It is said that the average American spends over 150 hours per year, just looking for lost information. Some estimates are even higher than this! Can you imagine working in the office in the picture above? How would you ever find anything?! How much does lost information cost you and your staff?
Paper Tiger Filing System software is an indexing system for your paper files or other physical items that you want to organize and be able to retrieve easily and quickly. Paper Tiger software has an easy-to-use search engine built in so that lost information is virtually eliminated in your office. You would simply type in the information into the database relating to your paper files that you need to keep in hard copy format (you do not have to scan it), and other items that just can’t be scanned, such as passports, instruction booklets, or CDs, DVDs, Books, home or office inventory and/or storage, etc., to get organized. Then you’ll be able to find what you need when you need it, without time-wasting searches by conducting a Google-like search in the database.
*You can’t decide what to name something;
*You don’t like making new folders when you need to file;
*You can’t remember where or what name you filed something under;
*Staff sharing files in the same filing cabinets, everyone thinks differently so relating files are named differently under separate hanging file folders;
*Staff turnover or the one person in the office that knows where everything is gets sick or on vacation.
Paper Tiger Online connects to Google Docs/Drive to activate Digital Tiger. To further explain, Digital Tiger is a free add-on with a paid Paper Tiger Online Basic or Pro account, and is the function that connects your Paper Tiger Online account to your Google Docs/Google Drive account, then you will be able to search from Paper Tiger to find both your paper/physical items that you’ve indexed into Paper Tiger, and your digital files that you’ve created, uploaded or scanned into Google Docs format.
While Paper Tiger is for helping you to file and find your physical items, it is also beneficial to be able to find your digital files in a timely manner. We recommend Google Drive to file and find your digital files through a Google or Gmail account. Google has the cheapest cloud digital file storage cost on the market, and it is easy to work with. The new Google Drive (just recently converted from Google Docs, is an extension for Google email account holders that allows an account holder to download a Google Drive folder to their personal device(s), such as, your desktop PC, Mac, Laptop, Mobile Phone, iPad, etc., in order to save/store digital files into the folder which are then synchronized into your Google Drive account within Gmail. Google Drive is compatible with the Mac and Windows operating systems. So if you have multiple computers that you have documents saved to, you’ll now be able to synch those digital files to one cloud location and be able to access from any computer where you sign into your Gmail account.
In this case, Google Drive would be your digital file storage location, where you would create, scan or upload your digital files to Google Docs format. Using Google Drive will also allow your staff to share and collaborate in real time. Google Drive makes sharing and/or collaborating on your digital files very easy. Now you can scan in your paper and immediately share the PDFs with your business associates.
When you store your digital files with Google Drive in Google Docs format or the files’ original format, you will also be able to work on the files in the same location that they are stored. Google Drive is part of the Google Eco System that includes Google Apps – there are modules to perform word processing, spreadsheets, presentations, email, calendar, to-do list, contacts, photos, music, etc. This makes it very easy to work on the files you are storing in Google Drive. In addition, if you want to continue to use your Microsoft Office software (Word, Excel or PowerPoint), you can do that and get many of the benefits of the Google Cloud.
See more information about Google Drive at http://support.google.com/drive/bin/answer.py?hl=en&answer=2424384
So whether you’re filing paper or digital files, or both, you need to be able to find what you need quickly. Using Paper Tiger Online Pro for indexing your paper files and other physical items, along with Google Drive to store your digital files, is a great combination in your efforts for getting organized. Filing and finding what you need to retrieve will be a snap.
