Record keeping is a vital part of any business. Whether you’re involved with law, accountancy, human resources or taxation, thousands of records are created and need to be maintained for many years. Legal record keeping doesn’t have to be complicated.
A document management system isn’t a money making part of the business. However, accountants, consultants, lawyers, real estate agents, government, schools – no matter your type of business or organization — rely heavily on accurate records being kept. An efficient document management system, like Paper Tiger Document Management Software and Filing System gives everyone access to records when needed.
If six lawyers are all working on one major case, they’ll all need access to the same files. Instead of the old, clumsy way of having to go through filing cabinets to find them each time, each person merely has to use their keyboard to quickly locate the file and retrieve it. Once the file has been dealt with on that particular occasion, information in the system is updated and the file can be returned to its original storage place.
In professional occupations such as lawyers, doctors and accountants, regulations are changing all the time. They must also deal with an ever changing volume of local, state and federal laws and ensure they comply with them all. If they implement a smart document management system, every time a new law is passed and information is received, it can be added to the relevant files so everyone has the updated information.
The old problem of files sitting on people’s desks eternally waiting for certain documents to arrive before they can be actioned is gone. This will reduce the amount of time spent on filing and retrieval of files.
Human resources and payroll departments of large organizations rely heavily on the correct filing and retention of personnel files on a permanent basis. This is a legal necessity and is vital for the company to be able to access the records when dealing with salaries and any other personnel problems that may arise.
Businesses may operate in different states and countries where laws differ. These laws must not only be recorded and stored correctly, but be easily retrieved when necessary. Once the new software has been implemented, thousands of dollars and hundreds of hours will be saved. This time and money can be devoted to the more lucrative parts of the business.
Legal record keeping doesn’t have to be complicated. It’s in everyone’s best interest to use the most user-friendly document management system available. Your business will become far more profitable if you do so, because money and time can be focused on the important aspects of your job. The mundane filing and retrieval processes will be faster and more efficient.
Tags: document management software, document management system, get organized, paper filing systems, The Paper Tiger 'Finding' Filing System
