Being a teacher or professor is one of the most important jobs, however, it can be a bit of a challenge to keep everything organized. In order for a teacher to do the most proficient job possible, it is key to have a structured organization system in place. If you are a teacher or professor, you already realize how much there is to keep track of and try to find a way to keep straight.
If you are planning on becoming a teacher or about to graduate and become one, you should have an idea of what to expect. Not only that, but you should also go ahead and plan to implement an indexing filing system in order to have everything make sense, and to start out organized so that you can easily retrieve what you need when you need it without a lengthy search through stacks and stacks of paper files.
In addition, you’ll also have books and notebooks to keep track of and depending on your subject matter, you most likely will have different kinds of supplies that you need to keep track of. All of which can be indexed into Paper Tiger’s filing system software.
Teachers and professors have to come up with lesson plans and keep these on file for years to come. They can refer back to these lesson plans to reuse them throughout the years. Educators must also bring home students’ papers to grade and may sometimes keep copies of these papers to refer to later for various reasons. Teachers also have to give out assignments and may keep track of the assignments they drafted as well as copies of their students’ work. The bottom line is that there is a great deal of paper work involved with being a teacher.
It was once nearly impossible to keep track of all these papers from the past. Filing them under some type of alphabetical system kept them neat, but far from an easy retrieval or finding system. In fact, unless you could remember exactly what you would have filed something under, these filing cabinet drawers and tons of paperwork can be useless. Fortunately, Paper Tiger Filing System Software for document management, an indexing filing system software can help you get your paper files organized and turn your filing system into a ‘finding’ system.
Now you can have your lesson plans, past assignments and tests on file and find them easily. Instead of having them alphabetical when one file could be under several different names or titles, you can simply include any and all keywords that you may use for your files. This is especially important for those who teach more than one subject. Your substitute teachers can also benefit from getting your files organized.
You no longer have to file everything under the title you think you should, which can end up causing duplicate files in some cases when files could be filed under different names. When you want to retrieve something, will you remember if you filed it under H for “History test” or F for “final exam.” In fact, for copies of students’ papers, how could you possibly recall what the title of a student’s paper was from two years prior in case you need to retrieve it again?
Instead, you use keywords, any and all of the keywords and search terms you can think of to help categorize your papers. That way, once you index your files into Paper Tiger’s indexing software by entering item names and keywords into the indexing system relating to the documents in your hanging file folders, you can find anything by conducting a Google-like search of the information in your database based on the keywords you’ve typed in previously. Search results will direct you to the exact hanging file folder. You can add keywords anytime, especially when you need to file a new document into an existing hanging file folder.
With Paper Tiger, you would number your hanging file folders to coincide with what you index into the database, enter the data into the software relating to each document or set of relating documents such as the item name and additional keywords that you might relate back to the files in each hanging file folder. You can also rest assured that you, and others working with you, will be able to find the file at a later date.
Really no matter what profession you are in, with Paper Tiger Filing System Software for document management, you will never again have to spend hours searching through file after file, … or through shelf after shelf of all your books, or through your boxes for the supplies you need to retrieve, … when all it takes is a quick search in your filing system database to find what you need when you need it! See our training videos and a webinar or two on our Training page and get started today!
Tags: document management software, document management system, filing system, filing system software, get organized, paper filing systems, Paper Tiger "finding" filing system, professors, teachers
