Frequently Asked Questions
- How do you know this method will work better than others?
- Is this product difficult to learn?
- At first glance, this method looks like it will take me longer to file than with my current alphabetic methodis that true?
- How does The Paper Tiger differ from other document management products?
- With The Paper Tiger, do I have to index every single document?
- Can we purchase a network version of The Paper Tiger software?
- What does a professional organizer do?
- It frightens me a little to think that I will look in my file cabinet and see just numbers on the tabs. What happens if my computer breaks?
- Why now? Aren't paperless offices the trend of the future?
- What if I try The Paper Tiger and don't like the indexed method? Will I be left with an office full of randomly indexed documents with no method of retrieval?
- Is the office manager or administrative assistant less important with The Paper Tiger?
- What is in The Paper Tiger's multimedia module?
- Is The Paper Tiger software available for Macintosh?
- What platforms does The Paper Tiger software support?
- How do I use the Paper Tiger software on my Palm or Visor PDA?
-
How do you know this method will work better than others?
The tools and the methodology were tested in the lab and in the field for more than three years by a wide range of users. Now there are thousands of government agencies (federal, state and local), businesses, non-profits, professionals and individuals using the software each day to solve their problems with paper.
Partial Paper Tiger customer list: http://www.thepapertiger.com/paper_tiger_customers.php.
The software is installed all over the world in almost every kind of office imaginable. The product is designed to be simple and easy-to-use and you can learn the software in less than 1 hour. Now you can find your information in less than five seconds…guaranteed!
-
Is this product difficult to learn?
No. When people are first exposed to the concept of indexing, they take a minute to understand it because it is new. In reality and in practice, the method could not be simpler. With indexing there is nothing to remember, the computer keeps up with everything. You no longer have to remember how you filed the papers in your file cabinets! To help you learn the software and the basic organizational techniques that you will need, you can take one of our FREE Teleclassess and/or you can watch the multimedia tutorial that is provided on the website and is shipped on The Paper Tiger CD.
FREE Teleclass schedule: http://www.thepapertiger.com/free_teleclass.php
Video Tutorial: http://www.thepapertiger.com/tutorial.php
-
You are righton first glance it looks that way but actually using The Paper Tiger method it takes much less time to file each day/week. Because ALL of your physical hanging file folders are already setup and in place in your file cabinet, you can file paper very fast and easy. Because you can write the file number on the documents to be filed, when you have to re-file them again it takes almost no time at all.
-
How does The Paper Tiger differ from other document management products?
We describe the product as a paper management application rather than a document management application intentionally, to distinguish it from scanning-based applications. Unlike scanning-based products, The Paper Tiger software is designed to allow users to keep paper in its original form, without the need to use a scanner.
-
With The Paper Tiger, do I have to index every single document?
Absolutely not. You can group documents together just like you would using an alphabetic method of filing - basically the way that makes the most sense. The Paper Tiger just allows you to find the hanging file folders much faster and allows you to put multiple keywords on each file folder using the power of the computer. It really works!
-
Can we purchase a network version of The Paper Tiger software?
Yes! The single-user version of the software works great but the network version is really fantastic! If you work in an environment where you have a central file cabinet(s) and need to share information with others, The Paper Tiger software is a must have application for office productivity. It virtually eliminates lost information, reduces duplicate files and allows everyone in the office to put the keywords that they like on the file for later retrieval. Sharing information is much easier with the network edition of The Paper Tiger software.
-
What does a professional organizer do?
Professional Organizers provide systems, solutions and information to help people more effectively manage their environment. Many specialize in specific areas of organizing including work in the following areas: business (corporate and home office), time management, paper management, clutter control, behavior modification, space planning, residential organizing, event planning, errands, financial management, memorabilia/photographs, relocation, records management, computers, estates, public speaking, and training.
Some professional organizers work with specific populations such as seniors, children, students, legal/medical offices, ADD, or chronically disorganized clients. Some professional organizers work regionally, while others have national or international availability.
Paper Tiger Authorized Consultants: http://www.thepapertiger.com/authorized_consultants.php
-
The benefits of the indexing method employed by Paper Tiger are many. The first is security. Because your files are numbered, it makes it difficult for people who are unauthorized to see confidential information. Secondly, you can setup ALL of the files ahead of time (the software ships with over 300 pre-printed tabs) so actual filing is very easy. Finally, most users of The Paper Tiger keep a printed report of the contents of their file cabinet (printed in alphabetical order by main keyword) handy for quick reference and in case their computer is temporarily out of service.
-
Why now? Aren't paperless offices the trend of the future?
Computers, printers, fax machines, e-mail, high-speed copiers and the Internet have dramatically increased the volume of information we must deal with every day. Experts estimate that fully 95 percent of the world's information today is stored on paper, rather than electronically, and that figure is not expected to change much in the immediate future.
-
No. The Paper Tiger will print out your file labels in alphabetical order, ready to be inserted in your hanging file folders.
-
Is the office manager or administrative assistant less important with The Paper Tiger?
No. office managers and assistants are the experts at managing the process. They are responsible for training others on the system and being the organization's information manager. With a tool like The Paper Tiger software installed, the office manager and/or assistants can spend less time filing and more time addressing other more important issues.
-
What is in The Paper Tiger's multimedia module?
The Paper Tiger's video tutorial features the nation's leading authority on organizing, Barbara Hemphill. In the multimedia module, the office is a jungle, paper is a tiger, and Hemphill is an enthusiastic guide showing users how to tame The Paper Tiger, making it simple, easy and fun to master the basics of paper management.
View the multimedia tutorial: http://www.thepapertiger.com/tutorial.php
-
Is The Paper Tiger software available for Macintosh?
Currently the software is only available to run on the Windows platform. Some Paper Tiger customers who use a Macintosh are successful running the software with one of the PC emulation programs available. However, Monticello does not offer technical support for users who choose to employ a PC emulator.
-
What platforms does The Paper Tiger software support?
System Requirements: Intel Pentium or equivalent, Windows 95/98/ME or Windows NT/2000 SP3/XP, 64 MB of ram, 60 MB hard drive space for installation files, VGA or Higher monitor, CD-ROM, Sound Card and Speakers (required to hear tutorial).
-
How do I use the Paper Tiger software on my Palm or Visor PDA?
Here are step-by-step instructions for how to use the Paper Tiger software on your PDA (Palm or Visor):
- You'll need a program called Documents to Go.
- After exporting to a text file in Paper Tiger, you open Microsoft Excel. On the toolbar, click File then Open and choose the text file of the Paper Tiger exported database.
- Excel pops up a window called Text Import Wizard. It will have two buttons, one for Delimited, and one for Fixed Width. Choose Delimited, then press the Next arrow.
- Then you'll see a window that says Delimiters and has boxes you can check — uncheck the one that says Tab and check the one that says Comma. Then press the Next arrow.
- Where it says Column Data Format, it should have General selected — leave it that way and press Finish.
- Your Paper Tiger database is now an EXCEL SPREADSHEET! You can adjust the column widths of Column B (the Item Names) to make it more easily readable.
- Click the top left corner of the spreadsheet to select the whole thing. On Excel's toolbar, click Data, then Sort. In the Sort By window, select Column B from the dropdown menu — this will be your Item Name column. Leave Ascending selected as the choice for the sort, then click OK.
- Your data is now Alphabetized by the Item Name!
- Now save your spreadsheet as a Microsoft Excel Worksheet format.
- Go to Documents to Go and add the Excel file to your hotsync list to be downloaded.
- When you HotSync, you now have your Paper Tiger database right there.
- Now for the even MORE fun part…it is SEARCHABLE! On your Palm, open the spreadsheet in Sheets To Go. While viewing the spreadsheet, touch your Menu button, then Edit then Find. Enter ANY KEYWORD and it will find it, just like Paper Tiger!
