They hide in the shadows of the shelves and lurk inside big grey tombs. They linger on desks and chairs and creep along the floors. You’ll find them reproducing at an alarming rate in every in-tray.
It’s time to tame the paper filing monsters and boost your productivity once and for all.
Nobody likes monsters, but the office world is full of them. Your inefficient filing system is a family of huge hungry monsters with ravenous appetites. They eat up hours like seconds and dollars like cents. They turn the hardest of workers into slaves and scare off the most valiant of secretaries, clerks and administrators.
However, there’s a new breed of soldier entering the arena and he’s ready to do battle with these horrendous monsters. This knight’s name is Sir Document Management System — Paper Tiger Document Management Software and Filing System, that is. He has plenty of weapons in his arsenal to help you defeat your enemies. Wherever he goes, monsters flee in terror because his reputation precedes him.
Imagine Clean Desks and Tidy In-Trays
Imagine a world, not unlike your own. A world where there are no shadows or empty, messy tombs. Imagine clean desks and tidy in-trays. Fantasize about your budget being in surplus due to an increase in productivity, the likes of which you have never seen before. Dream about staff not taking sick days because they enjoy their work.
Only the most astute of kings will have the wisdom to see past the endless years of havoc and visualize the possibilities of a new and better world free of such monsters. A world where all your people file documents of all types in exactly the same way. Retrieval of archived files becomes very easy because the information is at your fingertips. A few clicks of your mouse and you can instantly access the location of the document a secretary who left the company two years ago had archived.
This user-friendly document management software is to monsters what kryptonite is to Superman; Lethal! Staff will be more productive because they’re not wasting countless hours looking for lost files and documents for important meetings. There won’t be problems with file duplication because of the Find First feature in this filing system. No matter how the person is thinking the day they file or the day they are looking for a file, they will be able to find it within a few seconds based on the keywords input when filed.
If you implement one little concept at the same time as you initialize this system, you’ll reduce the amount of wasted dollars and man hours even further. The tip is simple. As much as possible, manage each document only once. Receive it and make one of only three choices: archive it, action it as soon as practical or discard it.
Don’t Just Shuffle Documents From One Place to Another
Don’t play the game of moving a document from a tray to a pile for further sorting and then sort that pile into more piles because that’s what you’ve probably already been doing. Why do you think the monsters came out in the first place?
Paperwork won’t ever be eradicated. Well, at least not this century, but it can be controlled more efficiently and give you back precious time to concentrate on more important tasks.
Of course, you can also control access to certain materials. By using smart document management software you’re streamlining lots of different processes and that means efficiency and productivity will rise enormously.
Another benefit to using Paper Tiger Document Management Software and Filing System is that it reduces the amount of physical storage needed. More files can be archived and stored elsewhere if that’s more convenient. The system helps you locate archived files quicker than the old fashioned way of hunting through piles and shelves and filing cabinets.
Filing will always be a major component of any office, but handling it in the smartest way possible will save time and money and help you achieve your goals faster.
So in the end, it basically comes down to a simple question. Will you remain in the cobwebbed castle with the constant shrieks and howls or will you rise up and decide to tame the paper filing monsters and boost your productivity? Sir Document Management System is only a mouse click away!
Tags: document management software, document management system, Productivity, The Paper Tiger 'Finding' Filing System
