Technology has come a long way in such a short time, revolutionizing how modern day businesses are run. Local businesses have become global players through the Internet, communication has become instantaneous thanks to email, and companies have become more efficient and competitive with the help of various Information systems.
One of the few things that technology had not been able to unanimously streamline and do away with has been document management. The word “Document” is merely an alternative way of referring to predisposed and definite paper, which contains vital information and records on a specific subject. A tax form or document is paper with information regarding……..? You guessed it “taxes”. A contract is that important legal document buried somewhere between all your other documents with information that the CEO needed yesterday.
Anyone who has a home, a family, or works in an office can attest, that paper is ubiquitous. While buried under piles of memos, reports, to-do lists, books, receipts, shopping lists, mail, order forms, school reports or staff manuals, paper’s services seem indispensable yet the paper or documents themselves seem to be a greater burden. Quite frankly, both impressions seem to be universally true.
Whether you call it document management, paper management, or filing, it all boils down to the same thing; keeping track of your documents and being able to efficiently find what you need when you need it. The solution might be a “do it all” document management system that is efficient, easy, and all muscle with none of the fluff and pretty trinkets, which not only helps you keep track of your documents but also trains your mind to be more organized and conscious of your filing and paper guardianship.
A system that incorporates great technology with simple and proven techniques that will help turn your company into a lean, mean efficiency machine, for a fraction of the price that some companies invest in document management. A tool that will transform you into the office fairy or wizard with a magic wand, for with a few strikes of the keyboard you have the exact location of all documents at your finger tips with important descriptions, categories, reminders on important dates, and multi-user capabilities that allows the information to be shared and easily accessed across your organization. A document management system that Bob can use, Susan loves and Granddaddy Earl says is simple.
Be the first to introduce the idea of efficient document management to your company, and win all the accolades from the bosses and the accountant. It will save the company lots of money by saving many lost man-hours, not to mention all the paper that gets used when printing and re-printing documents across the company. So the next time you hear that colleague ask, “Where’s the monthly report?” or your spouse ask, “Honey, where is last year’s tax return?”, tell them to ask the Paper Tiger Filing System Software.
Paper Tiger Filing System and Document Management software is a very powerful but simple indexing system that will totally revolutionize the relationship you have with your filing cabinet, your office, home, or storage location. It is a great, easy to use software that helps you find what you need, FAST! Paper Tiger is like a Google search engine for your physical items, whether it be for your paper files, your books, CD & DVD collections, storage, etc. You would simply input the information into the database relating to your physical items, i.e., Item Name, Keywords, Notes.
It does not involve scanning, which can be very time-consuming! Paper Tiger is great for documents that you have to keep in their original paper form, and eliminates the time you waste looking for important information! Experts estimate that over 150 hours per year per person are wasted just looking for lost information.
For paper filing, you would first set up all hanging file folders in your file cabinets at one time using the numbered tabs that you print out from the software and they never change.
Because the hanging file folders are already set up and waiting for your information, you eliminate the time-consuming hassle of having to find and create a file folder each time you want to file something.
When you’ve converted your files to Paper Tiger, and you need to find a file, you simply conduct a google-like search in the database to find where your file is located. You don’t have to try and remember what name you filed something under because you’ve done the work up-front by inputting the keywords relating to the file in the database.
Welcome to a new level of organization and efficiency!
Tags: document management software, document management system, get organized, paper filing systems, The Paper Tiger 'Finding' Filing System
