This article by Denise Landers, founder and CEO of Key Organization Systems Inc. and Paper Tiger Expert, outlines a great plan of action to get organized before you go on vacation so you can actually take a much needed break with your family without having to worry about what will be waiting on you when you return to your workplace! Denise also recommends Paper Tiger Filing System Software and Document Management to help with your filing system so that your co-workers will be able to find what they need while you’re away.
Summer is here, and along with the warmer weather, it means a lot of us will be headed away from the office to take a week or two of vacation with the family. Having a break with your loved ones, or at least away from the daily grind, can be a great thing… but only if you plan ahead. Otherwise, it can easily become a couple of weeks of working almost as much as you normally do, but without the tools and resources you’re used to having on hand.
For a lot of us, working while we’re on vacation – or at least peeking at our email once in a while – is a way of life. But to make the most of your time away, and to spend the least amount of time worrying about the office, here are 5 things you should do before heading out for a break:
1. Set up email and voicemail messages reminding customers and colleagues that you’re away. This is not just common courtesy; it is also a good productivity tip. Letting others know you are out is a good way to stop them from trying to track you down, not to mention leaving you dozens of messages you will have to sort through later.
2. Delegate any projects in progress . If you can pass on the project to someone else, do it. Not only will that ensure that your department’s goals keep moving forward in your absence, but it will be one less weight on your mind while you are on vacation. Even if you do not have a subordinate who can help, simply find another person in the office who roughly understands your job and have an agreement – they take care of your most critical work during vacation, and you do theirs in return.
3. Make an emergency copy of names, numbers, and files. Here’s the hard part: once you’ve figured out what you need to do to become a top performer, you can’t become distracted. Whether it means coming in to work an hour early, shutting your door and unplugging your phone, or just telling your assistant that you can’t be bothered unless the building’s on fire, you have to do whatever you can to ensure you hit your short-term goals each and every day.
4. Leave your contact information with one person you trust. In the event of a true emergency, your office should be able to contact you. Leave your vacation phone number and address with someone you trust and who knows not to send anything your way unless it is absolutely critical.
5. Organize your space so you will have a clean desk before you leave. This is a good productivity and time management tip for any day, but especially when you’re heading away on summer vacation. The last thing you want to come back to is a cluttered desk filled with old items, so make an effort to clean and organize it before you go. After all, there will be enough new material to review when you return. As an added bonus, this step will make it easier for another person to find important information while you’re gone, meaning they’ll have one less reason to call you when you should be relaxing.
Of course, this relates to actually taking a vacation. We all need that time off, yet so many Americans are suffering from vacation deprivation. They decline earned vacations days for a variety of reasons. Make sure you take those breaks to refresh yourself mentally and physically. It will actually help to improve your daily productivity when you are back in the office.
Contact Denise Landers
Author of Destination Organization
Call Denise at (281) 397-0015
productivity@keyorganization.com
Have you ever tried to “get organized” only to be frustrated after a day, or a week, or a month? Destination: Organization recognizes that reaching your organizing goals is a journey, not a one-time event, as you develop processes to cope with daily demands that constantly change.
Tags: document management software, get organized, vacation planning
Thanks Denise, some great tips here. There’s nothing worse than going on a summer vacation and coming home to the police at your door step and your neighbour is all upset. Of your 5 tips the one I have the most challenge with is having a clean desk before leaving on my vacation but I’m working on it.
Have a safe and fun vacation.