Use Paper Tiger Document Management Software and Filing System to Help You Move!
Moving to a new home is categorized as one of the top five stressors in life. There’s no magic blueprint to follow because everyone is different. Organize as you pack and avoid the risk of overwhelming stress.
I recently moved to a new house and used Paper Tiger Online to help me get everything packed in a methodical way. As I packed each box, I listed the items in the Paper Tiger database.
• I first created a Location name in the Paper Tiger database for each room in the new house. (kitchen, dining room, living room, den, laundry room, basement, etc.)
• Printed several labels for each room to be placed on the boxes. (labels for kitchen, dining room, living room, den, laundry room, basement, etc.)
• When I filled a box, I would list each item in the Keywords section in the ‘location’ where it would go in the new house, placed the label onto the box and wrote the corresponding Item number on the label to match the Item number in Paper Tiger.
• After all boxes were packed and everything listed in Paper Tiger, I printed out a complete Item List Report, and then an Item List Report for each room. (Location)
I used the packing time as the perfect opportunity to do some spring cleaning and get rid of things we no longer needed.
• Shredded old files that needed to be tossed.
• Bagged clothing and other items no longer needed and dropped off to Goodwill.
You’re probably thinking this was quite a hassle while packing up, but actually it didn’t take that much more time. Unpacking was so much easier than any other move I’ve made, because everyone knew where the boxes should be placed. And with the Item List Report in each room, we didn’t have to search through every box to find something before it was unpacked. We just searched Paper Tiger!
Note (things to remember):
If you have help when packing, (whether it be professional movers or family members):
• Set up your Locations (room names) into Paper Tiger Online with a capacity of 20 in each Location,
• Give each member of the family a notepad and pen with instructions to write down everything as they pack and label each box correctly. You decide how the labeling will work so everyone understands and uses the same method. If this doesn’t happen, your system will fail miserably.
• Once everyone is finished, you can enter all of the information into your filing system so that you have a complete list of everything that’s being moved.
• One of the last things to do before packing up your computer and printer is to print off copies of your list for each Location (room name). This will be especially helpful if you don’t have Internet access on moving day.
I was so glad I used Paper Tiger Online! When we needed something that wasn’t unpacked yet, I just searched Paper Tiger and knew exactly what room and box number to find it. I avoided the chaos of having a mountain of boxes and no idea where anything was.
Tags: document management software, Organize, The Paper Tiger 'Finding' Filing System, Tips for Using The Paper Tiger
