Yes, it’s time for back to school already. Teachers are making preparations and gathering everything they need to get started. And parents are already shopping for school clothes and school supplies.
There are lots of things to do and think about when preparing for back to school. Preparation and making sure you have everything needed can cause some anxiety, and then to think about keeping it all organized is another issue altogether. You will want to have a place for everything and an organized system for keeping track of those things.
Organization is helpful in any situation, and getting organized is even more important when adding school schedule and activities to help keep sanity and manage the stress level to a minimum. If you can instill a system of organization in your children and follow the same plan yourself, then you won’t feel completely overwhelmed. Creating a place for all school items will help teach children to get in the habit of getting and staying organized, and they will see how much easier life can be when they are organized and plan ahead.
Following are some great recommendations from Sherry Borsheim of Simply Productive and a Paper Tiger Expert for organizing kids. See if some of these will help you.
There’s sports schedules and phone lists, papers to sign, health records, music books, report cards, and precious keepsakes that tend to pile up around the house.
Then there’s the sports equipment, jackets, shoes, backpacks, lunch containers, homework, projects, and electronics that your children drop at the door when they come home from school or other activity each day. Times this by three to five kids and you’ve got a giant heap sitting on the floor on a daily bases.
After you’ve decided what paper files need to be kept, then index the keepers into your Paper Tiger Filing System database. When you need to retrieve an old project paper, you can search the database and you’ll know exactly which hanging file it was placed in. Also, each child could have one file for archives that should be kept and one file for stuff that can be tossed out when it’s no longer needed, to avoid having to sort through the files on a regular basis.
An example Location in Paper Tiger’s database for each child might be:
Location Name: Susie’s School Files
Item Name: Health records (with necessary keywords)
Item Name: Report cards
Item Name: Awards
Item Name: English (with keywords for any projects and when they are due, along with keywords for other paper files that will be included in this hanging file folder and updated when papers are added)
Item Name: Math (with keywords for any projects and when they are due, along with keywords for other paper files that will be included in this hanging file folder and updated when papers are added)
Item Name: History (with keywords for any projects and when they are due, along with keywords for other paper files that will be included in this hanging file folder and updated when papers are added)
Item Name: Archives (with keywords for all paper files that will be included in this hanging file folder and updated when papers are added)
Item Name: To Be Tossed (set a date to toss these paper files, which could be at the end of the school year)
For any of the files or artwork that you’d like to box up for storage after the school year has ended, simply transfer the items in your Paper Tiger database to track where you’ve moved them. For example, you will most likely want to keep Health records and Report cards for all school years together, but move the other items specific to a school year out of your file drawer.
Maybe you have a file box or bin in the attic or basement where you keep “the best of the best” in storage, so you’ll create a ‘location’ in Paper Tiger for Susie’s Archives. Print out labels for the hanging file folders in Susie’s Archives. In your Paper Tiger database, you’ll select the items you want to move, such as Awards and Archives, then conduct a Transfer, Duplicate or Move function for these files to be transferred to Susie’s Archives. Then you’ll physically move the files for the school year just ended from your file drawer to the correlating file folders in the designated file box or bin in storage, leaving the hanging file folders in the original location in your file drawer.
For English, Math, History, and To Be Tossed, these can most likely be tossed out at the end of the school year. Simply delete or edit the keywords for each of these items as necessary.
Setting up Paper Tiger Filing System now will help you to eliminate clutter and get organized. If you decide early where everything should be kept, what you will do with the ‘keepers’ at the end of each school year, and maintaining the system of organization, each school year will be less stressful.
Of course, Paper Tiger is not just for your child’s school files, and it’s not just for filing papers. Anything that you can put a number onto can be indexed in Paper Tiger Filing System so that when you need something, you can conduct a search for the keyword relating to the item and find it quickly, as well as where to return the item when you need to put it away. You can live organized with peace of mind because you have a place for everything, and have implemented an organizing system that helps you find what you need, when you need it!
Click here to find more helpful tips for organization is key when going back to school.
Tags: Back to School, filing system software, get organized, Organized, paper filing systems, Paper Tiger "finding" filing system, Productivity