vacations in the British Virgin Islands (60 miles east of Puerto Rico). The custom itineraries range from high voltage and high activity to relaxing sailing with visits to world-class spas. On this sailing cruise you set the pace and choose between a wide offering of water-based and land-based activities. The typical sailing trip includes sailing, snorkeling, diving, hiking, kayaking, exploring, relaxing and partying. A Caribbean Sailing Adventure that you will remember for a lifetime.
Contact:
Captain Terry Clark
www.SailWithTerry.com
Toll-free Phone: 888-679-Sail or 888-679-7245
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