Filing is something that most of us hate to do, but an efficient filing system is necessary to run an efficient office. Filing can be time consuming and it does require space. But it also requires proper document management. What happens when you look for a document that was filed several months earlier and you can’t remember how it was filed? An efficient document management filing system eliminates the stress and expense associated with lost or poorly managed files.
A system for paper filing is important, especially, when you have more than one person who handles filing. When one employee uses different keywords than what others use, you can literally spend hours searching for the documents you need. Sometimes you find them, and other times you don’t. This could mean you have to recreate or duplicate work.
It doesn’t have to be this way!
The Paper Tiger Document Management and Filing System Software offers a filing system that can save you time and money every day of the year. This document management system uses technology you already have available—your computer—which you may not even think of using to manage your files.
Typically, you’re limited to a few keywords on a standard file because file labels are so small. This can cause problems when you search for a file if you couldn’t fit all of your keywords on the label. Often, you have to choose between two or three keywords when you really need more. What happens if you don’t use the right keywords? Of course, you won’t be able to find the document later, or at least not quickly.
With The Paper Tiger, that isn’t the case. You’re able to use as many keywords as you want, so you never run the risk of not being able to find a document you need. You can update keywords any time you choose by adding more words as your business changes.
Once your keywords are entered, you’ll have the ability to use the search function that’s built into The Paper Tiger software to search for whatever you need. When you find the correct file, you’ll see the location and immediately be able to access the file with no hassles and no long, drawn-out paper search.
The Paper Tiger Document Management and Filing System Software offers a powerful training program as well. Easy-to-understand videos teach you everything you need to know about the software and how to use it. No more struggling to train when you hire a new office worker to manage your files. The Paper Tiger training and learning resources are accessible anytime you need them. New employees simply watch the videos and they’re good to go!
One of the biggest advantages to using The Paper Tiger Document Management and Filing System Software to manage your filing system is the built-in reminders. Do you have files that need to be archived or destroyed after a certain amount of time? The built-in reminders can be set to notify you when the time arrives. This is a convenient and important function for busy employees and for company document management retention guidelines.
Printed reports are a great tool for executives who are away from the office. Simply print a file report, then when you’re traveling, you can pull out the report, locate the file you need, and call the office to have your assistant or another co-worker pull the file for you. What could be easier?
The Paper Tiger Document Management and Filing System Software also makes it easy for more than one user to access the program. Your assistant, supervisor, or manager can access your file report as easily as you, which saves time and helps the office run more efficiently. In addition, The Paper Tiger Network edition is designed to allow multiple users to have access to the same database in a networked environment. The Paper Tiger Network is licensed one per computer/user.
The Paper Tiger software utilizes an indexing system that eliminates the need for “file shifting.” You simply add a file behind the last file you placed in the drawer and you’re set. This saves a considerable amount of filing time because you never have to move files from drawer to drawer, or cabinet to cabinet. It can also prevent files from being damaged or lost during such a move.
The unique features of The Paper Tiger Document Management and Filing System Software allow you to utilize the software for practically anything you file. Regardless of the type of business you run, the Paper Tiger can help you handle your files more efficiently. For instance, you can file and manage:
1. Inventory
2. Manuals
3. CD’s
4. Books
5. Passwords
6. Software
For more ideas, see our article on “The Many Uses of The Paper Tiger”
Pretty much anything you can number, you can Paper Tiger! This powerful filing system software is designed to adapt to almost any business filing need.
If you’ve ever spent hours searching for a file, or stored files in an offsite location only to never be able to find them again, you need to try The Paper Tiger Document Management and Filing System Software. This document management filing system is designed to meet the filing system needs of home offices or businesses, large or small. It’s easy to install and will continue to meet your office filing system demands—both now and in the future.
Tags: document management software, document management system, paper filing systems, The Paper Tiger filing - "finding" system
