Regardless of whether you’re a primary, secondary or college/university educator, being a teacher or professor is one of the most demanding and time-consuming jobs in the world. It’s not a job where you simply clock in and out at a set time and switch off. They have to be so much more than employees.
They have to prepare lesson plans, tests, theoretical and practical exams, teach classes and assess assignments. They can’t do it all during school hours and so they end up taking work home with them to complete in the evenings and over the weekends.
Most teachers have to deal with more than one class and some also teach different subjects. That’s a lot of students to look after. It also means they need to have a superior filing system that can adequately cope with the many variables that can apply to their students. Teachers can be more effective with an efficient filing system, such as Paper Tiger Document Management Software and Filing System.
Instead of using an archaic alphabetical document management system, it would benefit teachers greatly to utilize a more flexible filing software system. Such a program would enable each teacher to tailor their filing system to suit their specific workload. They would input item name and keywords relating to each file into the database of the filing software. Then when a file is needed, simply conduct a ‘google-like’ search in the database and be able to find any file within seconds.
They can use categories including: student names, subjects, exams, tests and any other types of categories that may be relevant. Such a system means they can cross-reference files when needed and keep all related documents within the same file.
This filing system will eradicate the endless piles of files that used to sit on teachers desks or get stuffed into briefcases or suitcases, just so they could keep files intact. They can just take home the important documents and files when needed. Then archived to the filing cabinet at an appropriate time. And how to archive or move files from one location to another is simple with Paper Tiger.
If teachers implement this style of filing, then it will save them hours of time in filing and retrieving of files or documents. It will greatly increase their efficiency and enable them to spend more quality time with their students, which is their primary function.
While teachers are actually running their classes, they have to mark attendance sheets, hand out reference material to students, teach and deal with endless administrative paperwork. Excursions or field trips mean forms to send home for signatures and money. All this information can be recorded, using the advanced document management software, and be immediately actioned if needed.
By implementing this type of filing system, each teacher is also making future work far easier to manage. Teachers can teach the same subjects year after year, but to different students. If they have implemented an extremely efficient method for their document management, they can start each new year with much of their planning and preparatory work already done.
This is particularly important and relevant when it comes to lesson plans and training/reference material. Because they can archive some files until the following year, they have only to go back into those archives to retrieve those files and this means they won’t have to do the same amount of hard work all over again.
If teachers can use methods that will free up their time outside of working hours, then their family life will be of a much higher quality and that will then reflect back onto their work. A healthy work-life balance is vital for the longevity of everyone.
However, teachers are entrusted with the education of the future adults of today’s society and so it’s more relevant for them to be as efficient as possible and be at their peak when dealing with today’s young minds.
Teachers or professors can definitely be more effective with Paper Tiger Document Management Software and Filing System!
Tags: document management software, paper filing systems, The Paper Tiger 'Finding' Filing System
