Do you have a small space in your house that you use as a home office? If so, no matter how large or small that space is, from time to time you have probably found that you seem to be overrun with paper files. It doesn’t really matter how big a business is, there is still going to be a lot of paperwork around, from invoices to contracts and other important documents. These all need to be kept in order, and this is not always as easy as it sounds. But, it can be made to be quite easy with an online filing system like Paper Tiger Filing System software. This type of office management software is not going to allow you to eliminate your paperwork, but it will allow you to be able to store the paperwork away and access all of the files you need in a matter of seconds.
In order to have an organized filing system for your home office or other company office, you will need to first make decisions about the paper that comes into your office.
For those paper files that you need to keep in hard copy format, index the item name and keywords into Paper Tiger. Then for your paper files that you do not have to be kept in hard copy format, scan them, then upload to Google Docs which will be your digital file storage location. Note that some scanners will scan directly to Google Docs, so check with your scanner manufacturer to see if there is an update to allow you to skip the uploading step. For these documents that you’ve scanned, you can then decide to shred or recycle them.
Activate Digital Tiger by connecting your Paper Tiger Online account to your Google account. Digital Tiger is a free add-on with a paid Paper Tiger Online account (Basic and Pro plans for now), to connect your Paper Tiger Online account to your Google Docs, then you will be able to search from one place to find both your paper/physical items and your digital files. More information can be found on our Digital Tiger page.
To prepare for Digital Tiger, you can create, scan or upload your digital files to Google Docs format. Again, Paper Tiger is for indexing the paper files and other items that you need to keep in hard copy format, such as passports, instruction booklets, or CDs, DVDs, Books, home or office inventory and/or storage, etc. If there are some documents that you’ve scanned but still need to keep in hard copy format as well, you can also index them into Paper Tiger, so when you search for a keyword, you’ll be able to see that you have a copy in your physical file cabinet and you also have a digital copy of that file in your Google Docs.
So file your paper files as you normally would, but simply index the documents adding all necessary keywords you would relate to the documents into the paper filing system software as you file them into your filing cabinet. If yours is a business that has only one employee – you – there is a lot of work to be done, and you won’t always have the time to search through stacks of papers just to find one thing in particular.
You will be able to quickly find any file at the time you need it, whether you have the file in paper form or if you have digitized the document to a digital file in Google Docs.
It doesn’t matter if yours is a small business that you run out of one room in your home or if you work in a large corporation. Businesses of all sizes can benefit from using this online filing system. This type of software is excellent for helping companies and employees with time management, because they can use the time they would have wasted searching for files to do other things that are more important. Any business owner, no matter how big their business is, loves to find ways to save time and money, and using office management software to organize paper files is an excellent time saving tool. The software is easy to set up and use, and all you have to do is make sure that every new paper document that comes into your office that you make the decision whether you need the file in paper hard copy format or if you can shred it after scanning and uploading to Google Docs.
If you need to keep in hard copy format, index the information into Paper Tiger. Then, you can file the paper document into the corresponding hanging file folder and not have to worry about where you put it when you need it later. And those documents that can be kept in digital file format instead, scan to Google Docs and shred it.
Either way, implementing Digital Tiger, powered by Google Docs, with Paper Tiger Online, you may not be completely paperless, but you’ll have less paper and you will be able to Find Anything In Your Office In 5 Seconds or Less…Guaranteed!
Tags: digital file storage, digital filing system, get organized, paper filing systems, Paper Tiger "finding" filing system, paperless
