Paper Tiger Blog

This article from the blog of Denise Landers, founder and CEO of Key Organization Systems Inc. and a Paper Tiger Expert, offers helpful tips for clearing clutter from your office. Clearing clutter from your workspace promotes productivity. Denise also recommends Paper Tiger Filing System Software and Document Management for paper files in the office.

Clearing Clutter Clusters

How can you make your work area more attractive so that you enjoy being there and can focus specifically on the work at hand? The more clutter you eliminate, the more peaceful the setting will be, and therefore the more productive your time will be. Review the following areas to see how you can better organize your office.

• Photos. You may consider a photo of loved ones as a pleasant reminder of why you work so hard, or as a conversation-starter to get acquainted with new clients. However, photos can quickly accumulate, lining windowsills and shelves, tacked to walls, and taking up valuable desk space. These photos have accumulated over the years, as new ones are added without replacing the older ones. If you like photos, keep just one or two current ones.
• Giveaways. How often do you take something from a vendor’s display table just because it is free? Then you drop it on your desk. How many stress balls or letter openers do you need? When you have too many, they go into the drawers, onto the windowsills, etc. More than one has no useful purpose.
• Memorabilia. Do you really need the little Eiffel Tower from Las Vegas or the Florida seashell? Sometimes these end up in the office because they do not fit into the house décor. They can encourage chitchat as you exchange vacation stories, and then you wonder why interruptions take up so much of the day.
• Certificates. Framed degrees and licenses lend credibility to an individual when they relate directly to the business being transacted. However, spreading around all the certificates you gather from continuing education classes gets to be overkill. Choose to display only the most significant documents if you’re in a situation where clients visit your workplace.
• Books and CDs. Any books that are not related to your business and that are not used as references should be moved to another area, taken home, or donated. If you ordered a set of CDs or DVDs for your business, have listened to them and know that you will not do so again, consider selling them at a reduced price to someone else in the field. If you want to keep them for reference, find a way to store and catalog them instead of leaving individual disks strewn around.
• Computers. Do you have an older printer stuck in a corner? Box unused computer hardware and store it. Donate older computer parts and get a tax deduction for a contribution to a local charity. What about the extra hard drive, cables, and phone cords? One spare of each item should be enough. How many stray software CDs are laying around with programs that you no longer use?
• Artwork. Drawings by children and grandchildren are precious, but covering a bulletin board or the wall of an office does not lend itself to a professional feeling. If you want to display one or two sketches, frame and hang them. Let the others rotate on your refrigerator.
• Miscellaneous. Tools laying around left over from a job site or related to a small repair do not need to stay in your desk area. Look around and see how many things are not related to the type of work you actually do in your office. This desk area should not be the company’s storage space.

Anything surrounding you that is not useful, beautiful, or treasured by you, should be disposed of in some manner because clutter is messy, inconvenient, and sometimes embarrassing. It affects your space, your time management skills, and your peace of mind.

Denise Landers
Key Organization Systems Inc.
Author of Destination Organization

productivity@keyorganization.com

Have you ever tried to “get organized” only to be frustrated after a day, or a week, or a month?  Destination: Organization recognizes that reaching your organizing goals is a journey, not a one-time event, as you develop processes to cope with daily demands that constantly change. For help, call Denise at (281) 397-0015

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