If you are prospective new parents in the adoption process, you are facing a daunting amount of paperwork at every stage of the process, and now is the time to get ready, especially if you are adopting a child from a foreign country. You will need to keep copies of the forms you fill out for your home-study agency, your placement agency and your child’s immigration application. There are documents that are needed for your health, both mental and physical, your finances and personal history. That is just the initial screening; the closer you get to the actual adoption, the more papers you will need to fill out. The more papers that you have on hand, the more you will need a paper filing system, like Paper Tiger Filing System Software for Document Management, to deal with them.
There will be additional documents that you will have to keep on hand for the child as well, including the child’s health records and other documents. Once you get to that next stage, you will be keeping track of travel plans and arrangements, and eventually immigration documents, post placement visits and reports. Everything that you need to keep will need to be kept organized and accessible in the document management system.
In some adoptions, you will be asked to be ready to travel at almost a moment’s notice and you will still need to have all of these papers in order. That being said, there has to be a way to keep all of these critical documents from becoming a confusing mess of papers that have no rhyme or reason. That is where a professional filing system software comes into play.
You might have heard about paperless filing systems that have you scanning everything and then storing it in some little folding pseudo desk, but you can’t scan everything you have. You can’t scan your travel papers like passports and other items and then file the rest away. You might have baby books or other items that were kept for an older child, and those things cannot be scanned and then stored away. That is why the filing system software is the far better answer. It is not a paperless system. It is not one where you scan things and then get rid of them. It is a far better system for far more than just paper.
Here is how Paper Tiger Filing System Software for Document Management works. You file your papers and/or your other physical objects, including the things that you could never have scanned or filed with the other systems. Using item names, along with keywords, the filing system software assigns numbers and locations to index each item. When you need a document, you conduct a search from the filing system software database, and you will know exactly which file that document can be found in. As you update or purge files in your cabinets, you would be able to update the database as well to track where the files are moved to physically.
Every piece of paper that is generated by your adoption process is important. Don’t run the risk of losing anything that will turn out to be vitally important or sentimentally precious in the coming months or years. Don’t trust your important documents to a haphazard filing system when you can use Paper Tiger Filing System Software for Document Management, a professional and organized system that makes sure that everything is where it needs to be with a little help from you.
Tags: Adoption Paperwork, document management software, document management system, filing system software, get organized, paper filing systems, Paper Tiger "finding" filing system
